Talent Recruitment Coordinator

Sharp Decisions; New York (NY); On-site; USD 52,000 - 65,000; Full time

Job summary

Sharp Decisions is seeking an Emerging Talent Recruitment Coordinator to support a fast-paced talent pipeline across multiple teams. You will manage data trackers, coordinate candidate activity, and serve as a primary point of contact for external talent and internal partners in a collaborative office setting.

This role emphasizes seasonal workflow across Q1–Q4, requiring adaptability, proactive problem solving, and exceptional organization.

Qualifications

• Experience in recruitment coordination, talent acquisition operations, HR administration, or a comparable operational role.
• Experience managing multiple recruitment activities and deadlines concurrently.
• Experience maintaining candidate or employee information in an applicant tracking system (ATS) or HR system.
• Proficiency in standard workplace productivity and reporting tools.

Responsibilities

• Coordinate quarterly recruitment activities and data tracking for the internship program.
• Maintain accurate trackers and onboarding procedures to ensure smooth progression of candidates.
• Support delivery of the flagship Internship Program with in-office presence during key weeks.
• Assist in recruitment marketing events and candidate communications.

Skills

Candidate focus

Planning & organization

Problem solving

Adaptability

Tools

Eightfold

SuccessFactors

Job description

Emerging Talent Recruitment CoordinatorTop 3 Must-Have Core Skills

We are looking for a baseline profile defined by three critical behavioral and technical strengths:

• Exceptional Organization & Multi-Tracking: Proven experience managing and maintaining multiple data trackers simultaneously while ensuring accuracy and attention to detail.
• Proactivity & Creative Problem Solving: Ability to proactively identify challenges, develop creative solutions, and keep operations moving efficiently.
• High-Touch Communication & Customer-Facing Personality: Excellent verbal and written communication skills. The candidate will serve as a primary point of contact for external talent and internal partners.

Ideal Background & Experience

• Target Sectors: Strong preference for candidates with experience in hospitality, operations, or previous coordinator roles.
• Financial Background: Not required. Operational execution, agility, and a service-oriented mindset are more important than specific financial industry knowledge.

Team Structure & Scope

The candidate will join a collaborative, fast-paced team of five core members, including three Project Managers and two Recruiters. This role will provide shared operational support across all areas of the business.

The 12-Month Seasonal Focus

The work follows a distinct seasonal lifecycle. Candidates must be adaptable and able to shift priorities each quarter.

• Q1 – Evaluation & Deep Dive: Analyze video scoring and candidate assessment data to help shape the upcoming cohort.
• Q2 – Readiness & Tracking: Execute summer onboarding procedures and maintain accurate trackers to ensure candidates progress smoothly through the recruitment pipeline.
• Q3 – Delivery & High-Stakes Operations ("The Big Show"): Support delivery of the flagship Internship Program. Candidates must be available to work entirely in-office during the first week of June and must be in-office during the last week of August for program wrap-up.
• Q4 – Pipeline & Branding: Support recruitment marketing events, welcome prospective talent, and promote future internship opportunities.

Knowledge and ExperienceEssential

• Experience in recruitment coordination, talent acquisition operations, HR administration, or a comparable operational role.
• Experience managing multiple recruitment activities and deadlines concurrently.
• Experience maintaining candidate or employee information in an applicant tracking system (ATS) or HR system.
• Proficiency in standard workplace productivity and reporting tools.

Desirable

• Experience supporting graduate, intern, campus, or other high-volume recruitment.
• Experience supporting US recruitment or onboarding processes.
• Familiarity with Eightfold, SuccessFactors, or comparable recruitment platforms.
• Experience working within a shared-services, recruitment-process-outsourcing (RPO), or geographically distributed delivery model.

Skills and Capabilities

• Candidate Focus: Provides timely, accurate, and professional support throughout the recruitment journey.
• Planning and Organization: Prioritizes competing tasks and delivers on campaign milestones.
• Problem Solving: Resolves routine operational issues and identifies practical improvements.
• Adaptability: Responds positively to changes in volumes, priorities, systems, and processes.

Measures of Success

• Accuracy and completeness of recruitment-system data.
• Timeliness of requisition, interview, offer, and onboarding administration.
• Quality and timeliness of candidate communications.
• Compliance with documented procedures and controls.