Talent Coordinator (Influencer Management)

Thedigitalbrandarchitects; West Hollywood (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in influencer management seeks a Talent Manager Assistant to facilitate campaigns and support operations. This dynamic role requires coordination with talent and brands, alongside strong organizational and interpersonal skills. The ideal candidate is proactive, detail-oriented, and passionate about talent development.

Qualifications

• 2-4 years of administrative experience in related fields.
• 2-4 years of project management experience.
• Proactive, organized, detail-oriented.

Responsibilities

• Support a Talent Manager and their roster of talent.
• Coordinate campaigns and brand pitches.
• Manage schedules, contracts, and relationships.

Skills

Strong communication skills

Organized

Attention to detail

Ability to work under pressure

Interpersonal skills

Tools

Microsoft Office

Google G Suite

Zoom

Slack

Adobe

Analytics tools

Job description

The primary focus of this position is to support a Talent Manager and their roster of managed talent. This role involves coordinating campaigns and brand pitches, as well as handling related administrative tasks. It is essential to the daily operations of DBA, acting as a liaison between talent and brands/agencies to ensure seamless campaign activation.

Responsibilities include:

1. Providing administrative support to the Talent Manager and talent roster, including calendar coordination and managing call sheets/notes.
2. Arranging travel for the Talent Manager and/or talent.
3. Project managing partnerships from post-contract through campaign completion, including scheduling, content calendar coordination, shipments, and managing preview and live dates.
4. Attending and/or leading kick-off calls and events/set visits with talent.
5. Updating decks, presentations, and case studies; preparing and submitting proposals efficiently.
6. Inputting campaign details into tracking systems and working with finance to ensure accurate invoice submission.
7. Building relationships with brands and agencies to secure new business.
8. Drafting and updating contracts, assisting in the redline process.
9. Showing interest in and understanding of talent development, contract processes, rates, and negotiations.
10. Running point on smaller negotiations, proactive pitches, and specific talent’s day-to-day management.
11. Participating in company initiatives and ongoing professional growth.

Required skills and experience:

• 2-4 years of administrative experience in related fields (Talent Agency, Management, PR, Marketing).
• 2-4 years of project management experience.
• Strong communication skills (written, verbal, visual).
• Excellent interpersonal skills, flexibility, and adaptability.
• Ability to work efficiently in a fast-paced environment with high workload.
• Proactive, organized, detail-oriented, and deadline-driven.
• Passion for social media and talent relationship development.

Preferred qualifications:

• Experience in a talent agency or related industry.
• Knowledge of social media platforms and analytics tools (Instagram, YouTube, TikTok, Facebook, Google Analytics, QuickBase, CreatorIQ, Social Rank).
• Proficiency with Microsoft Office, Google G Suite, Zoom, Slack, Adobe, and other relevant tools.

About the DBA Culture: DBA values inclusion, diversity, and a collaborative, creative work environment. We are committed to equal opportunity and fostering a safe, respectful space for all employees.

About DBA: Digital Brand Architects is a leader in influencer management, representing a diverse portfolio of social media personalities. Founded in 2010, with offices in New York City and Los Angeles, DBA continues to innovate in digital marketing and influencer branding.