Talent Acquisition Coordinator

Velsera; Northern (KY); Hybrid; USD 54,000 - 75,000; Part time

Job summary

Velsera is seeking a proactive Talent Acquisition Coordinator to support US hiring efforts and provide an outstanding candidate and hiring manager experience. This is a 6-month temporary assignment with potential to transition into a permanent role.

Location: US or UK remote – must be willing to work US based hours. You will coordinate interviews across time zones, manage ATS data, and partner cross-functionally to improve recruitment processes.

Qualifications

• Minimum 2 years of professional recruitment coordination experience.
• Experience in recruitment administration and agency operations.
• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication; able to manage multiple priorities.
• Proficiency with Microsoft Office and recruitment systems/ATS.
• Ability to work across time zones with international teams.

Responsibilities

• Coordinate interviews across multiple time zones, including US and EMEA stakeholders.
• Maintain ATS candidate records and recruitment dashboards.
• Support offer generation, onboarding, and compliance processes.
• Provide day-to-day recruitment operations support to recruiters and managers.
• Build trusted relationships with hiring managers and stakeholders.

Skills

Recruitment coordination

Recruitment administration

Talent acquisition support

HR administration with recruitment

Microsoft Office

ATS platforms

Time zone coordination

Stakeholder management

Job description

Talent Acquisition Coordinator

Location:USor UKRemote- Must be willing to work US based hours.
Department:People Operations
Reports to:Head of Talent Acquisition

As we continue to grow across the US and EMEA, we are looking for a proactive and highly organized Talent Acquisition Coordinator to support our hiring efforts and help deliver an outstanding candidate and hiring manager experience.This is a 6-month temporary assignment with the expectation and opportunity for the successful candidate to transition into a permanent position, subject to performance and business requirements.

The Opportunity

This is an excellent opportunity for someone with2+ years of recruitment, recruitment administration, resourcing, or talent acquisition experiencewho is looking to build a long-term career in Talent Acquisition. Candidateslooking for a move into anin-houseopportunityare strongly encouraged to apply.

In this role, you willbe responsible forcoordinating recruitment activities, supporting hiring managers and candidates throughout the hiring process,maintainingrecruitment systems and data, and partnering cross-functionally to continuously improve recruitment processes, policies, and ways of working.

This role offers an excellent opportunity to develop into a Talent Acquisition Partner or Talent Acquisition Operations Specialist as the company continues to grow.

Key Responsibilities

Recruitment Coordination & Administration

• Coordinate interviews across multiple time zones, including US and EMEA stakeholders.

• Support employer branding initiatives includingcareerspages, LinkedIn job promotion, employee referralcampaignsand recruitment marketing activities.

• Manage candidate communications throughout the hiring process.

• Schedule interviews, feedback sessions, and hiring team meetings.

• Ensure a seamless and professional candidate experience from application through offer stage.

• Maintainaccuratecandidate records within the Applicant Tracking System (ATS).

• Support offer generation, onboarding activities, and recruitment-related compliance processes.

• Coordinate offer approvals, prepare offer documentation and partner with People Operations to ensure a smooth transition into onboarding.

• Track recruitment activity and ensure all hiring workflows are progressing efficiently.

• Produce regular recruitment dashboards,identifyhiringtrendsand highlight opportunities to improve recruitment efficiency and effectiveness.

• Support recruiters and hiring managers with day-to-day recruitment operations.

• Handle confidential candidate and employee information with professionalism and discretion.

• Build trusted relationships with hiring managers, providing guidance on recruitment processes,timelinesand best practices

Recruitment Operations & Process Improvement

• Partner with teams including HR, People Operations, Legal, Finance, IT, and Hiring Managers to support hiring initiatives and operational excellence.

• Ensure recruitment documentationcomplies withGDPR and applicable employment legislation across all hiringjurisdictions

• Own the integrity of recruitment data within the ATS, ensuring candidate records, requisitions and hiring workflowsremainaccurateand up to date

• Provide first-line support and guidance to hiring managers using the ATS

• Gather candidate and hiring manager feedback and recommend improvements to the recruitment experience

• Assistin the development, documentation, and maintenance of recruitment policies, procedures, and best practices.

• Support implementation of process improvements, system enhancements, and recruitment projects.

• Help ensure recruitment practices align with company policies and applicable employment legislation.

• Contribute to the continuous improvement of recruitment reporting, workflows, and operational efficiency.

Required Qualifications

• Minimum2 years of professional experiencein:

• Recruitment coordination

• Recruitment administration

• Talent acquisition support

• Recruitment agency operations

• HR administration with recruitment exposure

• Strongorganizationaland administrative skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Experience managing multiple priorities in a fast-paced environment.

• Proficiencywith Microsoft Office and recruitment systems/ATS platforms.

• Strong customer service mindset and ability to build relationships with candidates and stakeholders.

• Comfortable working across different time zones and with international teams.

• Exceptional attention to detail

• Highlyorganizedand able toprioritizecompeting deadlines

• Problem-solving mindset

• Continuous improvement mindset

• Adaptable and comfortable with change

• Strong stakeholder management skills

• High levelof integrity and confidentiality

Preferred Qualifications

• Recruitment agency experience with a desire to transition into an internal Talent Acquisition role.

• Experience supporting hiring in biotechnology, life sciences, healthcare, pharmaceutical, or technology environments.

• Familiarity with ATS platforms.

• Experience supporting recruitment process improvement or operational projects.

• Exposure to international hiring environments, particularly across the US and EMEA.

What Success Looks Like

• Recruitment processes run smoothly and efficiently.

• Candidates receivea consistentlypositive and professional experience.

• Interview scheduling and hiring coordination are executed accurately and on time.

• Recruitment data and ATS records aremaintainedto a high standard.

• Recruitment policies and processes are documented, scalable, and continuously improved.

• Hiring managers, HR, and business stakeholders view you as a trusted and dependable partner.

Ourcorevalues

People first.

We createcollaborativeandsupportiveenvironments byoperatingwithrespectandflexibilityto promotemental,emotionalandphysicalhealth.Wepracticeempathybytreatingothersthewaytheywantto be treated andassuming positive intent. Weare proud of our inclusivediverseteamandhumbleourselvesto learn about and build ourconnectionwith each other.

Patientfocused.

Weactwithswiftdeterminationwithoutsacrificingourexpectationsofquality.Wearedrivenby providing exceptional solutions for ourcustomersto positivelyimpactpatient lives. Considering what is at stake, wechallengeourselves to develop the best solution, not just the easy one.

Integrity.

We hold ourselvesaccountableand strive fortransparent communicationto buildtrustamongst ourselves andourcustomers.Wetakeownership ofourresultsas weknowwhatwedo matters and collectivelywewillchangethehealthcareindustry.Wearethoughtfulandintentionalwitheverycustomerinteractionunderstanding the overall impact on human health.

Curious

Weaskquestionsandactivelylisteninordertolearnandcontinuouslyimprove.Weembracechangeand the opportunities it presents to make each other better. We strive to be on thecutting edgeof science and technologyinnovationby encouragingcreativity.

Impactful.

Wetakeoursocialresponsibilitywiththeseriousnessitdeservesandholdourselvesto ahighstandard. We improve oursustainabilityby encouraging discussion andtaking actionas it relates to our natural,socialand economic resource footprint. Weare devoted to ourhumanitarianmission and look for new ways to make the world a better place.

VelseraisanEqualOpportunityEmployer:

Velseraisproudtobeanequalopportunityemployercommittedtoprovidingemployment opportunityregardless ofsex, race, creed, color, gender, religion,maritalstatus, domestic partner status, age, nationaloriginor ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information