Administrator- JJCO

Jacobson Lawrence & Company; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

A professional services firm in Seattle is seeking an Administrator for its Tax department. The successful candidate will handle client onboarding, manage documents, and assist the tax team. Exceptional communication and organizational skills are crucial, as this role involves serving as the main contact point for tax clients. Candidates should possess a BA and have 3-5 years of administrative experience, with proficiency in QuickBooks and Microsoft Excel.

Qualifications

• 3-5 years progressively responsible experience in an administrative field.
• Interest in working with nonprofit organizations.
• Basic understanding of tax returns and financial statements.

Responsibilities

• Set up and manage client records in the tax system.
• Prepare and file client tax extensions.
• Serve as the primary contact for tax clients.

Skills

Organized

Detail-oriented

Analytical

Excellent communication skills

Education

BA

Tools

QuickBooks

Microsoft Excel

Job description

At JLCO Inc. , our mission is to deliver a comprehensive and holistic approach to professional services, offering more than traditional accounting and tax support.

Our Vision

Our vision is to act as a central advisor and trusted influence, providing an ecosystem of solutions designed to address every aspect of each of our firms' clients' financial health and well-being, and meet their ever-changing needs.

Our Core Values

These principles guide everything we do, from client relationships to team collaboration.

Integrity in Every Action

We believe trust is the foundation of every client relationship and every internal partnership. At JLCO, integrity means doing the right thing even when no one is watching. From tax compliance to IT security, we uphold industry-leading standards of honesty, transparency, and accountability to guide every decision we make.

Collaboration that Elevates

We achieve more when we work together. Collaboration at JLCO means breaking down silos between offices, departments, and teams to create a dynamic client and employee experience. By respecting each other's strengths and sharing knowledge, we elevate not only our teams, but the clients and community we serve.

Innovation with Purpose

We embrace change and harness technology to move our clients and our firm forward. At JLCO, innovation isn't about chasing trends — it's about implementing solutions that create efficiency, deliver clarity, and open new possibilities for growth. Every technology and tool we adopt is tested to ensure it aligns with our mission of empowering our clients toward their best future.

Administrator (Tax)

Job Description

We are looking for a professional and enthusiastic person who enjoys the challenge of handling multiple tasks and responsibilities. This person must be organized, detail-oriented, intrepid, analytical, and able to prioritize tasks, plus be able to work independently as well as part of a team. Responsibilities include setting up new clients in our system, tracking client documents received and disseminating documents to the tax team, preparing and filing extensions, restoring QuickBooks files, and other tasks that assist the tax staff in gathering the items necessary to prepare returns. This position will be the main contact point for tax clients in the tax department, so excellent communication skills are a must.

Key Responsibilities:

Client Onboarding & Data Management

• Set up new clients in the firm’s tax system and maintain accurate, up-to-date client records.
• Track and organize client documents, ensuring timely receipt and proper dissemination to the tax preparation team.
• Manage digital and physical filing systems to maintain confidentiality and compliance standards.

Tax Department Support

• Prepare and file client tax extensions and assist in compiling information required for tax return preparation.
• Support the tax team by restoring and maintaining QuickBooks files and verifying data accuracy.
• Coordinate with the tax staff to ensure all client information and supporting documents are complete before deadlines.

Client Communication & Relationship Management

• Serve as the primary point of contact for tax clients, responding promptly to inquiries and requests.
• Communicate clearly and professionally with clients to gather necessary information and provide status updates.
• Build strong, professional relationships with clients, particularly nonprofit organizations.

Administrative & Project Coordination

• Provide administrative support to tax leadership, including scheduling, project tracking, and report preparation.
• Manage multiple deadlines, prioritize tasks, and adapt to shifting workloads.
• Exercise independent judgment and initiative in solving problems and improving departmental processes.
• Use QuickBooks (or QuickBooks Online) to manage and reconcile client financial data.
• Generate and analyze reports in Microsoft Excel to support tax preparation and review processes.
• Assist in ensuring accuracy and consistency of financial and tax data across systems.

Process Improvement & Collaboration

• Collaborate with colleagues across departments to streamline workflows and enhance efficiency.
• Participate in internal meetings to discuss workload, deadlines, and process enhancements.

Qualifications & Requirements

• BA and 3-5 years progressively responsible experience in administrative field
• Interest in working with nonprofit organizations
• General understanding of basic tax returns and financial statements
• Proficient in Microsoft Office with advanced Excel skills.
• Experience using QuickBooks
• Excellent oral and written communication skills
• Highly flexible and positive in nature, able to manage multiple (or shifting) timelines and priorities
• Ability to use independent judgment and initiative to solve problems and manage projects
• Experience in supporting a leadership team
• QuickBooks or QuickBooks Online certification is a plus
• Previous Tax Preparation Experience is a plus
• Experience using CCH ProSystem Fx Tax software is a plus