Talent Acquisition Operations Partner

Ensemble Health Partners; Ohio; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Ensemble Health Partners, a leader in technology-enabled revenue cycle solutions, seeks an experienced Recruiting Operations Coordinator to own interview scheduling, logistics, and reporting for executive searches. You will partner with recruiters, hiring managers and leaders to ensure a smooth, consistent candidate experience across time zones.

This contract-to-hire role emphasizes data-driven process improvements, dashboarding, and maintaining accurate Workday records.

Qualifications

• Bachelor's degree in HR, Business or related field or equivalent experience.
• 3–5 years of experience in recruiting coordination or similar role.
• Proven experience managing complex calendars for senior and executive leaders.
• Strong reporting skills including dashboards and data interpretation.
• Experience creating interview scorecards or structured feedback processes.
• Excellent attention to detail, organization and follow-through.
• Polished written and verbal communication with executives.
• Experience with Workday and scheduling tools.
• Advanced Excel skills (pivot tables, formulas, data visualization).
• Nice to Have: Power BI reporting and IT/healthcare hiring exposure.

Responsibilities

• Schedule complex, multi-panel interviews across time zones.
• Manage interview logistics including virtual setups and travel.
• Serve as main point of contact for candidates on scheduling.
• Coordinate with assistants and senior stakeholders to keep searches on track.
• Create and send recruiting reports and dashboards.
• Analyze hiring data to spot bottlenecks and suggest improvements.
• Keep Workday data accurate and complete.
• Prepare status updates for leadership reviews.
• Design and maintain structured interview scorecards.
• Run timely feedback loops and summarize interviewer input.
• Track scorecard completion and promote consistent evaluations.
• Support job postings, offer letters, background checks and pre-hire paperwork.
• Handle confidential executive search information.
• Document and improve talent acquisition processes and workflows.
• Train hiring managers on scheduling, scorecards and feedback.

Skills

Calendar management

Recruiting coordination

Reporting & data analysis

Interview scorecards

Executive communication

Workday experience

Advanced Excel

Power BI familiarity

Education

Bachelor's degree in HR, Business or related field

Tools

Workday

Excel

Outlook

PowerPoint

Power BI

Job description

Thank you for considering a career at Ensemble! Ensemble is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country. Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference!

O.N.E Purpose: Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations. Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation. Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results.

The Opportunity

This position will be a contract to hire opportunity. Great hiring depends on great operations. In this role, you'll keep hiring running smoothly for Ensemble's technology and executive searches. This is not a recruiting role. You'll own the operational side of talent acquisition: complex interview scheduling, reporting, structured feedback loops and interview scorecards. You'll work closely with recruiters, hiring managers and senior leaders to make every search efficient, consistent and a great experience for candidates. If you love organization, precision and turning data into insight, we'd love to meet you.

What You'll Do

• Schedule complex, multi‑panel interviews for technology and executive roles across time zones and busy leadership calendars.
• Manage interview logistics, including virtual setups, onsite visits, travel and candidate itineraries.
• Serve as the main point of contact for candidates on scheduling, with timely, professional and discreet communication.
• Work with executive assistants and senior stakeholders to resolve conflicts and keep searches on track.
• Build and send recruiting reports and dashboards covering pipeline health, time to fill, conversion rates and offer acceptance.
• Analyze hiring data to spot bottlenecks and trends and to suggest improvements.
• Keep data in Workday accurate and complete.
• Prepare status updates and summaries for leadership and executive search reviews.
• Design and maintain structured interview scorecards and evaluation guides with hiring managers and recruiters.
• Run feedback loops that gather complete interviewer input quickly after each interview stage.
• Summarize interviewer feedback so hiring teams can make consistent, well‑documented decisions.
• Track how often interviewers complete scorecards, and recommend improvements that support fair, consistent evaluations.
• Support job postings, offer letter preparation, background checks and pre‑hire paperwork.
• Handle confidential executive search information with discretion.
• Document, standardize and improve talent acquisition processes, templates and workflows.
• Train hiring managers and interviewers on scheduling, scorecards and feedback expectations.

What You'll Bring

• Bachelor's degree in Human Resources, Business or a related field, or equivalent experience.
• 3–5 years of experience in recruiting coordination, talent acquisition operations or a similar administrative role.
• Proven experience managing complex calendars for senior and executive leaders.
• Strong reporting skills, including building reports and dashboards and turning data into clear insights.
• Experience creating or managing interview scorecards or structured feedback processes.
• Excellent attention to detail, organization and follow‑through in a high‑volume environment.
• Polished written and verbal communication skills and confidence working with executives.
• Sound judgment with sensitive and confidential information.
• Experience with applicant tracking systems (Workday preferred) and scheduling tools.
• Advanced Microsoft Excel skills (pivot tables, formulas, data visualization) plus Outlook and PowerPoint.
• Nice to Have: Experience supporting technology or executive hiring in IT, healthcare or a technology‑focused organization.
• Nice to Have: Experience with Power BI or Workday reporting.
• Nice to H a: Familiarity with structured interviewing and recruiting compliance.

Join an award‑winning company

• Five‑time winner of “Best in KLAS” 2020‑2022, 2024‑2025.
• Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021‑2024.
• 22 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019‑2024.
• Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024.
• Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022‑2023.
• Energage Top Workplaces USA 2022‑2024.
• Fortune Media Best Workplaces in Healthcare 2024.
• Monster Top Workplace for Remote Work 2024.
• Great Place to Work certified 2023‑2024.
• Innovation Work‑Life Flexibility Leadership Purpose + Values.

Purpose + Values

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

• Associate Benefits – We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well‑being programs.
• Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
• Growth – We invest in your professional development. Each associate will earn a professional certification relevant to your field and can obtain tuition reimbursement.
• Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Equal Opportunity Employment

Ensemble is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble also prohibits harassment of applicants or employees based on any of these protected categories. Due to business, operational, payroll, and regulatory requirements, this position is limited to individuals who reside and are authorized to work within the United States. Applications generated from outside the United States will not be considered. Individuals may reapply when located within the United States. Ensemble provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact [e-mail].

Compensation Transparency

This posting addresses state specific requirements to provide pay transparency. Compensation decisions consider many job‑related factors, including but not limited to geographic location; knowledge; skills; relevant experience; education; licensure; internal equity; time in position. A candidate entry rate of pay does not typically fall at the minimum or maximum of the role’s range.

Contact

Ensemble is dedicated to providing our clients with experienced healthcare finance and revenue cycle professionals. We believe that our core values of trust, integrity, loyalty and service married with the belief that our work is worthwhile helps us build and sustain sincere relationships with our associates and clients. If you are a passionate, dedicated and experienced revenue cycle, consulting or finance professional and seek career and personal growth, we would love to hear from you. We believe we foster an environment where talented individuals can excel and shine. Our team believes that people are the most important part of our success and that when we take care of our people, they pay it forward by providing our clients with excellent results and world‑class service.