Talent Acquisition Operations Manager

Delinea; Northern (KY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Healthcare insurance

Pension matching

Life insurance

Employee assistance program

Paid company holidays

Time off plans

Job summary

Delinea in the United States is seeking a Senior Talent Acquisition Operations Manager to transform our global recruiting infrastructure and drive excellence across the end-to-end hiring experience. You will own recruiting systems, programs, and data, lead a small team, and partner with the VP of Talent to build the playbook for scalable hiring.

Experience with Ashby and AI-driven automation is highly valued.

Qualifications

• 5+ years proven success in a recruiting or talent acquisition role, with 3+ years in a recruiting operations or recruiting programs role, ideally at a high growth tech or SaaS company
• Administrative experience with a modern ATS, Ashby strongly preferred (Greenhouse, Lever, or similar tools will be considered)
• A track record of building or redesigning recruiting processes and programs, such as referral program, internal mobility, candidate experience
• Strong aptitude with AI and automation
• Strong analytical skills, with experience building recruiting dashboards and using data to tell a story
• Proven project and change management skills, with the ability to scope work, align stakeholders, and land change in partnership with cross functional peers and leaders
• Experience partnering with People Operations, HRIS, and IT on integrations, data flows, and compliance
• Excellent written and verbal communication skills, comfortable training and presenting to various audiences
• Global experience preferred

Responsibilities

• Redesign our end-to-end recruiting process, focusing on operational rigor, data, automation and an excellent experience for candidates and hiring teams alike
• Build and document SOPs, SLAs and structured interviewing practices across all functions globally
• Partner with our People Analytics team to build recruiting metrics and reporting designed for consumption across our executive leadership team
• Partner with our Legal and People teams to ensure hiring practices are compliant across the global landscape
• Own program strategy, structure and execution for all recruiting programs, including our Referral Program, Internal Mobility, Talent Marketing
• Create data driven reporting to measure recruiting capacity and recruiter effectiveness against KPIs
• Create data driven reporting to accurately give global leaders appropriate and digestible insight into the state of hiring for their organization
• Own job posting strategy and job description standards
• Manage all tools and systems used by the recruiting team, ensuring effective workflows and appropriate usage and operational health
• Be the subject matter expert for our ATS, Ashby, maintaining data integrity and consistent ATS usage across all users
• Evaluate and introduce new tools and AI-driven automation to reduce manual work and give recruiters more time with candidates and hiring teams
• Provide regular enablement to the recruiting team on usage and changes to tools, processes and workflows, driving transformation as automation and efficiencies are realized
• In partnership with our Marketing team and in alignment with our brand, enable all recruiters to share the Delinea story to the external talent marketplace

Skills

Recruiting operations

Ashby

AI in recruiting

Recruiting dashboards

Project management

Cross-functional collaboration

Global experience

Tools

Ashby ATS

Greenhouse/Lever alternatives

Job description

About Delinea:

Delinea is a pioneer in securing human and machine identities through intelligent, centralized authorization, empowering organizations to seamlessly govern their interactions across the modern enterprise. Leveraging AI-powered intelligence, Delinea’s leading cloud-native Identity Security Platform applies context throughout the entire identity lifecycle – across cloud and traditional infrastructure, data, SaaS applications, and AI. It is the only platform that enables you to discover all identities – including workforce, IT administrator, developers, and machines – assign appropriate access levels, detect irregularities, and respond to threats in real-time. With deployment in weeks, not months, 90% fewer resources to manage than the nearest competitor, and a 99.995% uptime, Delinea delivers robust security and operational efficiency without compromise. Learn more about Delinea on Delinea.com, LinkedIn, X, and YouTube.

Summary:

The Delinea People Team is ramping up for our next phase of growth. We’re looking for a Talent Acquisition Operations Manager to lead the transformation of our global talent acquisition infrastructure and drive operational excellence across our end to end hiring experience. This role will oversee all recruiting systems & tools, programs and processes, accelerating our hiring experience as we scale for growth.

