Tax Department Admin Assistant — On-Site with Growth & 401(k)

Shaner Group; State College (Centre County); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 
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Paid Time Off including holidays and U

Job summary

Shaner Hotels is seeking an organized Tax Department Administrative Assistant to support the Corporate Office in State College, PA. This part-time, in-office role includes preparing tax filings, maintaining spreadsheets, and assisting with financial reporting.

The ideal candidate will have office experience in accounting or tax, strong Excel skills, and the ability to handle confidential information with discretion. A high school diploma is required, with an associate degree preferred.

Qualifications

• Previous administrative experience in an accounting, tax, finance, or corporate office environment preferred.
• High school diploma or equivalent required; associate degree in Business Administration or Accounting preferred.
• Strong organizational, time management, and communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Self-motivated with excellent follow-through and problem-solving skills.
• Proficient in Microsoft Office, with strong Microsoft Excel skills, including sorting, filtering, and managing spreadsheets.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Valid driver's license with a satisfactory driving record and reliable transportation.

Responsibilities

• Sort, scan, and distribute incoming mail.
• Prepare and mail tax filings, checks, and accounts payable payments.
• Maintain departmental calendars and tracking spreadsheets using Microsoft Excel.
• Assemble financial reporting books and other departmental documents.
• Create mailing labels for tax returns and Schedule K-1 mailings.
• Prepare and file unclaimed property reports.
• Order and maintain office and department supplies.
• Process deposits using the remote deposit capture system.
• Assist with special projects and other administrative duties as assigned.
• Make occasional trips to local banks; reliable transportation is required.

Skills

Microsoft Excel

Time management

Organizational skills

Attention to detail

Confidentiality

Communication skills

Education

High school diploma

Associate degree in Business Administration or Accounting

Tools

Microsoft Office

Job description

Shaner Hotels is seeking an organized Tax Department Administrative Assistant to support the Corporate Office in State College, PA. This part-time, in-office role includes preparing tax filings, maintaining spreadsheets, and assisting with financial reporting.

The ideal candidate will have office experience in accounting or tax, strong Excel skills, and the ability to handle confidential information with discretion. A high school diploma is required, with an associate degree preferred.