Talent Acquisition Operations Coordinator

Epsilon; Chicago (IL); On-site; USD 41,000 - 92,000; Full time

Benefits offered by this job

Time off & holidays

Sick time

Parental leave

Comprehensive health coverage

401(k) and retirement benefits

Job summary

Epsilon is seeking a Talent Acquisition Operations Coordinator to support our global TA team, reporting to the SVP of Talent Acquisition. You’ll help advance recruiting operations, maintain governance documents, and coordinate cross-functional initiatives for a consistent candidate and employee experience.

Ideal candidates are early-career HR professionals with a strong organizational mindset and excellent communication skills, proficient in Microsoft Office and AI-enabled productivity tools.

Qualifications

• Recent college graduate or early-career professional with 0–2 years of experience in HR, recruiting, project coordination, business operations, communications, or a related field.
• Interested in building a career in HR, Talent Acquisition, recruiting operations, compliance, project management, or people-related work.
• Highly organized and able to manage multiple priorities, deadlines, and follow-ups.
• Curious, proactive, and comfortable asking questions to learn the business and understand the “why” behind the work.
• Detail-oriented with strong follow-through and a willingness to jump in where support is needed.
• Clear communicator who can summarize information, draft updates, and collaborate with leaders and team members.
• Comfortable using Microsoft Office tools, including Excel, PowerPoint, Outlook, Teams, and AI-enabled tools to organize work, summarize information, draft materials, and improve day-to-day productivity.

Responsibilities

• Support Talent Acquisition (TA) leaders on key projects that advance recruiting operations, compliance, process consistency, and partner alignment across the business.
• Partner with internal teams and cross-functional collaborators to gather information, coordinate next steps, and help move TA initiatives from planning to execution.
• Help organize and synthesize project details, reporting inputs, compliance updates, and operational insights so leaders have the information they need to make decisions.
• Contribute to the development and maintenance of TA processes, governance materials, and documentation that support a consistent, compliant recruiting experience.
• Support TA projects from start to finish by helping organize workstreams, timelines, landmarks, and deliverables.
• Maintain project plans, action logs, meeting notes, and status updates.
• Partner with TA leaders to help execute strategic initiatives and keep work moving.
• Coordinate cross-functional work with HR, Legal, Technology, Finance, and other business partners.
• Operate with a project management attitude by tracking ownership, deadlines, dependencies, risks, and follow-through across multiple TA workstreams.

Skills

0-2 years HR experience

Interest in HR / recruiting ops

Highly organized

Strong communicator

Microsoft Office Suite

Education

Bachelor’s degree in HR, Business, Communications, Psychology, or related

Tools

Microsoft Office Suite

Job description

Overview

Epsilon is seeking a Talent Acquisition Operations Coordinator to support our global Talent team, reporting directly to the SVP of Talent Acquisition (TA). In this role, you will support TA leaders on key projects, partner with cross-functional collaborators, help strengthen recruiting operations and compliance, and contribute to process improvements that create a more consistent and effective candidate and employee experience across the business.

Overview

Epsilon is seeking a Talent Acquisition Operations Coordinator to support our global Talent team, reporting directly to the SVP of Talent Acquisition (TA). In this role, you will support TA leaders on key projects, partner with cross-functional collaborators, help strengthen recruiting operations and compliance, and contribute to process improvements that create a more consistent and effective candidate and employee experience across the business.

Responsibilities

What You’ll Achieve

• Support Talent Acquisition (TA) leaders on key projects that advance recruiting operations, compliance, process consistency, and partner alignment across the business.
• Partner with internal teams and cross-functional collaborators to gather information, coordinate next steps, and help move TA initiatives from planning to execution.
• Help organize and synthesize project details, reporting inputs, compliance updates, and operational insights so leaders have the information they need to make decisions.
• Contribute to the development and maintenance of TA processes, governance materials, and documentation that support a consistent, compliant recruiting experience.

Project Coordination

• Support TA projects from start to finish by helping organize workstreams, timelines, landmarks, and deliverables.
• Maintain project plans, action logs, meeting notes, and status updates.
• Partner with TA leaders to help execute strategic initiatives and keep work moving.
• Coordinate cross-functional work with HR, Legal, Technology, Finance, and other business partners.
• Operate with a project management attitude by tracking ownership, deadlines, dependencies, risks, and follow-through across multiple TA workstreams.

