Talent Acquisition Specialist

Innovative Emergency Management, Inc.; Northern (KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Salary based on location and exp.

10 paid holidays

Vacation pay

Sick pay

401(k) plan with company matching

Disability coverage

Job summary

Innovative Emergency Management, Inc. (IEM) is seeking a Full time Talent Acquisition Specialist to support hiring across project-based, operational, proposal, and corporate functions.

The role encompasses sourcing, resume review, phone screens, interview coordination, and offer support in a high-volume, time-sensitive environment. The position collaborates with hiring teams across emergency management, disaster recovery, public-sector consulting, digital services, infrastructure, public health,

Qualifications

• Two to five years of professional recruiting or talent acquisition experience.
• Experience with sourcing, applicant screening, interview coordination, and offer support.
• Knowledge of employment compliance: EEO, FLSA, OFCCP fundamentals.
• Ability to manage multiple requisitions and prioritize deadlines.
• Proficiency with MS Office (Word, Excel, Outlook, Teams, SharePoint).
• Experience using ADP Recruiting Manager or similar ATS.

Responsibilities

• Manage recruiting for project-based, operational, proposal, and corporate positions across multiple capabilities.
• Review applications and resumes to determine minimum and preferred qualifications.
• Conduct candidate phone screens to verify qualifications and alignment.
• Coordinate interviews, communications, and hiring decisions throughout hiring process.
• Maintain accurate candidate records and ATS documentation.
• Monitor pipelines, communicate status, and elevate risks to timelines.
• Develop sourcing strategies using ATS, job boards, referrals, and networks.
• Source active and passive candidates with Boolean searches and pipeline development.
• Provide guidance on recruiting strategies, labor market conditions, and compensation trends.
• Prepare offer documentation and onboard new hires.
• Support compliance with employment laws and internal policies.

Skills

Talent acquisition

Sourcing

Interview coordination

ATS

Communication

Microsoft Office

Flexibility

Travel readiness

Education

High school diploma or equivalent

Bachelor’s degree in HR/Business/Communications/Public Admin/Emergency Management

Tools

ADP Recruiting Manager

LinkedIn/Indeed/Dice

Job description

IEM is seeking a Full time - Talent Acquisition Specialist to support hiring across the company’s project-based, operational, proposal, and corporate functions. The Talent Acquisition Specialist performs sourcing and recruiting activities, partnering with hiring teams and operational leaders to meet high-volume and time-sensitive staffing needs. This role supports recruiting across emergency management, disaster recovery, public-sector consulting, digital services, infrastructure, public health, national security, and related operational capabilities.

Primary Location

• Live anywhere in the United States.
• Work from a home or personal office location that meets IEM standards.
• Central or Eastern Time Zone locations are preferred to support core business hours.

Travel Requirements

• Ability to travel to job fairs, recruiting events, and other hiring activities as needed, including travel within the United States, Puerto Rico, and other U.S. territories.

Essential Functions

• Manage recruiting for project-based, operational, proposal, and corporate positions across multiple company capabilities.
• Review applications and resumes to determine whether candidates meet the stated minimum and preferred qualifications.
• Conduct candidate phone screens to verify qualifications, relevant experience, availability, compensation expectations, and role alignment.
• Coordinate interviews, candidate communications, hiring team feedback, selection decisions, and next steps throughout the hiring process.
• Maintain accurate and timely candidate records, status updates, dispositions, interview documentation, and recruiting activity in the ATS and related systems.
• Monitor candidate pipelines, communicate recruiting status, identify risks, and elevate issues that may affect hiring timelines or project staffing needs.
• Develop and execute sourcing strategies using the ATS (ADP Recruiting Manager), job boards, referrals, professional networks, direct outreach, and other recruiting channels.
• Source active and passive candidates using advanced search methods, including Boolean string searches and targeted pipeline development.
• Partner with hiring teams to understand workforce needs, project timelines, required competencies, minimum qualifications, interview plans, and hiring priorities.
• Provide guidance to hiring teams regarding recruiting strategies, labor market conditions, compensation trends, and hiring best practices.
• Prepare offer documentation, obtain required approvals, extend offers, and support onboarding coordination.
• Support compliance with employment laws, EEO requirements, OFCCP, and internal policies and procedures.
• Demonstrate urgency, responsiveness, and adaptability during high-volume, surge, proposal, and disaster-response hiring periods.
• Represent IEM professionally at job fairs, recruiting events, professional networking activities, and community outreach events as needed.
• Perform other duties as assigned that are consistent with the physical requirements, knowledge, skills, and experience outlined in this job description.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience : Two - Five (2-5) years of professional recruiting, talent acquisition, staffing or related experience.
• Experience above should include supporting recruiting activities such as sourcing, applicant review, screening, interview coordination, candidate communication, and offer support while useing recruting tools such as an online ATS , job boards (linked In, Indeed, dice, etc), and other candidate sourcing mechanisms.
• Working knowledge of employment compliance requirements, including EEO, FLSA, and OFCCP fundamentals.
• Ability to manage multiple concurrent requisitions and prioritize work based on competing demands and deadlines.
• Ability to develop and maintain candidate pipelines and professional networks.
• Strong verbal and written communication, listening, organization, negotiation, time management, attention to detail, confidentiality, and independent judgment skills.
• Proficiency with Microsoft Office and collaboration tools, including Word, Excel, Outlook, Teams, and SharePoint.
• Ability to work flexible hours during surge hiring, proposal activity, or emergency operations.
• Ability and willingness to meet the possible travel requirements of the position.
• Commitment to organizational values, professional ethics, confidentiality, and data integrity.

Preferred Qualifications

• Bilingual proficiency in English and Spanish.
• Bachelor’s degree in Human Resources, Business Administration, Communications, Public Administration, Emergency Management, or a related field.
• Experience recruiting within emergency management, disaster recovery, government consulting, public-sector programs, or another project-based environment.
• Experience supporting high-volume, surge, or geographically distributed recruiting efforts.
• Experience using ADP Recruiting Manager or a similar ATS.

Additional Information:

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.
• Personal Office/home locations: All personal office work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purpose of maintaining the Internet connection, if needed.

Benefits and More:

• Salary based on location and experience: $60,000 - $75,000
• 10 paid holidays
• Vacation pay
• Sick pay
• 401(k) plan with company matching
• Company-paid short-term disability and long-term disability coverage

Equal Employment Opportunity . All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [e-mail] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.

Posting Location

Remote