Tax Programs & Executive Operations Lead

Expedia Group; Seattle (WA); On-site; USD 83,000 - 132,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

PTO

Employee Assistance Program

Wellness reimbursements

Travel discounts

IATAN membership

Job summary

Expedia Group in Seattle seeks a Senior Business Programs Specialist for our Tax organization. You will optimize leadership time, coordinate complex calendars and travel, and drive cross-functional projects from kickoff through execution with precision and discretion.

You will lead operating rhythms, prepare executive communications, and explore AI and automation to improve reporting and decision-making for tax leadership in a fast-paced, matrixed environment.

Qualifications

• 5+ years supporting senior leaders in a fast-paced, matrixed org.
• Experience coordinating calendars, travel, meetings, and operational workstreams from planning through execution.
• Strong project coordination, follow-through, and prioritization.

Responsibilities

• Own the Tax organization’s operating rhythm, including leadership meetings, quarterly planning, business reviews, organizational communications, and follow-up mechanisms that support execution.
• Manage domestic and international travel, calendars, meeting logistics, and related planning for senior leaders, supporting business continuity and team priorities.
• Independently lead operational projects and clearly defined workstreams from kickoff through completion, tracking milestones, risks, dependencies, and follow-up actions.
• Coordinate leadership meetings, offsites, and team events end to end, including logistics, readiness, communications, and execution.
• Partner with Legal, Procurement, Finance, and other cross-functional teams to improve shared processes and operational efficiency.
• Synthesize information from multiple stakeholders and prepare accurate, polished, executive-ready communications, presentations, and documentation for a range of audiences.
• Identify opportunities to use artificial intelligence, automation, and project management tools to streamline recurring work, improve reporting, accelerate decision-making, and strengthen execution.

Skills

Calendar management

Travel coordination

Project coordination

Executive communication

Cross-functional collaboration

Stakeholder management

Proactive problem solving

Written communication

AI tools experience

Education

Bachelor's degree in Business/Finance/Tax

Tools

Microsoft Office

Slack

Zoom

AI/Automation tools (Claude, ChatGPT, Copilot)

Job description

Expedia Group in Seattle seeks a Senior Business Programs Specialist for our Tax organization. You will optimize leadership time, coordinate complex calendars and travel, and drive cross-functional projects from kickoff through execution with precision and discretion.

You will lead operating rhythms, prepare executive communications, and explore AI and automation to improve reporting and decision-making for tax leadership in a fast-paced, matrixed environment.