Tax Advisor

Vaco; Memphis (TN); On-site; USD 70,000 - 100,000; Full time

Job summary

Vaco by Highspring seeks a Tax Advisor to support tax compliance, research, accounting, and advisory activities across the organization. You will partner with business and finance teams to help ensure accurate tax reporting, maintain compliance, and identify potential tax risks and opportunities while providing practical guidance on business transactions and operations.

The ideal candidate brings a strong tax foundation and the ability to research unfamiliar issues, analyze data, and work across

Qualifications

• Strong general tax foundation
• Ability to research unfamiliar issues and analyze data
• Comfortable translating guidance into business recommendations
• Detail-oriented with strong organizational skills

Responsibilities

• Coordinate and review tax filings across jurisdictions with accurate supporting docs
• Reconcile tax return data and related GL accounts
• Support tax accruals, accounting entries, and tax-related reporting
• Research federal, state, and local tax laws and guidance
• Provide practical tax guidance to accounting, finance, procurement, and other partners
• Identify potential tax exposures and opportunities and recommend improvements
• Assist with tax audits, notices, and information requests
• Analyze tax assessments and provide recommendations for resolution
• Support tax exemptions administration and saving opportunities
• Collaborate with outside providers and internal teams to improve processes
• Identify recurring issues and suggest procedural improvements
• Support tax technology, data initiatives, and ERP-related processes
• Assist with special projects having tax implications
• Develop and maintain tax documentation, workpapers, and training materials
• Collaborate to strengthen tax controls and compliance
• Perform other tax-related responsibilities as assigned

Job description

Tax Advisor

Position Overview

The Tax Advisor supports a variety of tax compliance, research, accounting, and advisory activities across the organization. This role partners with business and finance teams to help ensure accurate tax reporting, maintain compliance, identify potential tax risks and opportunities, and provide practical guidance on business transactions and operational matters.

The ideal candidate brings a strong foundation in tax with the ability to research unfamiliar issues, analyze financial and operational data, and work across multiple areas of taxation. Experience with state and local taxes, including sales and use tax, property tax, fuel and mileage taxes, or other operational taxes, is a plus.

Key Responsibilities

• Coordinate and review recurring tax filings across applicable jurisdictions, ensuring returns and supporting documentation are accurate and completed on time.
• Reconcile tax return data, assessments, payments, and related general ledger accounts, investigating and resolving discrepancies as needed.
• Support tax accruals, accounting entries, account reconciliations, and other tax-related financial reporting activities.
• Research federal, state, and local tax laws, regulations, administrative guidance, and tax authority publications to evaluate the tax treatment of business transactions.
• Provide practical tax guidance to accounting, finance, procurement, accounts payable, legal, technology, operations, real estate, fleet, and other business partners.
• Review financial and operational data to identify potential tax exposures, exemptions, refund opportunities, process improvements, and compliance considerations.
• Assist with tax audits, notices, assessments, and information requests by gathering supporting documentation, researching technical issues, analyzing exposure, and preparing responses.
• Analyze proposed assessments, penalties, interest, valuation issues, and other tax adjustments and provide recommendations for resolution.
• Support the administration and documentation of applicable tax exemptions and other tax-saving opportunities.
• Partner with outside tax providers and other third parties, reviewing their work and identifying opportunities to improve processes or bring activities in-house where appropriate.
• Identify recurring tax, data, coding, filing, payment, or reconciliation issues and recommend improvements to procedures, controls, workpapers, and reporting processes.
• Support tax technology, systems, and data initiatives, including system implementations, testing, data queries, reporting enhancements, and improvements to tax-related fields and processes.
• Assist with special projects related to transactions, entity or facility changes, asset movements, registrations, data clean-up, system changes, or other business activities with tax implications.
• Develop and maintain tax documentation, procedures, workpapers, training materials, and job aids.
• Collaborate with internal stakeholders to strengthen tax processes, controls, documentation, and overall compliance.
• Perform other tax-related responsibilities and special projects as assigned.

Preferred Experience

Candidates do not need experience in every area below. Exposure to one or more of the following would be beneficial:

• State and local taxation
• Sales and use tax
• Property tax
• Fuel and mileage tax
• Highway use or motor carrier taxes
• Tax compliance and return preparation/review
• Tax research and technical analysis
• Tax audits and controversy support
• Tax accounting and reconciliations
• Exemption analysis and administration
• Tax technology or ERP-related tax processes
• Multi-state tax compliance
• Working with third-party tax compliance providers

Ideal Profile

• Strong general tax foundation with an interest in developing broader tax expertise
• Comfortable researching tax issues and translating technical guidance into practical business recommendations
• Strong analytical and reconciliation skills
• Able to work with large amounts of financial and operational data
• Detail-oriented with strong organizational skills and the ability to manage recurring deadlines
• Comfortable partnering across accounting, finance, operations, technology, legal, and other functions
• Able to identify process gaps and recommend practical improvements

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.