TAR Track Timekeeper

Brown-and-Root-Industrial-Services; Baytown (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision insurance

Paid time off

Flexible work schedule

Job summary

Brown & Root Industrial Services is seeking a skilled Document Management professional to support regulatory-compliant handling of site documents, indexing, and distribution. You will ensure secure data, assist users, and generate reports for diverse teams.

The role emphasizes independent work, timely delivery, and collaboration with external contacts, with potential advancement through training and development opportunities.

Qualifications

• Familiar with basic and advanced document management practices.
• Ability to apply procedures in line with regulatory guidance.
• Demonstrates capability to coordinate tasks and manage deadlines.

Responsibilities

• Provide high-level document management support per regulatory guidance.
• Maintain electronic index of site documents and oversee version control.
• Distribute documents to stakeholders and ensure secure data handling.
• Prepare and generate standard reports for internal/external use.
• Assist users with document retrieval and respond to information requests.

Skills

Communication

Attention to detail

Time management

Problem solving

Independent worker

Tools

Microsoft Office

Document management system

Job description

Qualifications/Competencies/Experience:

• In addition to level 1 and level 2 competencies, has acquired specialized knowledge and skills in own area.
• Expands knowledge and skills in basic practices and procedures within own area and related areas.
• Applies advanced technical skills and knowledge to complete assigned work.
• Acts as a technical resource to others in own area.
• Ability to communicate with external organizations and vendor contacts.
• Solves moderately complex problems; seeks guidance on issues outside assigned area.
• Completes work assignments independently or with minimal supervision/guidance.
• Manages own time to meet objectives and recognizes possible impact on related functions.
• May coordinate or lead activities of others; does not formally supervise.
• Advanced skills in operating office machines and utilization of business applications.
• Typically represents 7 - 25 years relevant experience

Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development. Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Qualifications/Competencies/Experience:

• In addition to level 1 and level 2 competencies, has acquired specialized knowledge and skills in own area.
• Expands knowledge and skills in basic practices and procedures within own area and related areas.
• Applies advanced technical skills and knowledge to complete assigned work.
• Acts as a technical resource to others in own area.
• Ability to communicate with external organizations and vendor contacts.
• Solves moderately complex problems; seeks guidance on issues outside assigned area.
• Completes work assignments independently or with minimal supervision/guidance.
• Manages own time to meet objectives and recognizes possible impact on related functions.
• May coordinate or lead activities of others; does not formally supervise.
• Advanced skills in operating office machines and utilization of business applications.
• Typically represents 7 - 25 years relevant experience Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development. Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

State

Texas

Job Description

Provide high level Document Management support through adherence to regulatory guidance applicable to records management, document control or other business processes. Perform pre-processing administrative review of documents to ascertain compliance with governing procedures and guidelines. Maintain electronic index of site specific documents (e.g., vendor documents, design documents, procedures, etc. including changes thereto.) Convert documents to specified file formats. Electronically merge or modify documents as required. Distribute project documents in accordance with established distribution lists. Provide assistance to users in support of retrieval of information. Ensure security and preservation of controlled data, documents and records. Provide notification to potentially impacted organizations when specific documents are updated or when required document reviews are due. Perform other duties commensurate with functional level and responsibilities.

Responsibilities:

• Expands knowledge of commonly-used practices and procedures related to the document management field.
• Strictly adheres to state and federal regulations governing the utility industry/business processes.
• Reviews incoming documents to identify applicable governing procedures and guidelines.
• Applies governing procedures and guideline instructions to complete proper document processing.
• Enters data from standardized and non-standardized source documents into document or information repository.
• Assigns document numbers and maintains work tracking database.
• Provides documents to appropriate users in accordance with established priorities and applicable effective dates and times.
• Receives and reviews information/updates associated with existing documents and takes appropriate actions to update associated data attributes within the document repository.
• Applies human performance tools to ensure accuracy and completeness of assigned tasks.
• Processes proprietary/confidential/copyright information according to established policies.
• Compiles vendor information to create installation and maintenance manuals.
• Understands and complies with regulatory requirements associated with protection of classified document types (e.g., Safeguards Information).
• Generates standard reports for internal and external use.
• Alters report parameters in order to generate ad-hoc reports.
• Creates project documents in accordance with policies and procedures applicable to the document type.
• Receives and responds to information requests from internal and external sources.
• Provides first line customer support including email, telephone and one-on-one.
• Contributes in formulating document processing instructions.
• May be assigned to assess internal organization, system, and process compliance with established procedures and instructions and overall effectiveness of the implementation.
• Maintains recipient lists to ensure manual or electronic notifications are issued in accordance with procedures.
• Performs distribution in accordance with established distribution lists.
• Maintains document libraries.
• Maintains key working files critical to plant operations.
• May be assigned to administer industry vendor equipment technical information requirements.
• Perform on-going business process reviews to identify process improvements or reduction in project costs.
• Provide input to ensure internal procedures and guidelines are maintained current.
• Maintains database supporting configuration control of plant design.
• May lead and train other staff.