Talent Acquisition Operations Manager

Nscale; Seattle (WA); On-site; USD 110,000 - 200,000; Full time

Benefits offered by this job

Bonus potential

Equity/commission

Medical benefits

Flexible PTO

Parental leave

Retirement plan

Job summary

Nscale is seeking an experienced Talent Acquisition Operations Manager for the Americas to drive the operational backbone of our TA function in the region. You will lead a coordination team, optimize ATS tooling, and ensure scalable processes across the Americas.

You will partner with senior stakeholders, govern data-driven recruitment metrics, and advance compliance, inclusion, and efficiency. The role blends strategic oversight with hands-on delivery in a fast-growing environment, reporting to

Qualifications

• 8+ years of talent acquisition experience, with at least 4 years in a dedicated Talent Operations or TA Enablement role.
• Proven experience leading and developing a coordination or operations team.
• Demonstrated track record of driving adoption of TA tools and managing change to improve process compliance.
• Hands‑on experience with Greenhouse, GoodTime, and AI sourcing tools.
• Strong understanding of the full recruitment lifecycle and how operations underpin great hiring outcomes.
• Experience designing and improving processes, workflows, and KPI frameworks at scale.
• Data‑literate with experience building TA dashboards and using insights to influence decisions.
• Excellent stakeholder management and communication skills — you can influence at all levels.
• Highly organised, detail‑oriented, and calm under pressure in a fast-moving environment.

Responsibilities

• Manage and develop a team of Recruitment Coordinators, setting clear expectations, providing regular coaching, and supporting career growth.
• Design and maintain scalable coordination workflows for interview scheduling and candidate engagement.
• Build capacity and resilience in the coordination function to support rapid hiring growth across the Americas region.
• Lead local initiatives across key work-streams (Systems and Process, Training and Enablement, Data, Candidate Experience).
• Partner with the Americas TA Leader and senior TA leadership to align operational capabilities with hiring strategy.
• Lead on implementing global initiatives locally.
• Act as the local SME for TA operations, standardising processes across teams and geographies.

Skills

Leadership

TA tools adoption

Data dashboards

Change management

Stakeholder management

Digital innovation

Communication

Detail oriented

Tools

Greenhouse

GoodTime

AI sourcing tools

Job description

As the Talent Acquisition Operations Manager for the Americas region, you will report to the Director of Global Talent Acquisition Operations to drive operational excellence locally. You will own and evolve the operational backbone of Nscale’s Talent Acquisition function regionally.

This is a high-impact role in a fast-scaling environment where you’ll lead a coordination team, drive tooling and systems compliance, and build the processes that enable world-class hiring at scale across the Americas. You’ll bring deep expertise in talent operations, a track record of rolling out and optimising ATS and recruitment tooling, and the leadership skills to coach and develop a team of coordinators. You’re someone who sees the bigger picture while staying close to the detail.

You’ll also be a:

• Creator: You own projects end-to-end and are proud of building things that last
• Systems Thinker: You design processes that scale, not just solve today’s problem
• Leader: You develop, coach and advocate for your coordination team
• Influencer: You earn credibility quickly and partner with senior stakeholders across the business to get things done
• Data-Driven: You use metrics and insights to drive continuous improvement
• Proactive: You’re a self-starter who brings fresh ideas and knows what questions to ask
• Champion for Inclusion: You embed equity and diversity into every process you build

What You’ll be Doing

• Manage and develop a team of Recruitment Coordinators, setting clear expectations, providing regular coaching, and supporting career growth.
• Design and maintain scalable coordination workflows for interview scheduling and candidate engagement.
• Build capacity and resilience in the coordination function to support rapid hiring growth across the Americas region.

Talent Acquisition Operations

• Lead local initiatives across key work-streams (Systems and Process, Training and Enablement, Data, Candidate Experience).
• Partner with the Americas TA Leader and senior TA leadership to align operational capabilities with hiring strategy.
• Lead on implementing global initiatives locally.
• Act as the local SME for TA operations, standardising processes across teams and geographies.

ATS & Tooling Implementation

• Review opportunities for improvements to the ATS and tooling, and work with the TA Operations COE to drive and implement measurable and impactful enhancements that would benefit the region.
• Own tool adoption, ensuring all TA tools deliver maximum value across the TA team and meet the needs of the end users.
• Align with the AI strategy to support the build and roll-out of agentic capabilities across TA.
• Troubleshoot technical issues with tools, such as integrations, and partner with global counterparts to achieve long-term stabilisation.
• Stay current on emerging TA technology and make evidence-based recommendations for tooling investments.

Process Improvement & Compliance

• Map, audit, and drive recruitment process compliance as per the global framework, to eliminate friction and improve both candidate and hiring manager experience.
• Ensure consistent compliance with local hiring, employment and data privacy regulations.
• Lead change management efforts when introducing new processes or tooling, ensuring strong adoption across the team.

Stakeholder Partnership & Employer Brand Support

• Partner with People, Finance, and Legal teams to support compliant, efficient hiring operations.
• Provide insight and reporting to senior leaders on hiring activity, market intelligence, and KPI health.
• Support employer branding and candidate experience initiatives by ensuring operational touchpoints reflect Nscale’s culture and behaviours.

About You

We’re looking for an experienced Talent Operations professional who thrives in high-growth, complex environments, as well as:

• 8+ years of talent acquisition experience, with at least 4 years in a dedicated Talent Operations or TA Enablement role
• Proven experience leading and developing a coordination or operations team
• Demonstrated track record of driving adoption of TA tools and managing change to improve process compliance
• Hands‑on experience with Greenhouse, GoodTime, and AI sourcing tools
• Strong understanding of the full recruitment lifecycle and how operations underpin great hiring outcomes
• Experience designing and improving processes, workflows, and KPI frameworks at scale
• Comfortable working across multiple Americas markets, with an understanding of regional compliance considerations
• Data‑literate with experience building TA dashboards and using insights to influence decisions
• Passionate about digital innovation and the application of AI to drive operational excellence
• Excellent stakeholder management and communication skills — you can influence at all levels
• Highly organised, detail‑oriented, and calm under pressure in a fast-moving environment

Equal Opportunities Statement
We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.
If there’s anything we can do to accommodate your specific situation, please let us know.
The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here. Nscale does not accept unsolicited candidate submissions from recruitment agencies.

The range below reflects the base salary for the position. Actual compensation may vary based on job‑related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Salary Range

$110,000 - $200,000 USD

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here. Nscale does not accept unsolicited candidate submissions from recruitment agencies.