Talent Mobilization Program Coordinator

Constellation Institute; Berkeley (CA); On-site; USD 105,000 - 133,000; Full time

Benefits offered by this job

Lunches and dinners provided

Unlimited snacks & drinks

Generous vacation policy

401(k) with employer match

Employer-paid commuter benefits

Health, dental, vision insurance

Friendly and supportive team

Interactions with AI safetyResearchers

Job summary

Constellation Institute, based in Berkeley, CA, seeks a Program Coordinator on the Mobilization team to understand how people enter and grow in the AI safety ecosystem. You will identify talent gaps, help design and deliver programs, and collaborate with teams and partners to scale impact.

You'll start with a focused set of projects, then grow autonomy as you demonstrate results; this role suits someone curious about career transitions and building program management skills for AI safety.

Qualifications

• Experience in program coordination or nonprofit operations.
• Familiarity with Airtable, Asana or similar tools.
• Exposure to AI safety, ML research, or EA communities.

Responsibilities

• Support existing programs through preparation and execution.
• Design and iterate programs, identify talent gaps, and define pilots.
• Build and maintain operational systems, workflows and tracking tools.
• Gather feedback, surface patterns, and suggest experience improvements.

Skills

Organized & detail-oriented

Clear communication

Eager to learn

Systems thinking

Execution-focused

Interest in AI safety & impact

Tools

Airtable

Asana

Job description

About Constellation

Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field.

About Constellation

Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight. It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field.

Based in Berkeley, CA, our shared workspace hosts over 200 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world; dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google DeepMind, OpenAI, and the US and UK Safety Institutes.

About The Role

As Program Coordinator on the Mobilization team, you'll develop a deep understanding of how people enter and grow within the AI safety ecosystem, learn to identify talent gaps across the field (i.e. Which roles are organizations struggling to fill? Which strategic hires would massively scale an organization’s impact?), and help design and deliver the programs that support those pathways.

You’ll work closely with other Mobilization team members, as well as other Constellation teams, program participants, and partners across the ecosystem (e.g. BlueDot Impact, Redwood Research, etc). You'll start with a focused set of projects and responsibilities, and grow into greater autonomy as you demonstrate impact. This is a young team, and you’ll help shape how it evolves over time.

This role is perfect for someone energized by the talent and career development space, genuinely curious about what makes career transitions succeed, and excited to build foundational program management skills while contributing directly to the AI safety talent pipeline.

Key responsibilities

Program Support

• Support existing programs through preparation and execution.
• Contribute to the design of new programs and pilots, and work with the rest of the Mobilization team to identify talent gaps and turn early ideas into defined programs.

Talent Experience & Insights

• Gather structured feedback to understand what's working and where talent experiences friction in the AI safety ecosystem.
• Design and iterate on workflows, communications, and key touchpoints based on what you learn.
• Identify and help document findings, surface patterns, and make recommendations for experience improvements.

Systems & Tracking

• Build and maintain operational systems that keep mobilization efforts running including databases, workflows, and tracking tools (e.g., Airtable, Asana).
• Support data entry, reporting, and process documentation with input from various stakeholders.
• Identify processes that aren't working and have a clear path to raising and testing improvements.

Skills & Experience

You may be a good fit if:

• You are organized and detail-oriented; you close loops, track follow-ups, and don't let things fall through the cracks.
• You communicate clearly and warmly with a wide range of people, from early-career operators to senior researchers.
• You are eager to learn in a fast-moving, mission-driven environment and ask good questions when uncertain.
• You think in systems but stay grounded in execution; you don't lose the thread on details.
• You are energized by the prospect of building something from scratch in a field that's still taking shape.
• You think AI might have transformative effects in the coming years and want to help build the infrastructure to navigate that well.

Bonus Experience

• Background in program coordination, nonprofit operations, headhunting, or community management
• Familiarity with tools like Airtable, Asana, or similar
• Exposure to the AI safety, ML research, or EA communities

Compensation & Benefits

The base pay range for this role is $105,000 – $133,000 per year.

• Healthy lunches and dinners catered by our amazing kitchen team
• Unlimited snacks & drinks
• Generous vacation policy
• 401(k) with employer match
• Employer-paid commuter benefits
• High-quality health, dental, and vision insurance
• Friendly and supportive team
• Regular interaction with AI safety researchers and thought leaders

Additional Information

This is a full time, on-site role. Our Berkeley office is a few steps from the nearest BART (metro) and bus stop. On-site parking is also available.

The ideal candidate for this role will have some combination of the skills and experiences described above. If you are not sure if you are qualified, we strongly encourage you to apply anyway. Beyond the qualifications outlined, our priority is building a team that will help humanity safely navigate the development of transformative AI. If you would be excited to do this work, we’d love to consider you.

We value diversity in all respects and base our hiring decisions on the needs of the organization and individual qualifications. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age or disability.