Tax Operations Admin Assistant - Health + 401k Match

Kids for the Future; Woburn (MA); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Health insurance

401k match

Job summary

Earned in Woburn, MA is seeking a dependable Administrative Assistant to support our tax operations team. You will assist with e-filing, client communications, document management, and scheduling for multiple accountants in a fast-paced environment.

Ideal candidates have 2–5 years of admin experience, strong Excel skills, and comfort handling confidential information. This full-time role includes health insurance and a 401k match, with on-site work at our Woburn office.

Qualifications

• High school diploma or equivalent required.
• 2–5 years of administrative experience in a professional, confidential environment.
• 2+ years of Excel skills and spreadsheet management.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience handling confidential information and client communications.

Responsibilities

• Support federal and state tax return e-filing.
• Contact clients to obtain missing information and e-file authorizations.
• Handle incoming client calls and assist with the portal.
• Manage e-file authorization forms and documents.
• Coordinate and schedule client calls for accountants.
• Maintain digital filing systems and calendar support.
• Assist with peak tax season tasks and off-season training.

Skills

Administrative experience

Excel skills

Microsoft Office

Communication skills

Attention to detail

Confidential information handling

Tax software familiarity

Education

High school diploma

Tools

Tax software

E-filing platforms

Document management systems

Job description

Earned in Woburn, MA is seeking a dependable Administrative Assistant to support our tax operations team. You will assist with e-filing, client communications, document management, and scheduling for multiple accountants in a fast-paced environment.

Ideal candidates have 2–5 years of admin experience, strong Excel skills, and comfort handling confidential information. This full-time role includes health insurance and a 401k match, with on-site work at our Woburn office.