Task Management Specialist - Senior Associate

Lafayette Group Inc.; Arlington (VA); Hybrid; USD 70.000 - 90.000; Vollzeit

Zusammenfassung

Lafayette Group is seeking a dynamic Task Management Specialist to serve as the operational coordinator and force multiplier for our federal government clients, providing administrative, reporting, task management, and coordination support across a large cybersecurity organization.

This Senior Associate role will act as the central integration point for client activities, working with Action Officers and leadership to improve efficiency, accountability, and consistency in processes and workflows.

Qualifikationen

• Must obtain and maintain DHS Suitability (EOD).
• Bachelors degree in a related field.
• 5+ years supporting government operations or mission support.
• Experience coordinating correspondence for leaders.
• Excellent research, data gathering, and analytical thinking.
• Ability to think conceptually and strategically.
• Strong deadline management and multi-tasking.
• Adaptable to changing project scope and timelines.
• Ability to interact with senior leadership and client staff.
• Strong written and verbal communication and presentation skills.
• Proficient with MS Office, Teams, and SharePoint.

Aufgaben

• Consolidate technical and policy inputs into reports and recommendations.
• Develop data collection methodologies and tools.
• Track incoming/outgoing taskers, projects, and requests.
• Route tasks to appropriate branches and drive completion.
• Identify process improvements and optimize workflows.
• Draft, review, and edit policy memos and decisions.
• Maintain calendars, rosters, contact databases, and charts.
• Collaborate with government personnel to optimize logistics.
• Build relationships and liaise between branches and organizations.
• Coordinate meetings, workshops, and leadership engagements.
• Prepare briefing materials, attendee lists, and action trackers.
• Provide onsite logistical and notetaking support.
• Write SOPs, checklists, and governance documentation.

Ausbildung

Bachelor's degree in Business Administration

Public Administration

Organizational Management

Cybersecurity

Information Systems

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Jobbeschreibung

Task Management Specialist - Senior Associate

Join our team of high-end strategy and management consultants and professionals who have served on the front lines of homeland security, law enforcement, criminal justice, emergency management, and the military. Have an immediate impact and grow your career quickly at the same time!

Job Summary

Lafayette Group is seeking a dynamic and experienced Task Management Specialist to serve as the operational coordinator and force multiplier for our federal government clients, providing administrative, reporting, task management, and coordination support across a large cybersecurity organization. This role will act as the central integration point for client activities and will work closely with other Action Officers, Branch Chiefs, Section Chiefs, business operations personnel, and other stakeholders to improve operational efficiency, ensure accountability, and ensure consistency in processes and workflows. The ideal candidate has excellent communications and active listening skills, is proactive and decisive, and is quick on their feet.

Job Responsibilities

• Conduct analysis of technical and policy inputs from various experts and consolidate into high-quality compelling reports and recommendations to senior government clients. Provide detailed status updates, weekly activity reports, leadership dashboards, and recurring operational products.
• Develop and implement data collection and analysis methodologies and tools appropriate for assigned tasks.
• Analyze and develop processes to track and assign incoming and outgoing taskers, projects, correspondence, data calls, requests for information, priorities, issue logs and executive actions.
• Identify and seek direction on conflicting information and route taskings to appropriate branch sections and drive progress through completion.
• Identify and lead opportunities to make process improvements, optimize workflows, and improve operational efficiency.
• Discern between priority needs and be able to navigate and make progress despite instructions that might be unclear.
• Draft, review, and edit policies and both high-level and technical decision memos.
• Develop methods to more efficiently maintain branch rosters, distribution lists, contact databases, organizational charts, Teams channels, and collaboration tools.
• Collaborate with government personnel to optimize personnel workspace requirements and office logistics to ensure a smooth and productive environment.
• Build trusted relationships with stakeholders at various levels and serve as a liaison between branches and other organizations.
• Serve as the primary point of contact between senior leaders and lower-level staff.
• Coordinate and assist in managing cross-functional issues.
• Coordinate branch meetings, leadership engagements, working groups, workshops, and stakeholder sessions.
• Develop high-quality internal and external strategic communications products in a variety of professional formats, including slide presentations, executive reports, and talking points.
• Develop outcome-oriented agendas, polished briefing materials, attendee lists, action item trackers, and meeting summaries.
• Provide onsite logistical and notetaking support for meetings.
• Write detailed SOPs, checklists, and other governance documentation.
• Maintain leadership calendars and coordinate travel arrangements to high-profile conferences, executive meetings, etc.

Required Qualifications

• Ability to obtain and maintain DHS Suitability (EOD).
• Bachelor's degree in Business Administration, Public Administration, Organizational Management, Cybersecurity, Information Systems, or a related field.
• 5+ years of experience supporting government operations, executive administration, program management, cybersecurity organizations, or mission support functions.
• Experience coordinating correspondence for leaders.
• Excellent research, data gathering, analytical, critical thinking, problem solving, and listening skills.
• Ability to think conceptually and strategically and learn quickly.
• Ability to meet deadlines, manage competing priorities, adhere to project plans, ensure any conflicts are brought to the attention of the management team, and multi-task.
• Ability to be flexible and adaptable to changes in project scope, timelines, and deliverables.
• Ability to interact, collaborate, and network effectively with all levels of staff, including senior leadership, both internal and on the client site.
• Excellent written and verbal communication skills and presentation skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, SharePoint, and other communications platforms.

Desired Qualifications

• Professional experience in IT or cybersecurity
• Experience supporting DHS CISA programs or initiatives
• Basic understanding of Agile methodology or PMP project methodology

Location

Hybrid / Client-site (Arlington, VA)

Federal Contracts

This position involves working on federal contracts that require all workers on the contract to be U.S. Citizens. Additionally, some contracts may require the ability to obtain a security clearance.

Salary Range

$70K-$90K

LGI carefully considers various factors when determining salary, including but not limited to education and training, professional experience, knowledge, skills and competencies, licensure and certifications, contract-specific affordability, and organizational requirements. New employees are not usually hired at the top of the estimated salary range and salary decisions depend on the circumstances and factors for each case. Salary is only one aspect of LGI's generous total compensation package.

Equal Employment Opportunity

Lafayette Group provides equal employment opportunities to all persons and prohibits employment decisions based on race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Equal Opportunity Employer, including disabled and veterans.