Talent Acquisition Coordinator

TEKsystems; United States; Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) Retirement Plan

PTO / Vacation

Transportation benefits

Job summary

TEKsystems is seeking an Interview Coordinator to create a smooth interview experience for candidates, hiring managers, and recruiters. The role involves coordinating schedules, travel, and onsite logistics across multiple interviewers and executives, primarily focused on scheduling.

You will work with Workday, Excel, and our scheduling tools to ensure timely, accurate preparation for each interview cycle. The position is contract-based with hybrid work at Buffalo, NY, offering pay between

Qualifications

• Experience coordinating interviews and scheduling at scale.
• Strong calendar management and multi-stakeholder communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate and schedule interviews for assigned business divisions.
• Partner closely with recruiters and hiring managers.
• Manage interview logistics and communications.
• Support administrative tasks throughout the hiring lifecycle.
• Act as a utility player and assist different business areas as scheduling volumes fluctuate.
• Note: Approximately 90% of the role is interview scheduling.

Skills

Interview scheduling

Coordination

Calendar management

Communication

Tools

Workday

Excel

Scheduling tool

Job description

Description

The Interview Coordinator is responsible for creating a smooth and efficient interview experience for candidates, hiring managers, and recruiters.

Approximately 30-40 scheduling requests per day

Key Responsibilities

Coordinate and schedule interviews for assigned business divisions.

Partner closely with recruiters and hiring managers.

Manage interview logistics and communications.

Support administrative tasks throughout the hiring lifecycle.

Act as a \"utility player\" and assist different business areas as scheduling volumes fluctuate.

Note: Approximately 90% of the role is interview scheduling.

Technology Used

Workday (Applicant Tracking System)

Scheduling/efficiency tool layered over Workday

Microsoft Excel (used heavily for tracking interview requests and scheduling activity)

Workload example:

Simple Scheduling

Examples:

Virtual interviews

Candidates and managers with open calendars

Quick coordination

Complex Scheduling

Examples:

Multiple interviewers

Executive-level stakeholders

Onsite interview coordination

Travel arrangements

Hotel and rental car coordination

Lunch meetings

Campus tours

Candidate transportation logistics

Example Shared by Kelly

One candidate interview process required coordination with:

11 interviewers

Senior Vice Presidents and Executive Vice Presidents

Multiple administrative assistants

Travel arrangements

Hotel accommodations

Scheduling around PTO and holiday conflicts

This illustrates the level of complexity occasionally involved.

Additional Skills & Qualifications

EDUCATION AND EXPERIENCE PREFERRED:

Works with limited supervision.

Excellent knowledge of company policies and procedures regarding talent acquisition and the activities that support those efforts.

Ability to work as a member of team in a dynamic environment.

Ability to use independent judgment, discretion and maintain confidentiality of Bank matters.

Excellent oral and written communication skills with the ability to interact with all levels of personnel.

Demonstrated proficiency of quickly responding to questions in an accurate and timely fashion. The ability to multi-task.

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Buffalo, NY.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Buffalo, NY.

Application Deadline

This position is anticipated to close on Nov 14, 2026.

Workplace Type

This is a hybrid position in Buffalo,NY.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.