Tax Administrative Assistant

Colorado Railroad Museum; Reno (NV); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

generous paid time off

comprehensive medical, dental, and vis

401(k) profit sharing

life and disability insurance

lifestyle spending account

certification incentives

education assistance

referral program

Job summary

Eide Bailly LLP in Reno, NV is seeking an administrative professional to support partners and managers in a fast-paced, in-office role. You will organize meetings, manage client data, and assist with proposals and tax-related documents, while maintaining confidentiality and professional standards.

The position requires a High School Diploma and at least 2 years of administrative experience. Proficiency in Excel, Word, Outlook, and DocuSign is expected, with Power BI and QuickBooks considered a

Qualifications

• High School Diploma and at least 2 years of administrative support experience.
• Thrives in a high-volume, fast-paced work environment.
• Able to prioritize, organize and meet deadlines.
• Maintains strict client confidentiality and professional standards.
• Proficient in MS Office suite; experience with Power BI and QuickBooks is a plus.

Responsibilities

• Provide administrative support to partners and managers with integrity and professionalism.
• Coordinate staff meetings, seminars, and conference calls; record minutes as needed.
• Set up new clients and maintain client data in the system.
• Assist with proposal processing and formatting of financial statements.

Skills

Attention to detail

Communication skills

Time management

Team collaboration

Multitasking

Education

High School Diploma

2 years administrative support experience

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Power BI

QuickBooks

Job description

Location: Reno, NV

Work Arrangement: In-office

Typical Day in the Life

• Provides administrative support to partners and managers with integrity and professionalism.
• Coordinates department staff meetings, seminars and conference calls and records minutes as needed.
• Sets up new clients and maintains existing client data in the practice management system.
• Assists with proposal processing.
• Formats, copies and binds financial statements for partner to review and sign.
• Processes tax returns.
• Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
• Schedules appointments and makes travel arrangements.
• Composes and types routine correspondence including orders, memos, letters and reports.
• Performs miscellaneous scanning, filing, faxing and copying duties as needed.
• Reviews, sorts and routes incoming mail; distributes outgoing mail.
• Greets visiting clients and directs them to the correct person.
• Answers telephones and gives information to callers; routes calls to appropriate personnel.
• Orders and stocks office supplies.
• Fills in at the front desk and provides other departments with administrative support as needed.
• Ensures timely and accurate performance on assigned projects.
• Maintains compliance with project budgets, turnaround times, and deadlines.

Who You Are

• You have a High School Diploma and 2 years of past administrative support experience.
• You thrive in a high-volume, fast-paced, work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You can quickly prioritize and organize your work to complete tasks of an immediate nature.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Quickbooks experience is a plus.
• You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
• You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
• You will work overtime as needed.
• This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as:

• generous paid time off
• comprehensive medical, dental, and vision insurance
• 401(k) profit sharing
• life and disability insurance
• lifestyle spending account
• certification incentives
• education assistance
• a referral program

Next Steps

Eide Bailly LLC is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.