Compliance & Governance

• Support recruiting compliance activities by maintaining documentation, trackers, and process materials.
• Help ensure recruiting processes are clearly documented and aligned to company standards.
• Maintain operational documentation, governance materials, and process resources.
• Support green card-related processes by helping coordinate documentation, tracking, and follow-up requests in partnership with TA leaders and appropriate internal teams.
• Coordinate updates to recruiting policies, procedures, and team resources as needed.
• Provide operational support for compliance-related TA needs that fall outside of day-to-day recruiting coordination responsibilities.

Qualifications

• Recent college graduate or early-career professional with 0–2 years of experience in HR, recruiting, project coordination, business operations, communications, or a related field.
• Interested in building a career in HR, Talent Acquisition, recruiting operations, compliance, project management, or people-related work.
• Highly organized and able to manage multiple priorities, deadlines, and follow-ups.
• Curious, proactive, and comfortable asking questions to learn the business and understand the “why” behind the work.
• Detail-oriented with strong follow-through and a willingness to jump in where support is needed.
• Clear communicator who can summarize information, draft updates, and collaborate with leaders and team members.
• Comfortable using Microsoft Office tools, including Excel, PowerPoint, Outlook, Teams, and AI-enabled tools to organize work, summarize information, draft materials, and improve day-to-day productivity.

Preferred

• Bachelor’s degree in HR, Business, Communications, Psychology, Organizational Development, or a related field.
• Internship, coursework, or early experience related to HR, recruiting, employee experience, project coordination, or business operations.
• Interest in project management, process improvement, recruiting operations, or people strategy.

Additional Information

When You Join Us, We’ll Create Something EPIC Together

Epsilon is a global data, technology and services company that powers the marketing and advertising ecosystem. For decades, we’ve provided marketers from the world’s leading brands the data, technology and services they need to engage consumers with 1 View, 1 Vision and 1 Voice. 1 View of their universe of potential buyers. 1 Vision for engaging each individual. And 1 Voice to harmonize engagement across paid, owned and earned channels.

Epsilon’s comprehensive portfolio of capabilities across our suite of digital media, messaging and loyalty solutions bridge the divide between marketing and advertising technology. We process 400+ billion consumer actions each day using advanced AI and hold many patents of proprietary technology, including real-time modeling languages and consumer privacy advancements. Thanks to the work of every employee, Epsilon has been consistently recognized as industry-leading by Forrester, Adweek and the MRC. Epsilon is a global company with more than 9,000 employees around the world.

Our pillars aren't just words. They're how we show up every day.

• People centricity: We focus on employee well-being in an environment where colleagues truly care about each other.
• Collaboration: We work together, support one another, and collectively achieve goals.
• Growth: There are endless opportunities for growth through learning, development and career advancement.
• Innovation: We drive progress through cutting-edge solutions and forward-thinking approaches.
• Flexibility: We’ve created a balance between work and personal life, and we encourage adaptability to solve problems creatively.

Our values guide us to create value for our clients, our people and consumers.

• Act with integrity
• Work together to win together
• Innovate with purpose
• Respect all voices
• Empower with accountability

These pillars and values are our foundation—shaping our culture, guiding our decisions, and uniting us in common purpose.

Because You Matter

Benefits

• Time to Recharge: Flexible time off (FTO), 15 paid holidays
• Time to Recover: Paid sick time
• Family Well-Being: Parental/new child leave, childcare & elder care assistance, adoption assistance
• Extra Perks: Comprehensive health coverage, 401(k), tuition assistance, commuter benefits, professional development, employee recognition, charitable donation matching, health coaching and counseling

Epsilon benefits are subject to eligibility requirements and other terms.

Epsilon is an Equal Opportunity Employer.

Epsilon’s policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Epsilon also prohibits harassment of applicants and employees based on any of these protected categories. Epsilon will provide accommodations to applicants needing accommodations to complete the application process. Please reach out to [e-mail] to request an accommodation.

For San Francisco Bay and Los Angeles Areas: Epsilon will consider for employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance. Applicants with criminal histories are welcome to apply.

Compensation Range: USD $41,300.00 - USD $91,500.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 9/24/2026.