Talent Acquisition Coordinator

sanfranciscocampusforjewishliving; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Job summary

San Francisco Campus for Jewish Living (SFCJL) is seeking a Talent Acquisition Coordinator to support clinical and non-clinical hiring in a regulated healthcare setting. You will manage job postings, interview scheduling, and candidate communications, ensuring compliant processes and a positive candidate experience.

Responsible for onboarding through the first day, coordinating new-hire orientation, and handling internal job movements, transfers, and personnel actions in collaboration with HR

Qualifications

• Experience coordinating high-volume recruitment in healthcare or regulated environments.
• Ability to manage onboarding across multiple departments and timelines.
• Proficiency with applicant tracking systems (e.g., Greenhouse) and HR systems.

Responsibilities

• Coordinate high-volume clinical and non-clinical recruitment.
• Manage job requisitions, scheduling, and candidate communications.
• Oversee onboarding from offer through first day and new-hire orientation.
• Administer internal union job bidding, transfers, and personnel actions.
• Maintain compliant recruitment, credentialing, and onboarding records.

Skills

Recruiting coordination

Onboarding

Internal transfers

Compliance

Documentation

Union coordination

Tools

Greenhouse

HR systems

Job description

Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.

Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.

WHY WORK WITH US

• Mission-driven nonprofit organization
• Competitive compensation and comprehensive benefits
• Meaningful work that positively impacts the lives of older adults every day
• Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)
• Supportive, team-oriented environment
• Opportunities for professional growth and development
• Collaborative leadership focused on enhancing the employee experience

Position Overview

The Talent Acquisition Coordinator plays a critical role in supporting high-volume clinical and non-clinical hiring in a highly regulated healthcare environment. Reporting within the Human Resources function, this role is responsible for the day-to-day coordination and execution of recruitment, onboarding, internal job movements, and employee lifecycle documentation.

This position serves as a key operational partner to recruiters, HR Operations, Payroll, IT, department leaders and union representatives to ensure hiring and internal movement processes are accurate, timely, compliant, and consistently executed. The ideal candidate is highly organized, detail-oriented, service-focused, and thrives in a fast-paced healthcare setting.

What You’ll Do

Recruitment Coordination & Talent Acquisition

• Coordinate high-volume recruitment for clinical and non-clinical positions, including nursing, caregiving, and support services.
• Create, post, and maintain job requisitions in Greenhouse and approved job boards, ensuring compliance with established approval processes.
• Coordinate interviews, manage scheduling logistics, and facilitate communication among candidates, recruiters, hiring managers, and department leaders.
• Serve as a primary point of contact for candidates, providing timely communication and a positive candidate experience throughout the recruitment process.
• Monitor candidate activity and ensure timely progression through each stage of the hiring lifecycle.

Onboarding & New Hire Orientation

• Coordinate the onboarding process from offer acceptance through the employee’s first day, ensuring all required steps are completed accurately and on schedule.
• Coordinate biweekly New Hire Orientation sessions, including scheduling, preparation of materials, attendance tracking and follow-up activities.
• Collaborate with HR Operations, IT, Payroll, and hiring departments to coordinate system access, payroll setup, required documentation, and other onboarding activities.
• Monitor completion of pre-employment and onboarding requirements to support a smooth and compliant transition into employment.

Internal Job Bidding, Transfers & Personnel Administration

• Administer internal union job bidding processes, from posting through selection and offer acceptance, in accordance with applicable collective bargaining agreements.
• Coordinate internal transfers, promotions, department changes, and other employee status or position changes.
• Prepare, track, and follow up on Personnel Action Forms (PAFs), ensuring appropriate approvals and timely processing.
• Partner with Talent Acquisition, HR Operations, Payroll, and department leadership to ensure employee movements are accurately reflected in HR systems and personnel records.
• Maintain documentation supporting internal postings, selections, transfers, and other personnel actions.

Compliance, Credentialing & Documentation

• Support compliance with applicable federal, state, and local employment requirements, organizational policies, and collective bargaining agreements.
• Coordinate and track required background checks, license and certification verifications, health screenings, and other pre-employment clearances.
• Maintain complete, accurate, and audit-ready recruitment, credentialing, and onboarding records in accordance with applicable healthcare regulatory and documentation requirements, including CMS, CDPH, and Title 22 standards.
• Monitor outstanding requirements, communicate deficiencies, and coordinate timely resolution with the appropriate HR team members and department leaders.
• Protect confidential candidate and employee i