Tax Administrator I

Ultimus Fund Solutions; Hauppauge (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Ultimus Fund Solutions seeks a Tax Administrator I to perform mutual fund regulatory and tax reporting tasks. The role supports tax preparations, compliance, and audit readiness for client funds.

Responsibilities include preparing distributions, tax work papers, and liaising with regulatory bodies to ensure accurate reporting and adherence to IRS rules.

Qualifications

• Bachelor's degree in business administration, tax, accounting, finance, or related field.
• 0–2 years of experience with taxation and administration of mutual funds.
• Equivalent education and experience will be considered.

Responsibilities

• Prepares estimated year-end income and capital gain distributions.
• Prepares Subchapter M and Excise tax provision work papers.
• Calculates fund distribution requirements to satisfy both income and excise requirements.
• Prepares tax work papers and distribution analyses for mutual funds.

Skills

Troubleshooting

Multitasking

Analytical skills

Attention to detail

Communication

Education

Bachelor's degree in business administration, tax, accounting, finance, or related field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

SUMMARY

TheTax Administrator Iis responsible for performing mutual fund regulatory and tax reporting functions in a manner that ensures fund objectives are met for the clients of Ultimus Fund Solutions.

KEY ACCOUNTABILITIES

TAX PREPARATIONS

• Prepares estimated year-end income and capital gain distributions.
• Prepares Subchapter M and Excise tax provision work papers.
• Calculates fund distribution requirements to satisfy both income and excise requirements.
• Prepares tax work papers and distribution analyses for mutual funds.
• Determines the fund tax status of investments and the identification of book and tax differences.
• Analyzes simple general ledger accounts to provide roll-forward of tax accounts and to identify items of income and expense that would require a tax treatment different than book.

TAX COMPLIANCE AND REPORTING

• Researches and analyzes federal and state tax laws and regulations, and court or other regulatory agencies rulings or decisions to present to managers.
• Participate in efforts with the financial administration department for the development of tax and regulatory compliance for reporting to regulatory agencies, board of directors and financial officers.
• Maintains current knowledge of IRS tax law requirements.

AUDIT ADMINISTRATION

• Gathers information needed to respond to requests from external audit firms and regulatory agencies.
• Gathers information needed to respond to IRS and auditor requests in connection with formal or informal audits.

WORKING RELATIONSHIPS

• Daily contact with the financial administration department regarding tax implications of investment activities.
• Contact as needed with regulatory agencies and audit firms regarding general information, resolution of issues, and inquiries of reporting requirements.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, tax, accounting, finance, or related field.
• 0-2 years of experience with taxation and administration of mutual funds.
• Equivalent education and experience will be considered.

KNOWLEDGE

• Tax laws and procedures applicable to investment companies.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.