Talent Acquisition Coordinator

CATHEXIS; Tysons (VA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Performance bonuses

Medical Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS in Tysons, VA is seeking a Talent Acquisition Coordinator to support the full recruiting lifecycle for federal government clients. You will source and schedule, maintain ATS data, and ensure a smooth candidate experience.

The role requires meticulous organization, 2+ years of recruiting coordination, and strong communication. You will partner with TA specialists, recruiters, and hiring managers in a fast-paced environment, with hybrid work and competitive benefits.

Qualifications

• 2+ years of recruiting coordination or HR operations in a high-volume setting.
• Hands-on experience with an ATS, requisition management, candidate dispositioning, and reporting.
• Ability to independently manage complex, multi-stakeholder interview scheduling.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication and professional demeanor.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day operational support to Talent Acquisition Specialists across active requisitions.
• Assist with requisition intake materials, job postings, and offer documentation.
• Track and follow up on candidate and hiring manager action items.
• Support recruiting events, career fairs, and candidate information sessions, including logistics.

Skills

Recruiting coordination

Interview scheduling

Candidate experience

Communication

Organization

Education

Bachelor's degree in Human Resources or Business Administration

Tools

Applicant Tracking System

Microsoft Office

Job description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around leading with integrity, owning the outcome, growing together, and moving with purpose in everything we do for our employees, customers, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are seeking an experienced and detail-oriented Talent Acquisition Coordinator to join our growing Talent Acquisition team. Reporting to the Director, Talent Acquisition, the Coordinator provides operational support across the full recruiting lifecycle — from sourcing and interview scheduling to applicant tracking system administration and candidate experience — in support of a high-volume recruiting function serving federal government clients.

The ideal candidate operates with a high degree of independence and sound judgment, thrives in a fast-moving environment, anticipates the needs of recruiters and hiring managers, and takes pride in flawless recruiting operations and a professional candidate experience.

This is a Hybrid position with a minimum of 3 days a week in the Tysons, VA office.

The responsibilities of this role include, but are not limited to:

• Provide day-to-day operational support to Talent Acquisition Specialists across active requisitions.
• Assist with preparing requisition intake materials, job postings, and offer documentation.
• Track and follow up on outstanding candidate and hiring manager action items.
• Support recruiting events, career fairs, and candidate information sessions, including logistics and materials.

Candidate Sourcing

• Conduct initial candidate sourcing via job boards, LinkedIn, and internal databases against defined search criteria.
• Build and refresh candidate pipelines for recurring and high-volume roles.
• Perform initial resume screens against minimum qualifications and route qualified candidates to Talent Acquisition Specialists.
• Maintain organized sourcing trackers and document outreach activity.

ATS Administration & Data Integrity

• Maintain data integrity in the Applicant Tracking System (ATS), including requisition posting assistance, candidate records, stage movement, and dispositioning.
• Assist with metrics preparation for TA leadership.
• Support process documentation and help onboard new users to the ATS.
• Ensure compliance-related documentation (dispositions, notes, EEO data) is complete and audit-ready.

Interview Scheduling & Candidate Experience

• Independently coordinate phone, video, and onsite interviews across candidates, Talent Acquisition Specialists, and hiring managers.
• Send confirmations, calendar invitations, and interview preparation materials.
• Serve as a point of contact for candidates throughout the interview process, ensuring timely and professional communication.
• Greet and escort onsite candidates as needed.

Requirements

• 2+ years of recruiting coordination, talent acquisition support, or HR operations experience, preferably in a high-volume environment.
• Hands-on experience with an Applicant Tracking System, including requisition management, candidate dispositioning, and reporting.
• Demonstrated ability to independently manage complex, multi-stakeholder interview scheduling.
• Strong organizational skills with the ability to manage competing priorities and deadlines with minimal oversight.
• Excellent written and verbal communication skills and a high standard of professionalism.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• High attention to detail, particularly with data entry and calendar management.
• Ability to handle confidential information with discretion.

Desired Skills

• Experience with Workable and/or LinkedIn Recruiter.
• Experience in government contracting (GovCon), cleared recruiting, or supporting candidates through security clearance processes.
• Experience sourcing candidates and conducting initial resume screens.
• Experience improving or documenting recruiting processes, templates, or workflows.
• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $55,000 - $65,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department [e-mail]