Taylor Leasing & Rental Coordinator

Taylor-Machine-Works; Louisville (MS); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

Vacation

401K

Life Insurance

Holidays

Job summary

Taylor Machine Works, Inc. in Louisville, MS is seeking an Administrative Clerk to support the Director of Sales and regional managers. The role handles rental and used equipment invoicing, data entry, and daily tracking of equipment movement.

Responsibilities include maintaining invoicing processes, coordinating with accounting, and assisting the sales team with locating equipment and preparing reports. Strong Excel skills and professional demeanor are essential.

Qualifications

• Associate degree or higher preferred.
• Basic computer skills required; Excel proficiency.
• Data entry and typing proficiency essential.
• Professional demeanor and customer-facing confidence.
• Ability to multi-task and work under pressure in a small office.
• Organizational skills and teamwork required.

Responsibilities

• Monitor billing and administrative support for all rental and used sales transactions.
• Maintain a working knowledge of invoicing processes related to rental and used equipment.
• Coordinate weekly with accounting regarding billing accuracy, inventory status, and collections.
• Assist the Sales team by locating equipment, attachments, and forks.
• Support off-lease returns by collecting return conditions and required photographs.
• Track rental and used equipment movement and utilization; coordinate with internal departments and external partners.

Education

Associate degree or higher

Tools

Excel

Job description

Taylor Machine Works, Inc. is a relationship-focused, family-owned company which designs and manufactures heavy offroad equipment including forklifts and cargo handling equipment. Located in Louisville, Mississippi for nearly 100 years, Taylor provides challenging and rewarding technical career opportunities. Taylor Machine Works has become a worldwide operation with sales driven by the professional and aggressive activities of a vast domestic dealer sales, direct sales, and international sales organization. TMW designs, engineers, and manufactures more than 100 models of industrial lift equipment with lift capacities from 4,000 lbs. to 125,000 lbs. At the very center of this success has been an unwavering commitment to the key concepts of Faith-Vision-Work by the members of the Taylor family and employees who collectively form The Big Red Team!Basic PurposePerforms administrative / clerical duties for the Director of Sales, General Sales Manager, Taylor Leasing & Rental Manager & Coordinator, and Regional Sales Managers.Nature and ScopeEnsures administrative and all duties relating to office management are met.Ensures that the Rental & Used equipment is invoiced, shipped, tracked, and equipment location is updated daily.Incumbent will be cross trained with Sec/Director of Sales – Assistant Sales Coordinator. Serves in the capacity of TLR Assistant CoordinatorPrimary AccountabilitiesMonitor billing and administrative support for all rental and used sales transactionsMaintain a working knowledge of all TLR, TCE, and TTARL invoicing processes related to rental and used equipment, including customer portalsAssist hourly metered equipment billingCoordinate weekly with accounting regarding billing accuracy, inventory status, and collectionsReview and monitor service related invoicesProcess and monitor active rental contracts and used equipment sales to ensure accuracy and complianceAssist the Sales team by locating equipment, attachments, and forksSupport off lease returns by collecting return conditions and required photographsTrack rental and used equipment movement and utilizationMonitor and assist with all shipping instructions for TLR equipmentCommunicate daily with Taylor Logistics to support timely and accurate delivery of equipmentAssist with coordination between internal departments and external partners related to equipment movementUtilize all Taylor rental systems including but not limited to Admin Sites, Dashborads, Sharepoint, Telematics, Salesforce, and Egnyte to manage operational data and documentationRetrieve and maintain rental and used equipment documentation from EgnyteEnsure equipment photos are current and accurate within the TLR DashboardAssist with maintaining accurate and up to date information within the TLR Admin SiteSupport tracking and maintenance of TLR parts and attachments through I Series and coordination with SSI staffPrepare and distribute daily and weely reports related to rental and used inventory movementCompile monthly, quarterly, and annual reports supporting TLR performance and sales objectivesJob RequirementsAssociate degree or higher education preferredBasic computer skills required but must be proficient in Excel.Proficiency in data entry and typing is important.Professional demeanor and self confidence in dealing with customers and outside contactsProblem solving skills are necessary to identify and resolve discrepancies.Must be able to work in close contact with others in a small office and be able to get along with others.Skill in answering telephone in a pleasant and helpful manner.Ability to read, understand, and follow oral and written instructionsOrganization skillsMust have the ability to multi-task and work well under pressureMust be team OrientedBenefits:Medical/PrescriptionDentalVisionVacation10 Holidays401KCompany paid Life Insurance