Taylor Leasing & Rental Coordinator

The Taylor Group Inc; Louisville (MS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

Vacation

10 Holidays

401K

Company paid Life Insurance

Job summary

Taylor Machine Works, Inc. in Louisville, MS is seeking an administrative professional to support the Director of Sales and regional managers.

The role involves invoicing, billing accuracy, and coordination across departments to ensure timely delivery and data integrity. The candidate should have an associate degree or higher, be proficient in Excel, and capable of multi-tasking in a small office environment.

Qualifications

• Associate degree or higher education preferred.
• Basic computer skills required but must be proficient in Excel.
• Proficiency in data entry and typing is important.
• Professional demeanor and self confidence in dealing with customers and outside contacts.
• Problem solving skills are necessary to identify and resolve discrepancies.
• Must be able to work in close contact with others in a small office and be able to get along with others.
• Skill in answering telephone in a pleasant and helpful manner.
• Ability to read, understand, and follow oral and written instructions
• Organization skills
• Must have the ability to multi-task and work well under pressure
• Must be team Oriented

Responsibilities

• Monitor billing and administrative support for all rental and used sales transactions.
• Maintain a working knowledge of invoicing processes related to rental and used equipment.
• Assist hourly metered equipment billing.
• Coordinate weekly with accounting regarding billing accuracy, inventory status, and collections.
• Review and monitor service related invoices.
• Process and monitor active rental contracts and used equipment sales to ensure accuracy and compliance.
• Assist the Sales team by locating equipment, attachments, and forks.
• Support off lease returns by collecting return conditions and required photographs.
• Track rental and used equipment movement and utilization.
• Monitor and assist with all shipping instructions for TLR equipment.
• Communicate daily with Taylor Logistics to support timely and accurate delivery of equipment.
• Assist with coordination between internal departments and external partners related to equipment movement.
• Utilize all Taylor rental systems including but not limited to Admin Sites, Dashborads, Sharepoint, Telematics, Salesforce, and Egnyte to manage operational data and documentation.
• Retrieve and maintain rental and used equipment documentation from Egnyte.
• Ensure equipment photos are current and accurate within the TLR Dashboard.
• Assist with maintaining accurate and up to date information within the TLR Admin Site.
• Support tracking and maintenance of TLR parts and attachments through I Series and coordination with SSI staff.
• Prepare and distribute daily and weely reports related to rental and used inventory movement.
• Compile monthly, quarterly, and annual reports supporting TLR performance and sales objectives.

Skills

Customer interaction

Communication

Multi-tasking

Teamwork

Problem solving

Education

Associate degree or higher education preferred

Tools

Excel

Job description

Job Details

Job Location: TMW - Louisville - Louisville, MS, Position Type: Full Time, Salary Range: Undisclosed, Taylor Machine Works, Inc. is a relationship-focused, family-owned company which designs and manufactures heavy offroad equipment including forklifts and cargo handling equipment. Located in Louisville, Mississippi for nearly 100 years, Taylor provides challenging and rewarding technical career opportunities. Taylor Machine Works has become a worldwide operation with sales driven by the professional and aggressive activities of a vast domestic dealer sales, direct sales, and international sales organization. TMW designs, engineers, and manufactures more than 100 models of industrial lift equipment with lift capacities from 4,000 lbs. to 125,000 lbs. At the very center of this success has been an unwavering commitment to the key concepts of Faith-Vision-Work by the members of the Taylor family and employees who collectively form The Big Red Team!

Basic Purpose

Performs administrative / clerical duties for the Director of Sales, General Sales Manager, Taylor Leasing & Rental Manager & Coordinator, and Regional Sales Managers.

Nature and Scope

Ensures administrative and all duties relating to office management are met.

Ensures that the Rental & Used equipment is invoiced, shipped, tracked, and equipment location is updated daily.

Incumbent will be cross trained with Sec/Director of Sales – Assistant Sales Coordinator. Serves in the capacity of TLR Assistant Coordinator

Primary Accountabilities

• Monitor billing and administrative support for all rental and used sales transactions
• Maintain a working knowledge of all TLR, TCE, and TTARL invoicing processes related to rental and used equipment, including customer portals
• Assist hourly metered equipment billing
• Coordinate weekly with accounting regarding billing accuracy, inventory status, and collections
• Review and monitor service related invoices
• Process and monitor active rental contracts and used equipment sales to ensure accuracy and compliance
• Assist the Sales team by locating equipment, attachments, and forks
• Support off lease returns by collecting return conditions and required photographs
• Track rental and used equipment movement and utilization
• Monitor and assist with all shipping instructions for TLR equipment
• Communicate daily with Taylor Logistics to support timely and accurate delivery of equipment
• Assist with coordination between internal departments and external partners related to equipment movement
• Utilize all Taylor rental systems including but not limited to Admin Sites, Dashborads, Sharepoint, Telematics, Salesforce, and Egnyte to manage operational data and documentation
• Retrieve and maintain rental and used equipment documentation from Egnyte
• Ensure equipment photos are current and accurate within the TLR Dashboard
• Assist with maintaining accurate and up to date information within the TLR Admin Site
• Support tracking and maintenance of TLR parts and attachments through I Series and coordination with SSI staff
• Prepare and distribute daily and weely reports related to rental and used inventory movement
• Compile monthly, quarterly, and annual reports supporting TLR performance and sales objectives

Qualifications: Job Requirements

• Associate degree or higher education preferred
• Basic computer skills required but must be proficient in Excel.
• Proficiency in data entry and typing is important.
• Professional demeanor and self confidence in dealing with customers and outside contacts
• Problem solving skills are necessary to identify and resolve discrepancies.
• Must be able to work in close contact with others in a small office and be able to get along with others.
• Skill in answering telephone in a pleasant and helpful manner.
• Ability to read, understand, and follow oral and written instructions
• Organization skills
• Must have the ability to multi-task and work well under pressure
• Must be team Oriented

Benefits

• Medical/Prescription
• Dental
• Vision
• Vacation
• 10 Holidays
• 401K
• Company paid Life Insurance