Talent Coordinator

GT Restructuring; Las Vegas (NV); Hybrid; USD 99,116,942 - 103,326,888; Full time

Benefits offered by this job

Health insurance

Discretionary bonus

401(k)

Job summary

Greenberg Traurig’s Las Vegas office seeks a Talent Services Coordinator to provide administrative HR support with a focus on staff recruitment. The role balances in-office time with remote work and reports to two Talent Services Business Partners.

Primary duties include coordinating interviews, managing pre-employment processes, maintaining candidate communications, and assisting with HR system tasks in Workday. The candidate should be organized, proactive, and client-focused.

Qualifications

• Bachelor's degree or equivalent in HR, Business, Organization Development or related field preferred.

Responsibilities

• Assist with staff recruitment: post positions, track applicants, and share resumes with hiring managers.
• Initiate contact with qualified candidates for openings.
• Schedule interviews and manage candidate communications.
• Oversee pre-employment processes, background checks, and start dates.
• Coordinate orientations with local/shared services groups.
• Support HR system tasks including employee changes and Workday data.
• Prepare and distribute internal/external communications.
• Maintain social/job board sites and SharePoint within Talent Services.
• Coordinate department events for team building and engagement.
• Support GT offices as needed.

Skills

Communication

Organization

Time management

Interpersonal skills

Confidentiality

Education

Bachelors in HR/Business/OD

3-5 years HR support

PHR/SPHR/SHRM-CP/ SCP preferred

Tools

Workday

MS Office (Word/Excel/PowerPoint/Outlook)

AI tools familiarity

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Human Resources team as a Talent Services Coordinator located in our Las Vegas office.

We are seeking a highly organized and detail-oriented Talent Services Coordinator who thrives in a fast-paced, client-focused environment. Strong communication and interpersonal skills are essential for effectively coordinating with candidates, hiring managers, and external recruiters throughout the recruitment process. The ideal candidate demonstrates exceptional organizational and problem-solving abilities, ensuring accuracy, efficiency, and a seamless candidate experience at every stage of the hiring lifecycle. With a strong work ethic and a proactive, service-oriented approach, you will manage competing priorities with professionalism and adaptability. If you are a collaborative team player who takes initiative, embraces new challenges, and is committed to delivering outstanding support, we invite you to join our team.

This role will be based in our Las Vegas office, on a remote basis. Some in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to two Talent Services Business Partners.

Position Summary

The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Business Partners, assisting with daily human resource tasks with a primary focus on staff recruitment. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resumes to Talent Services and Hiring Managers
• Initiates contact with possible qualified candidates for specific job openings
• Schedules interview appointments and interfaces with candidates, emails standard communications to applicants regarding the status of their applications
• Manages pre-employment process; initiates and monitors background check process, and coordinates start date with new hire
• Schedules and coordinates orientations as appropriate with local and shared services groups
• Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday)
• Prepares, compiles, and monitors correspondence and memos, and prioritizes critical information
• Coordinates and distributes internal/external communications
• Updates and maintains social/job board sites, talent services, recruiting, and other SharePoint sites
• Coordinates department events for team building and employee engagement
• Performs additional duties as required, including but not limited to, assisting with other GT offices

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
• Recognize confidential, sensitive, and proprietary information and maintain confidentiality
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others

Education & Prior Experience

• Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred
• Three to five years of experience in a Human Resources support role
• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred
• Possess a basic understanding of HR/Recruiting principles and practices, as well as employment law compliance

Technology

• Knowledge of HR/Recruiting-related programs/software; preferably Workday applicant tracking system
• Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly
• Understanding of AI capabilities, limitations, and responsible use in a professional environment
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality

The Expected Pay Range For This Position Is

$34.61 to 36.06 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.