Tax Administrator

Jacobson Lawrence & Company; Seattle (WA); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading financial services firm in Seattle is seeking a Tax Administrator to support the tax department by managing client onboarding, document organization, and tax preparation assistance. The ideal candidate has a BA with 3-5 years of administrative experience, excellent communication, and proficiency in QuickBooks and Excel. The role includes client interaction, ensuring all information is accurate and timely. This position offers an opportunity to work with nonprofit organizations in a collaborative environment.

Qualifications

• 3-5 years progressively responsible experience in administrative field.
• General understanding of basic tax returns and financial statements.
• Highly flexible and positive in nature, able to manage multiple timelines.

Responsibilities

• Set up new clients in the firm’s tax system and maintain accurate records.
• Prepare and file tax extensions and assist in tax return preparation.
• Serve as the primary point of contact for tax clients.

Skills

Organized

Detail-oriented

Excellent communication skills

Analytical

Ability to work independently

Education

BA

Tools

Microsoft Office

QuickBooks

Excel

Job description

At JLCO Inc. , our mission is to deliver a comprehensive and holistic approach to professional services, offering more than traditional accounting and tax support.

Our Vision

Our vision is to act as a central advisor and trusted influence, providing an ecosystem of solutions designed to address every aspect of each of our firms' clients' financial health and well-being, and meet their ever-changing needs.

Our Core Values

These principles guide everything we do, from client relationships to team collaboration.

Integrity in Every Action

We believe trust is the foundation of every client relationship and every internal partnership. At JLCO, integrity means doing the right thing even when no one is watching. From tax compliance to IT security, we uphold industry-leading standards of honesty, transparency, and accountability to guide every decision we make.

Collaboration that Elevates

We achieve more when we work together. Collaboration at JLCO means breaking down silos between offices, departments, and teams to create a dynamic client and employee experience. By respecting each other's strengths and sharing knowledge, we elevate not only our teams, but the clients and community we serve.

Innovation with Purpose

We embrace change and harness technology to move our clients and our firm forward. At JLCO, innovation isn't about chasing trends — it's about implementing solutions that create efficiency, deliver clarity, and open new possibilities for growth. Every technology and tool we adopt is tested to ensure it aligns with our mission of empowering our clients toward their best future.

Tax Administrator

Job Description

Job Description

We are looking for a professional and enthusiastic person who enjoys the challenge of handling multiple tasks and responsibilities. This person must be organized, detail-oriented, intrepid, analytical, and able to prioritize tasks, plus be able to work independently as well as part of a team. Responsibilities include setting up new clients in our system, tracking client documents received and disseminating documents to the tax team, preparing and filing extensions, restoring QuickBooks files, and other tasks that assist the tax staff in gathering the items necessary to prepare returns. This position will be the main contact point for tax clients in the tax department, so excellent communication skills area must.

Key Responsibilities:

Client Onboarding & Data Management

• Set up new clients in the firm’s tax system and maintain accurate, up-to-date client records.
• Track and organize client documents, ensuring timely receipt and proper dissemination to the tax preparation team.
• Manage digital and physical filing systems to maintain confidentiality and compliance standards.

Tax Department Support

• Prepare and file client tax extensions and assist in compiling information required for tax return preparation.
• Support the tax team by restoring and maintaining QuickBooks files and verifying data accuracy.
• Coordinate with the tax staff to ensure all client information and supporting documents are complete before deadlines.

Client Communication & Relationship Management

• Serve as the primary point of contact for tax clients, responding promptly to inquiries and requests.
• Communicate clearly and professionally with clients to gather necessary information and provide status updates.
• Build strong, professional relationships with clients, particularly nonprofit organizations.

Administrative & Project Coordination

• Provide administrative support to tax leadership, including scheduling, project tracking, and report preparation.
• Manage multiple deadlines, prioritize tasks, and adapt to shifting workloads.
• Exercise independent judgment and initiative in solving problems and improving departmental processes.
• Use QuickBooks (or QuickBooks Online) to manage and reconcile client financial data.
• Generate and analyze reports in Microsoft Excel to support tax preparation and review processes.
• Assist in ensuring accuracy and consistency of financial and tax data across systems.

Process Improvement & Collaboration

• Collaborate with colleagues across departments to streamline workflows and enhance efficiency.
• Participate in internal meetings to discuss workload, deadlines, and process enhancements.
• Contribute to maintaining a positive, team-oriented work environment.

Qualifications & Requirements

• BA and 3-5 years progressively responsible experience in administrative field
• Interest in working with nonprofit organizations
• General understanding of basic tax returns and financial statements
• Proficient in Microsoft Office with advanced Excel skills.
• Experience using QuickBooks
• Excellent oral and written communication skills
• Highly flexible and positive in nature, able to manage multiple (or shifting) timelines and priorities
• Ability to use independent judgment and initiative to solve problems and manage projects
• Experience in supporting a leadership team
• QuickBooks or QuickBooks Online certification is a plus
• Previous Tax Preparation Experience is a plus