Talent Acquisition Coordinator

C999 UMass Memorial Health Care, Inc.; Worcester (MA); On-site; USD 30,000 - 54,000; Full time

Benefits offered by this job

Signing bonus (possible)

Job summary

UMass Memorial Health is seeking an HR onboarding specialist to manage pre-employment items, onboarding appointments, and documentation across multiple HR offices. The role supports CORI processing, rapid email responses, and adherence to regulatory audits.

A background in HR and familiarity with healthcare regulations are valued. Candidates should have an Associate’s degree (Bachelor’s preferred), 1–3 years of related experience, and strong communication skills.

Qualifications

• Requires 1–3 years of related experience.
• Strong written and verbal communication skills.
• Knowledge of employment laws and regulations a plus.

Responsibilities

• Initiates all new caregiver pre-employment items and verifications.
• Conducts onboarding appointments across HR offices and ensures completion.
• Maintains onboarding documentation for all caregiver hire types.
• Facilitates CORI pre-adverse process and maintains records.
• Responds to talent acquisition emails within 48 hours to ensure rapid communication.
• Supports regulatory audits and accreditation surveys.

Skills

Written communication

Verbal communication

Problem solving

Computer skills

Education

Associate's degree

Bachelor’s degree (preferred)

SHRM-CP / HR credentials (preferred)

Tools

Microsoft Office

Workday

Job description

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health?

Exemption Status: Non-Exempt Hiring Range: $21.77 - $39.18 (based on a full time schedule of 40 hours per week). Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details: Monday through Friday Scheduled Hours: 8:00 am to 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 99940 - 6165 HR Talent Acquistion

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

I. Major Responsibilities

• 1 (40%). Initiates all new caregiver pre-employment items: including but not limited to human resources items (I9, W4, M4, emergency contact forms, etc.), verifications of employment and education, national background checks, as well as pre-employment employee health services clearance.
• 2 (20%). Conducts new caregiver onboarding appointments which take place at multiple human resources office locations across the system, may have to rotate to different sites based on business needs. Monitors all items for completion to ensure compliance is finalized prior to new caregiver start date. Follows up on missing/incomplete information to ensure compliance is met.
• 3 (20%). Maintains onboarding documentation for all caregiver hire types: new caregivers, internal transfers, and contingent workers; collaborates with members of Human Resources Information Services on hire activities.
• 4 (5%). Facilitates CORI pre-adverse process with caregiver and maintains folder and documentation.
• 5 (5%). Monitors and responds to talent acquisition email account within 48 hours to ensure rapid response to inquiries.
• 6 (5%). May participate in participate on HR Joint Commission readiness team. Assists with any regulatory audits/mock surveys as well as accreditation surveys.
• 7 (5%). Responsible for ensuring compliance with new hire start lists for key stakeholders such as new caregiver welcome team, nursing professional development, epic training, etc. All other duties as assigned.

II. Position Qualifications

License/Certification/Education:

• Required: 1. Associate’s degree.
• Preferred: 1. Bachelor’s Degree in Human Resources, Industrial Organizational Psychology, Business or related discipline. 2. Relevant professional credentials, such as SHRM-CP, HCI Strategic HR Leadership, HCI Strategic Talent Acquisition, Certified Internet Recruiter.

Experience/Skill:

• Required: 1. 1 to 3 years of related experience. 2. Strong written and verbal communication skills. 3. Demonstrated problem solving skills. 4. Experience with computer systems required including we based applications and Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
• Preferred: 1. Previous human resources or talent acquisition experience. 2. Experience in healthcare. 3. Knowledge of local, state, and federal employment laws and regulations. 4. LEAN/Six Sigma experience improving HR processes and customer service. 5. Workday experience highly desirable.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other.

Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind.

If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.

At UMass Memorial Health, everyone is a caregiver. No matter their responsibilities or title, every employee or “caregiver” fills an important role for our patients and their families every day. Who is a caregiver? It’s not just the person who delivers the care. It’s all the people who make it work … and make it better. Caregivers give everything that helps patients heal, from expertise to extra attention. They give clean, comfortable rooms. Fast, accurate answers. And an easier, less stressful experience. They give warm, reassuring smiles, and helping hands. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, our community and each other. And everyone, in their own unique way, plays an important role, every day.