Associate Fund Compliance Administrator

Ultimus Fund Solutions; Hauppauge (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Ultimus Fund Solutions in Hauppauge, NY seeks an Associate Fund Compliance Administrator to support daily, monthly, and quarterly compliance workflows for client funds. You will monitor investment restrictions, review governing documents, and maintain up-to-date compliance checklists.

This role collaborates with fund advisors, accounting, tax, and legal teams, assists with regulatory reporting, and helps prepare information for audits and regulators.

Qualifications

• Bachelor’s degree in business administration, accounting, finance, or related field.
• Experience working within the financial services and/or the mutual funds industry.

Responsibilities

• Monitor fund compliance daily and weekly per prospectus, SAI, and the Investment Company Act of 1940.
• Assist with quarterly and annual Internal Revenue Code requirements for regulated Investment Company qualifications.
• Review investment restrictions to maintain updated compliance checklists for clients.
• Populate data into compliance system and respond to client inquiries on compliance matters.
• Provide finalized compliance reporting for external audits and assist with regulator requests.

Skills

Troubleshooting

Multitasking

Analytical skills

Communication

Relationship-building

Time management

Education

Bachelor's degree in business/accounting/finance

Tools

Microsoft Office

Adobe Acrobat

Job description

SUMMARY

The Associate Fund Compliance Administrator is responsible for a portion of the daily, monthly, and quarterly workflow as it pertains to compliance for the clients of Ultimus Fund Solutions (UFS.) These activities include monitoring funds to ensure compliance with various rules and regulations.

KEY ACCOUNTABILITIES

FINANCIAL COMPLIANCE

• Assists with monitoring fund compliance on a daily and weekly basis with consideration to investment restrictions detailed in Prospectus, Statement of Additional Information, and Investment Company Act of 1940.
• Assists with monitoring fund compliance with consideration to the quarterly and annual requirements of Internal Revenue Code for qualifications as regulated Investment Company.
• Assists with reviews of investment restrictions detailed in Prospectus and Statement of Additional Information to maintain up to date compliance checklists for existing clients.
• Populates data into compliance system, as needed.
• Works with team leads to respond to client requests and inquiries with respect to compliance matters.

FUND AUDITS

• Provides finalized compliance reporting to external audit firms when requested.
• Assists in gathering information for requests from regulatory agencies, as needed.

REGULATORY REPORTING

• Assists with completion of regulatory compliance reporting to regulatory agencies, Board of Directors, and Fund Officers.

WORKING RELATIONSHIPS

• Contact as needed with fund advisors regarding general information, resolution of compliance issues, inquiries or reporting requirements.
• Contact with fund accounting, financial administration, tax, and legal departments as needed with regards to financial compliance matters.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, accounting, finance, or related field.
• Experience working within the financial services and/or the mutual funds industry.

KNOWLEDGE

• Automated post-trade compliance system.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA’s will be considered.