Tax Administrative Assistant

Encompass Health Corporation; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Encompass Health Corporation in Birmingham, AL is seeking a devoted administrative professional to support the Home Office Tax department under the Chief Tax Officer. The role emphasizes calendar management, filing, and handling confidential tax-related materials while coordinating meetings and correspondence.

You will assist with preparing presentations for senior management and board meetings, process tax returns, and respond to notices from federal and state authorities.

Qualifications

• Bachelor's degree highly preferred.
• 1–3 years of experience preferred with corporate organization, planning, records management and general administration.
• Proficiency in Microsoft Word, Excel, and PowerPoint; experience with Access and various tax software applications preferred.

Responsibilities

• Supports Chief Tax Officer and senior team on routine tax matters and special projects.
• Plans and coordinates events, meetings, and projects for the department.
• Receives and screens visitors and/or calls and routes to appropriate area or individual.
• Takes and relays accurate messages, and answers routine inquiries.
• Prepares correspondence, reports, charts, and graphs, which may be confidential in nature.
• Coordinates meetings, travel, and maintains the department calendar.
• Maintains record-keeping and filing systems; distributes mail.
• Attends meetings to take and distribute minutes.
• Assists with processing of tax returns as needed.
• Responds to federal and state notices; corresponds with taxing authorities.

Skills

Office administration

Meeting coordination

Records management

Organizational skills

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Join us on the heart-warming journey with a team that is a top leader in the rehabilitation industry

Encompass Health is the leader in the inpatient rehabilitation industry, you'll feel the Encompass Health difference as soon as you join. We collaborate and provide high-quality, compassionate, individualized care for our patients, allowing us time to get to know them and help them achieve their goals during their rehabilitation journey.

Position Purpose

This position plays an important role in helping to organize and administer the Home Office Tax department. Reporting directly to the Chief Tax Officer, this position will also provide critical support to other senior members of the tax management team

RESPONSIBILITIES AND TASKS

• Supports Chief Tax Officer and senior team members on routine tax matters and special projects.

• Plans and coordinates a variety of events, meetings, and projects for the department.

• Receives and screens visitors and/or telephone calls and routes to appropriate area or individual.

• Takes and relays accurate messages, and answers routine inquiries.

• Prepares correspondence, reports, charts, and graphs, which may be confidential in nature.

• Coordinates meetings/conferences/travel; schedules appointments; maintains the department calendar.

• Establishes/maintains record-keeping and filing systems.

• Classifies, sorts and files correspondence, articles, reports, and other documents.

• Attends meetings as requested in order to take, prepare, and distribute minutes.

• Opens, sorts, reviews and distributes mail.

• Maintains an appropriate level of office supplies and keeps work areas organized and well stocked.

• Perform special projects relating to job responsibilities of the department.

• Helps prepare presentations for audiences such as Senior Management and the Board of Directors.

• Assists with the processing of various tax returns as needed.

• Responds to federal and state notices; corresponds and interacts with respective taxing authorities.

• This position must sit at our Home Office in Birmingham, AL

Minimum Qualifications:

• Bachelor's degree highly preferred

• One to three years of experience preferred with the principles and practices of corporate organization, planning, records management and general administration with a professional services firm or in the finance, tax, or legal department of a large corporation

• Proficiency in Microsoft Word, Excel, and PowerPoint; experience with Access and various tax software applications (Workflow, etc.) preferred

A little about us

We're confident you'll see the difference the moment you join our team. Working at Encompass Health means working with a growing national inpatient rehabilitation leader. We're proud of our career growth opportunities and how our team members work together for the greater good of our patients. We've been named one of the "World's Most Admired Companies" and a Fortune 100 Best Companies to Work For® Award, among others, which is pretty amazing.

Our benefits start day one

• Affordable medical, dental and vision plans for full-time and part-time employees and their families.

• Generous paid time off that accrues over time.

• Tuition reimbursement and continuing education opportunities.

• Company-matching 401(k) and employee stock purchase plans.

• Flexible spending and health savings accounts.

• A community of people who love what they do. Yes, we see that as a benefit.

The Encompass Health Way

We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!

At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification.