Talent Operations Specialist

Normal Computing; United States; On-site; USD 90,000 - 140,000; Full time

Job summary

Normal Computing is seeking a Talent Operations Specialist to own and scale our global recruiting engine. You will manage Ashby, maintain data integrity, and build automated scheduling flows to support world-class hiring across hardware, software, and AI.

You’ll partner with the Head of Talent to optimize recruiting workflows, deliver dashboards, and enable interviewers with standardized processes across multiple time zones.

Qualifications

• Experience in talent operations or advanced coordination in fast-scaling tech environments.
• Hands-on experience administering ATS platforms (Ashby, Greenhouse, Lever).
• Ability to build and maintain recruiting dashboards and reports.
• Strong data literacy and ability to communicate insights to leadership.
• Interest in automation and AI-enabled workflows.

Responsibilities

• Own Ashby admin: permissions, pipelines, templates, scheduling rules and integrations.
• Ensure candidate data integrity and privacy compliance across US and global applicants.
• Build recruiting dashboards and deliver data-backed insights for hiring SLAs.
• Governing AI tools, scheduling logic, and low-code integrations to reduce admin overhead.
• Standardize interview loops, scorecards, and Notion docs for hiring practices.
• Coordinate posting distribution across US, Europe, and APAC markets.
• Partner with Head of Talent on headcount planning and strategic projects.
• Provide interview coordination support during spikes (15–20%).

Skills

Talent Ops

ATS administration

Data analytics

Cross-functional collaboration

Process automation

Tools

Ashby ATS

Slack

Notion

Google Workspace

Job description

Normal Computing | Build with Us

Normal is an applied AI company solving the hardest problems in AI and silicon. We build foundational hardware and software for the semiconductor industry, critical AI infrastructure, and the broader systems that power our world, in partnership with the world's most advanced institutions. We work as one team across New York City, San Francisco, London, Copenhagen, and Pangyo.

The Role

As our Talent Operations Specialist, you will own and scale the engine behind how Normal hires world-class talent across hardware, software, and AI. You sit at the strategic center of our global talent organization, acting as the right hand to our Head of Talent to build high-efficiency recruiting workflows, maintain our data integrity, and eliminate friction across five global time zones.

At Normal, we operate in a fast-moving, highly evolving environment where priorities shift and ambiguity is constant. You are someone who thrives on context-switching—effortlessly pivoting between long-term system architecture and immediate operational priorities. Rather than just manually moving candidates through calendars, you take complete ownership of our talent infrastructure: optimizing Ashby, building real-time executive dashboards, automating scheduling flows, and ensuring our recruiting operation runs on rails as we scale.

What You’ll Own

• Recruiting Systems & Ashby ATS Architecture: Serve as the primary admin for Ashby. Permission and seat management, pipeline stages, build custom candidate communication templates, configure auto-scheduling rules, and manage integrations across our tech stack (Slack, Notion, AI Notetaker, Google Workspace).

• Candidate Data Integrity and Compliance Operations: Own the day-to-day health of candidate data in Ashby. Maintain retention and consent configurations, execute scheduled record dispositions, monitor duplicate and fraud-flagged records, and keep candidate data practices aligned with Normal’s published privacy commitments across US and global applicants.

• Talent Analytics & Reporting: Build and maintain recruiting dashboards to track funnel conversion, candidate velocity, source effectiveness, and interviewer loads. Deliver data-backed insights to the Head of Talent and leadership to optimize hiring SLAs.

• Process Automation & AI Workflow Optimization: Evaluate, scope, and govern AI tools, automated scheduling logic, and low-code integrations to reduce admin overhead, improve response times, and elevate candidate experience.

• Interviewer & Hiring Manager Enablement: Partner with recruiting leads to standardize interview loops, establish scorecard guidelines, onboard new interviewers, and build clear Notion documentation for team-wide hiring practices.

• Global Logistics & Vendor Operations: Oversee candidate touchpoints and job board posting distribution across US, European, and APAC markets.

• Special Projects & Strategic Support: Partner directly with the Head of Talent on high-impact initiatives, including headcount planning support, talent brand launches, recruiting event logistics, and strategic ad-hoc projects.

• Interview Coordination (Backup and Surge): Provide secondary coverage for interview scheduling when volume spikes or primary coordination is unavailable. Roughly 15-20% of the role.

What Makes You a Great Fit

• Talent Ops or Advanced Coordination: You have experience in a fast-scaling tech startup, high-growth environment, or deep-tech company.

• Extreme Ownership & Accountability: You treat the recruiting engine as your own product. You flag problems while they are small, fix broken processes without being asked, and close loops relentlessly.

• Comfort with Context-Switching & Ambiguity: Highly adaptable and composed when priorities shift in a fast-paced, evolving startup environment.

• Mastery of ATS Infrastructure: Hands-on experience administering Ashby (or Greenhouse/Lever) with a track record of setting up structured pipelines, custom fields, offer workflows, and automated scheduling rules.

• Data-Fluent & Analytical: Comfortable working with recruiting metrics, building custom reports, identifying pipeline bottlenecks, and presenting data clearly to stakeholders.

• Systems & Automation Mindset: Passionate about documentation, process hygiene, and using modern tools (Slack, Notion, AI assistants, low-code automations) to replace manual administrative work.

• Global & Cross-Functional Comfort: Experienced in navigating multi-time-zone communication (US, Europe, APAC) with high attention to detail and proactive communication default.

Bonus Points

• Advanced experience specifically with Ashby

• Experience supporting fast-moving technology startups.

• Background in setting up interviewer calibration modules or candidate NPS loops

Equal Employment Opportunity Statement

Normal Computing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

Accessibility Accommodations

Normal Computing is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance or an accommodation due to a disability, please let us know at [e-mail].

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