Talent Onboarding Specialist

Auroragovblog; Aurora (CO); Hybrid; USD 65,000 - 81,000; Full time

Benefits offered by this job

Competitive compensation package

Light rail access nearby

On-site fitness center

Career development programs

Job summary

City of Aurora seeks a Talent Onboarding Specialist to manage post-selection onboarding from offer to successful integration. You will coordinate pre-employment steps, conduct background checks, and finalize offers while ensuring compliance and a smooth candidate experience.

As a partner to HR and hiring teams, you will standardize onboarding procedures, maintain records, and support orientation sessions to welcome new employees into City service.

Qualifications

• Bachelor's Degree in HR, Business Administration, Public Administration, or related field.
• 3 years of HR experience with onboarding, recruitment, HR operations, or similar.
• Knowledge of onboarding, employment procedures, and policy compliance.
• Experience with ATS, HRIS, and data integrity in HR records.

Responsibilities

• Coordinate pre-employment and onboarding activities from conditional offer through onboarding.
• Monitor background checks, drug screenings, fingerprinting, and verifications; resolve discrepancies.
• Prepare and finalize offer letters; verify job codes, positions, and compensation data.
• Guide hiring managers, candidates, and departments on onboarding requirements and timelines.
• Lead New Employee Orientation and ensure completion of required documents.

Skills

HR processes

Onboarding practices

Recruitment documentation

Applicant tracking systems

Microsoft Office

Communication

Education

Bachelor's degree in HR / Business Administration / Public Administration or related field

Tools

HRIS

ATS

Job description

## Talent Onboarding SpecialistApply: Aurora Municipal Center: Full time: Posted Today: End Date: October 28, 2026 (13 days left to apply): JR109424**JOB LOCATION**15151 E Alameda Pkwy Aurora, Colorado 80012-1555**City of Aurora, Colorado**It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: **Integrity**, **Respect, Professionalism**, and **Customer Service**, and we welcome all who share these values to apply. Why Work for Aurora?* Make a difference in the lives of real people every day* Diverse community* Competitive total compensation package* Well-Funded General Employees Retirement Plan* Light rail station minutes away* On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement* Access to innovation workspaces**PRIMARY DUTIES & RESPONSIBILITIES**Salary is to be commensurate with experienceThe hiring range for this position is $64,615.00 - $80,768.00/annually *The deadline to submit applications is October 28, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.* OVERVIEW OF JOBUnder the direction of the Manager of Talent Acquisition in Human Resources, the Talent Onboarding Specialist manages and supports the City's post-selection and onboarding processes from conditional offer through successful onboarding. The Specialist serves as a resource for pre-employment requirements, hiring documentation, onboarding compliance, New Employee Orientation, and related process improvements. The Specialist partners with candidates, employees, departments, and Human Resources stakeholders to provide an accurate, consistent, and positive onboarding experience.PRIMARY DUTIES & RESPONSIBILITIES * Coordinates and supports pre-employment and onboarding activities from conditional offer through successful onboarding.* Coordinates and monitors background checks, pre-employment drug screenings, fingerprinting, employment verifications, and other pre-employment requirements; researches and resolves discrepancies and escalates issues when appropriate.* Prepares, reviews, and finalizes employment offer letters and verifies position numbers, job codes, compensation information, and other hiring data for accuracy and compliance with City policies and procedures.* Serves as a resource to Talent Acquisition Specialists, hiring managers, candidates, employees, and departments regarding onboarding requirements, policies, procedures, and timelines.* Coordinates and facilitates New Employee Orientation on a rotational basis; presents onboarding content, supports completion of required employment documentation, and provides new employees with information and resources needed for a successful transition into City employment.* Reviews and audits hiring transactions, onboarding documentation, recruitment records, and personnel file documentation for accuracy, completeness, and compliance with established policies, record retention requirements, and applicable regulations.* Develops and maintains standardized onboarding procedures, checklists, communications, templates, and process documentation to promote consistency and efficiency.* Maintains accurate applicant tracking system and onboarding records and supports data integrity throughout the hiring and onboarding process.* Analyzes onboarding activities, processing timelines, documentation errors, candidate withdrawals, and other operational data to identify trends and recommend process improvements.* Partners with Human Resources functions and internal departments to research and resolve hiring transaction and onboarding issues.* Maintains relationships with colleges, universities, apprenticeship programs, and community partners to support job fairs, career boards, early-career recruiting, and talent pipeline initiatives.* Assists with recruitment operations including interview coordination, application review, candidate communications, job postings, recruitment folders, and Talent Acquisition inbox coverage as needed.* Leads or supports onboarding-related projects and continuous process improvement initiatives within Talent Acquisition.The listed primary duties and responsibilities are not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice. **MINIMUM QUALIFICATIONS & WORKING CONDITIONS**An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.Education: * Bachelor's Degree in Human Resources, Business Administration, Public Administration, or a directly related field.Experience: * 3 years of related human resources experience with an emphasis in onboarding, recruitment, hiring, HR operations, or a related function.Licenses and Certifications: * NoneKnowledge:* Intermediate knowledge of human resources processes, onboarding practices, and employment procedures.* Intermediate knowledge of recruitment and hiring documentation, personnel records, and record retention practices.* Intermediate knowledge of applicable employment laws, regulations, policies, and compliance requirements related to hiring and onboarding.* Intermediate knowledge of applicant tracking systems, human resource information systems, and common office software applicationsSkills: * Intermediate skill in reviewing and maintaining information for accuracy, completeness, and compliance.* Intermediate customer service and interpersonal skills.* Intermediate skill in facilitating presentations and communicating information to groups.* Intermediate skill in analyzing operational information, identifying trends, and recommending process improvements.* Intermediate skill in the use of Microsoft Office, applicant tracking systems, human resource information systems, and related computer-based systems.Abilities: * Ability to establish and maintain effective working relationships with candidates, employees, hiring managers, departments, and Human Resources partners.* Ability to communicate effectively both orally and in writing.* Ability to interpret and apply established policies, procedures, and requirements to onboarding and hiring situations.* Ability to research and resolve non-routine onboarding and hiring transaction issues and determine when escalation is appropriate.* Ability to maintain confidentiality and handle sensitive situations with tact and diplomacy.* Ability to organize and prioritize multiple assignments, meet deadlines, and work with minimal supervision.* Ability to analyze data and make appropriate recommendations.Preferred Qualifications: * Experience coordinating or administering employee onboarding or New Employee Orientation programs.* Experience working in a public-sector or municipal human resources environment.* Experience with applicant tracking systems or human resource information systems.* PHR, SHRM-CP, or other related human resources certification.WORKING CONDITIONS Essential Personnel: * When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.Physical Demands:* Sedentary physical work that involves moving no more than 10 pounds at a time.* Frequent hand/eye coordination for operation of computer keyboard and office equipment.* Clear vision to read and interpret reports, employment documentation, and other written materials.* Frequent speech communication and hearing to maintain communication with employees, candidates, departments, and the public.Work Environment:* Works primarily in an office environment.* May facilitate orientation sessions, hiring events, career fairs, or other onboarding and recruitment activities.* Potential to work from home in accordance with City policies and operational needs.Equipment Used:* Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel, applicant tracking systems, human resource information systems, and menu-driven databases.* This job may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.