You’ve been in a senior Talent Acquisition Operations role, and you’ve built or significantly scaled a function at a high-growth tech company. You know Ashby in depth. You’ve used AI in recruiting and have views on where it helps and where it doesn’t.

You’ve led a small team and still like doing some of the work yourself. You like building from scratch. There’s no playbook here yet, and you’ll write it with the VP of Talent and the wider leadership team.

What you’ll do:

Process

• Redesign our end-to-end recruiting process, focusing on operational rigor, data, automation and an excellent experience for candidates and hiring teams alike
• Build and document SOPs, SLAs and structured interviewing practices across all functions globally
• Partner with our People Analytics team to build recruiting metrics and reporting designed for consumption across our executive leadership team
• Partner with our Legal and People teams to ensure hiring practices are compliant across the global landscape

Programs & Data

• Own program strategy, structure and execution for all recruiting programs, including our Referral Program, Internal Mobility, Talent Marketing
• Create data driven reporting to measure recruiting capacity and recruiter effectiveness against KPIs
• Create data driven reporting to accurately give global leaders appropriate and digestible insight into the state of hiring for their organization
• Own job posting strategy and job description standards

Systems & Tools

• Manage all tools and systems used by the recruiting team, ensuring effective workflows and appropriate usage and operational health
• Be the subject matter expert for our ATS, Ashby, maintaining data integrity and consistent ATS usage across all users
• Evaluate and introduce new tools and AI-driven automation to reduce manual work and give recruiters more time with candidates and hiring teams

Enablement

• Provide regular enablement to the recruiting team on usage and changes to tools, processes and workflows, driving transformation as automation and efficiencies are realized
• In partnership with our Marketing team and in alignment with our brand, enable all recruiters to share the Delinea story to the external talent marketplace

What you’ll bring:

• 5+ years proven success in a recruiting or talent acquisition role, with 3+ years in a recruiting operations or recruiting programs role, ideally at a high growth tech or SaaS company
• Administrative experience with a modern ATS, Ashby strongly preferred (Greenhouse, Lever, or similar tools will be considered)
• A track record of building or redesigning recruiting processes and programs, such as referral program, internal mobility, candidate experience
• Strong aptitude with AI and automation
• Strong analytical skills, with experience building recruiting dashboards and using data to tell a story
• Proven project and change management skills, with the ability to scope work, align stakeholders, and land change in partnership with cross functional peers and leaders
• Experience partnering with People Operations, HRIS, and IT on integrations, data flows, and compliance
• Excellent written and verbal communication skills, comfortable training and presenting to various audiences
• Global experience preferred

Why work at Delinea?

• We’re passionate problem-solvers helping the world's largest organizations protect what matters most: their human and machine identities.

• We invest in people who are smart, self-motivated, and collaborative.

• What we offer in return is meaningful work, a culture of innovation and great career progression.

At Delinea, our core values are STRONG and guide our behaviors and success:

• Spirited - We bring energy and passion to everything we do

• Trust - We act with integrity and deliver on our commitments

• Respect - We listen, value different perspectives, and work as one team

• Ownership - We take initiative and follow through

• Nimble - We adapt quickly in a fast-changing environment

• Global - We embrace diverse people and ideas to drive better outcomes

We believe weaving these core values into our day-to-day actions, and our process for hiring, evaluating, and promoting employees, helps us cultivate a work environment that embraces collaboration and camaraderie.

We take care of our employees. We offer competitive salaries, a meaningful bonus program, and excellent benefits, including healthcare insurance, as well as pension/retirement matching, comprehensive life insurance, an employee assistance program, time off plans, and paid company holidays.

Delinea is an Equal Opportunity and Aff... prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Upon conditional offer of employment, candidates are required to complete comprehensive criminal background check, verification of education, and verification of employment, per employment policy. In addition, all publicly posted social media sites may be reviewed.