Talent Management Specialist

Henry Ford College (MI); Dearborn (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Henry Ford College is seeking a Talent Management Specialist to support onboarding, recruitment coordination, job description management, and learning initiatives across staff, faculty, and student workers.

You will execute HR processes under supervision, ensuring accurate documentation, timely communication with hiring managers, and a positive employee experience in a fast-paced higher education environment.

Qualifications

• Associate degree from an accredited institution or equivalent combination of education and experience.
• 1–2 years of administrative support, HR support, recruitment coordination, or related office experience.
• Strong organizational and communication skills.
• Proficiency with Microsoft 365 applications and digital collaboration tools.

Responsibilities

• Coordinate end-to-end onboarding for staff, faculty, and student workers.
• Assist with full-cycle recruitment, postings, interviews, and candidate communications.
• Maintain job description library and update documents with adherence to templates and standards.
• Support training, credentialing, and learning development activities.

Skills

ATS proficiency

Recruitment coordination

Learning & development

Gathering & disseminating data

Customer service mindset

Education

Associate degree

Tools

ATS platforms

HRIS

Microsoft 365

Job description

Henry Ford College presents an opportunity for a Talent Management Specialist

The Talent Management Specialist supports core Talent Management operations, including talent acquisition, onboarding for all employee groups (including but not limited to staff, faculty, and student workers), offboarding, job description management, training, credentialing, and general HR administrative support. The TM Specialist is an entry-level to intermediate role that focuses on executing processes and providing high-quality support. The TM Specialist works under the direct supervision of the Assistant Director of Talent Management during initial training, moving to general supervision as proficiency is demonstrated, and performs foundational work that contributes to a positive and efficient employee experience.

Hours

The generally scheduled workday is from 8:00 AM to 4:30 PM, Monday through Friday; however, as an exempt employee, evening and weekend projects may arise from time to time.

The most successful candidate will have a career that reflects the following competencies and qualifications. However, education, experience, and training that demonstrate proficiency and the ability to perform the essential duties will be evaluated for equivalency to the education, competencies, and experience qualifications listed below.?

• Associate degree from an accredited institution or an equivalent combination of education, certificates, and administrative experience.
• One to two (1–2) years of administrative support, HR support, recruitment coordination, or related office experience.
• Strong organizational and communication skills.
• Proficiency using Microsoft 365 applications and digital collaboration tools.

Position-Specific Competencies:

• Applicant Tracking System (ATS) Proficiency - Effective use of ATS platforms for tracking, communication, and compliance. Ensures consistent candidate experience and data management.
• Recruitment Coordination & Candidate Experience - Manages logistics and communication across the hiring lifecycle to ensure a positive experience for candidates and hiring managers. Coordinates interviews, prepares job postings, and facilitates communication throughout the hiring process.
• Learning & Development - Supports the design, delivery, and evaluation of employee training and development programs. Coordinates logistics, tracks participation, and works with subject matter experts or vendors to implement learning opportunities aligned with strategic goals.
• Gathering & Disseminating - Continually gathers data from diverse sources to determine what information others need to perform their work; disseminates information to others in a timely, efficient manner.

The most successful candidate will have a career that might include the following…

• Experience working in human resources, talent acquisition, or a higher education environment.
• Familiarity with applicant tracking systems (ATS) or human resources information systems (HRIS).
• Experience assisting with job description updates or document management.
• Experience coordinating onboarding for multiple employee groups, such as staff, faculty, and student workers.
• Familiarity with artificial intelligence (AI) tools, including generative AI, and their responsible, ethical use to improve HR workflows, communications, and document management while protecting confidential employee and candidate information.

Additional Unique Competencies (Departmental & HFC Core Competencies):

• HR Interpersonal Interaction - Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Accountability – Holds self and others accountable for measurable, high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
• Flexibility – Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Information Management – Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
• Organizational Awareness – Knows the organization's mission and functions, and how its social, political, and technological systems work and operate effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
• Customer Service – Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the College, or organizations outside the College) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

All positions at Henry Ford College are also expected to demonstrate the following HFC Core Competencies:

• Public Service Motivation – Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests.
• Respect – Demonstrates collaboration and teamwork; values diversity and inclusiveness; practices transparency; shows compassion and empathy; and remains engaged and committed to shared goals.
• Passion – Displays enthusiasm for teaching and learning; seeks diverse perspectives and ideas; creates a student-centered environment; and pursues excellence in all that we do.
• Ingenuity – Is agile, flexible, and responsive; pursues discovery and innovation; uses data and evidence to guide decisions; and continuously reimagines the future.
• Integrity – Upholds high ethical standards; maintains trust; and recognizes the impact of one’s actions on the institution and community.

1. Coordinates end-to-end onboarding processes for new and transferring employees across all employee groups, including but not limited to staff, faculty, and student workers. Onboarding activities include pre-boarding, orientation scheduling, document preparation, and communication with hiring managers and key stakeholders.
2. Ensures completion and accuracy of new hire documentation and workflows for each employee group, including employment eligibility verification (Form I-9) and required compliance training.
3. Assists with full-cycle recruitment, including posting jobs, screening applications, coordinating interviews, and communicating with candidates.
4. Supports the offboarding process by gathering required documents, processing terminations in systems, and coordinating exit communications.
5. Tracks and maintains onboarding and offboarding processes, checklists, and records for staff, faculty, and student workers.
6. Monitors and tracks faculty and staff credentialing, professional development activities, and other accreditation requirements.
7. Assists with drafting, editing, and updating job descriptions in collaboration with the Assistant Director of Talent Management and departmental leaders.
8. Maintains a consistent job description library, ensuring documents follow approved templates and organizational standards. Tracks job description revisions and maintains documentation needed for audits and accreditation.
9. Coordinates administrative tasks for training events, workshops, and meetings, including scheduling, registration monitoring, room reservations, and preparation of materials.
10. Provides logistical support for onboarding and orientation sessions for staff, faculty, and student workers, compliance training, and employee development activities.
11. Responds to employee and candidate inquiries with a customer-service focus. Provides responsive and professional service to employees, candidates, hiring managers, and campus partners.
12. Assists with data entry, reporting needs, and document management related to Talent Management functions and assistsin creating standardized templates, workflows, and toolkits to improve Talent Management efficiency and consistency.
13. Performs other related duties as assigned and trained or qualified to perform.

While we have attempted to capture the core functional responsibilities in the role, the statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. Therefore, performing additional job-related duties not listed above may be required as assigned.