Talent Mobility Specialist

Duolingo; Pittsburgh (Allegheny County); On-site; USD 111,000 - 150,000; Full time

Job summary

Duolingo is hiring a Talent Mobility Specialist to own the day-to-day operations of our Global Mobility program, managing immigration and relocation from assessment through completion across the U.S. and abroad.

You will partner with Talent Acquisition, People, Legal, and outside counsel to advise on timelines, risks, and costs, maintain accurate case records, and drive data-driven improvements in policy and reporting.

Qualifications

• 5+ years of experience managing corporate immigration, global mobility, relocation, or related programs.
• Working knowledge of U.S. employment-based immigration processes and external counsel coordination.
• Experience managing relocation cases and working with third-party mobility providers.
• Ability to explain complex immigration requirements clearly to employees and partners.
• Strong case and project management skills with multiple time-sensitive matters.
• Judgment and discretion with confidential information and regulatory changes.
• Experience using data and feedback to identify risks and improve programs.
• Strong cross-functional partnership skills and practical problem-solving in ambiguous situations.

Responsibilities

• Own day-to-day operations of the Global Mobility program and administer relocation policies consistently.
• Manage immigration matters from assessment through filing, approval, and renewal with internal and outside counsel.
• Assess mobility needs for hiring and transfers and advise on timelines, costs, and options.
• Guide candidates and Duos through relocation journeys, setting clear expectations and milestones.
• Coordinate vendor relationships, service delivery, and post-move support.
• Oversee counsel and vendors, monitor SLAs/KPIs, and manage costs and escalations.
• Track case progress, expirations, and policy requirements; escalate risks as needed.
• Maintain accurate case records and reporting; protect confidential information.
• Use data to inform workforce planning and policy improvements.

Skills

Global mobility

Immigration

Relocation

Case management

Stakeholder communication

Project management

Discretion

Data-informed decisions

Cross-functional collaboration

Job description

Our mission at Duolingo is to develop the best education in the world and make it universally available. It's a big mission, and that's where you come in!

At Duolingo, you'll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You'll have limitless learning opportunities and daily collaborations with world-class minds - while doing work that is both meaningful and fun.

Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.

We're hiring a Talent Mobility Specialist to help Duolingo's global talent navigate immigration and relocation with clarity, care, and confidence. You will own the day-to-day operations of our Global Mobility program, manage immigration and mobility matters from assessment through completion, partner with candidates, Duos, and cross-functional teams, and oversee external providers. You'll also improve policies, processes, and reporting so our programs stay compliant, competitive, and scalable as Duolingo grows globally.

• Own the day-to-day operations of our Global Mobility program. Administer relocation policies, packages, eligibility, and exceptions consistently and efficiently. When something falls outside policy, bring a clear recommendation.
• Manage employment-based immigration matters from initial assessment through filing, approval, and renewal, coordinating with employees, managers, Talent Acquisition, People Business Partners, Legal, and outside counsel.
• Assess immigration and mobility needs for hiring, internal transfers, and changing business requirements, and advise partners on timelines, risks, costs, and available options.
• Champion our mobility program with candidates. Partner with Talent Acquisition during the offer stage to walk candidates through their relocation package, answer their questions with confidence, and help them picture their move. This plays a real part in helping us close top talent.
• Guide candidates and Duos through their immigration and relocation journey. Explain packages and processes, set clear expectations, coordinate key milestones, and communicate clearly at every stage, acting as a steady, empathetic point of contact through what is often a stressful transition.
• Manage domestic and international relocation cases, including vendor coordination, service delivery, issue resolution, and post-move support.
• Oversee immigration counsel and relocation and tax vendors, managing service delivery, SLAs/KPIs, costs, escalations, and performance. Use performance data and Duo feedback to hold partners accountable so every candidate and Duo gets timely, high-quality support.
• Run business travel programs and onboarding-related logistics, making sure processes, communications, and vendor support run smoothly.
• Monitor case progress, work authorization expirations, and policy requirements, escalates risks, and recommend appropriate actions.
• Maintain accurate case records, process documentation, and reporting while protecting confidential employee information.
• Use data to make our programs better. Track case volume, cycle times, mobility activity, spend, vendor performance, exceptions, recurring issues, and Duo feedback, and turn it into insight that informs workforce planning and finds ways to improve.
• Develop and improve immigration and mobility policies, workflows, playbooks, communications, self-service resources, and training that support consistent decisions and a positive Duo experience.
• Stay current on the immigration and mobility landscape, including regulatory and tax developments, market practices, and relocation trends, and use what you learn to keep our program compliant and competitive.

You have:

• 5+ years of experience managing corporate immigration, global mobility, relocation, or related programs.
• Working knowledge of U.S. employment-based immigration processes and experience coordinating cases with outside immigration counsel.
• Experience managing domestic or international relocation cases and working with third-party mobility providers.
• Ability to explain complex immigration and mobility requirements clearly to employees, candidates, managers, and People partners.
• Strong case and project management skills, including the ability to manage multiple time-sensitive matters with accuracy and follow-through.
• Sound judgment and discretion when handling confidential information and evolving regulatory requirements.
• Experience using case data, service metrics, and employee feedback to identify risks and improve programs.
• Strong cross-functional partnership skills and the ability to recommend practical solutions in complex or ambiguous situations.

Exceptional candidates will have:

• Experience supporting immigration and mobility programs across multiple countries or regions.
• Experience designing or scaling immigration, relocation, or global mobility policies and processes.
• Experience managing immigration counsel, relocation providers, or other global mobility vendors.
• Familiarity with immigration or global mobility case-management technology and HR information systems.
• Experience supporting international transfers, permanent residency matters, or mobility-related tax and payroll coordination.

Benefits

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Accommodations

We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact [e-mail].

Equal Employment Opportunity

Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.

The offered salary is dependent upon several factors, including work experience, skills, and internal peer comparisons. The posted range is subject to change in the future. For this role, base salary is supplemented by equity compensation. We encourage you to talk with your recruiter for more information related to compensation for this role!

Salary Range:

$110,500 - $149,500 USD

AI in Hiring

Duolingo uses AI technology to assist in our hiring process. We want to be transparent about how we use this technology and your rights. We use Greenhouse Software's Talent Matching feature to assist with reviewing applications for the skills and experience we have decided are important for this role.

How it works

• Talent Matching reviews your resume and responses to application questions to determine the extent to which your qualifications match the job requirements selected for this role. These requirements and their desired weighting are established by our recruiters in collaboration with hiring managers.
• All Talent Matching output is reviewed by our recruiting and hiring teams, who make the final decision on each application. Talent Matching does not automatically disposition any candidate or make hiring decisions.

This role requires working from a Duolingo office four days per week.

Are you authorized to work lawfully in the United States for Duolingo?

Will you now, or in the future, require sponsorship (i.e. H-1B visa, etc.) to legally work in the U.S.?

If so, are you eligible or currently in a period of Optional Practical Training (OPT)?

After the OPT, are you eligible for a 24-month OPT extension or are currently in a 24-month OPT extension based upon a degree from a qualifying U.S. institution in Science, Technology, Engineering, or Mathematics after the Optional Practical Training (OPT)?