Talent Search Program Manager (Part-Time)

King Youth Foundation Inc; Miami (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

College Bound Institute (CBI) seeks a motivated, organized Part-Time Program Manager to support the TRIO Educational Talent Search program. The role involves student recruitment, enrollment, school visits, and documentation to meet federal reporting requirements.

The Program Manager will work with the Program Director, partner schools, students, and parents to ensure program goals are met and data is accurately entered in the Blumen database.

Qualifications

• Bachelor's degree or current enrollment in a related field.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office, Google Workspace, and electronic recordkeeping.
• Ability to work independently, meet deadlines, and maintain accurate documentation.
• Reliable transportation for school visits in Miami-Dade County.
• Ability to pass background screening.

Responsibilities

• Recruit and enroll eligible students at assigned middle and high schools.
• Manage Blumen database and maintain accurate student records.
• Coordinate student workshops, college tours, field trips, and activities.
• Handle invoicing and administrative reporting for program expenses.
• Communicate with schools, students, and parents to ensure program goals and reporting requirements.

Skills

Organizational skills

Communication skills

Time management

Independent worker

Documentation accuracy

Education

Bachelor's degree or current enrollment

Tools

Microsoft Office

Google Workspace

Electronic recordkeeping

Blumen database

Job description

EOE Statement CBI provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

About the Organization The College Bound Institute (CBI) is a non-profit organization that utilizes a variety of educational consultants with expertise in their respective fields and represents more than 80 years of experience. CBI has a track record of serving over 200 different constituent groups (over 10,000 students) in the past 17 years in regard to assisting students with the college-going process through workshops, cultural enrichment trips, seminars, college residential programs, college tours, and webinars. CBI partners with local educational agencies, school districts, middle and high schools, and colleges and universities to increase the educational access for students. The primary individuals that CBI serves are first-generation and/or low-income individuals at the pre-collegiate and collegiate levels.

Category Education

Open Date 10/29/2026

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Part-Time

Description

College Bound Institute (CBI) is seeking a motivated, organized, and dependable Part-Time Program Manager to support its federally funded TRIO Educational Talent Search (ETS) Program.

The Program Manager will assist with student recruitment, enrollment, school visits, program activities, documentation, and database management. This individual will work closely with the Program Director, participating schools, students, and parents to ensure program goals and federal reporting requirements are met.

KEY RESPONSIBILITIES

Student Recruitment and Enrollment

• Visit assigned middle and high schools to recruit and enroll eligible students.
• Ensure all student applications, parental consent forms, and eligibility documents are completed.
• Follow up with students and parents regarding missing documentation.
• Monitor student enrollment, attendance, and participation.

Blumen Database Management

• Enter all enrolled students into the Blumen database accurately and promptly.
• Maintain updated student records, participation information, and required documentation.
• Assist with data collection and reporting for the Annual Performance Report (APR).
• Ensure student records are accurate, complete, and confidential.

Program Activities and Field Trips

• Coordinate student workshops, college tours, field trips, and educational activities.
• Ensure all required field trip paperwork, permission slips, and transportation documents are completed and submitted on time.
• Maintain attendance records and supporting documentation for program activities.
• Communicate with school personnel regarding upcoming activities and student participation.

Invoices and Administrative Responsibilities

• Collect, review, track, and submit invoices for approved program expenses.
• Follow up with appropriate personnel to ensure invoices are processed for timely payment.
• Maintain organized program files and financial documentation.
• Assist with program calendars, scheduling, and administrative reporting.
• Provide regular progress updates to the Program Director.
• Perform additional program-related duties as assigned.

Position Requirements

EDUCATION AND QUALIFICATIONS

Required:

• Bachelor's degree from an accredited institution OR currently enrolled and actively working toward a bachelor's degree.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, Google Workspace, and electronic recordkeeping.
• Ability to work independently, meet deadlines, and maintain accurate documentation.
• Reliable transportation for school visits throughout Miami-Dade County.
• Ability to meet applicable background screening requirements.

Preferred:

• Experience working with students, schools, or educational programs.
• Experience using the Blumen student database.
• Knowledge of TRIO programs or federally funded educational initiatives.
• Experience coordinating student activities, field trips, and administrative documentation.

EMPLOYMENT TERMS

Compensation:

Starting pay is $20.00 per hour. Work hours will be determined by program needs and available funding.

Grant-Funded Position:

This position is supported through a five-year federal grant funding cycle. Continued employment is contingent upon available funding, satisfactory performance, and program needs. Employment for the full grant period is not guaranteed.

Probationary Period:

The selected candidate will complete an initial 30–60-day probationary period, during which job performance, attendance, reliability, and completion of assigned responsibilities will be evaluated.

Location Miami, FL

This position is currently accepting applications.