Talent Acquisition Coordinator

Harlem Children's Zone; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Highly competitive base salaries

Paid time off

Employee referral bonus

Career advancement

No-cost health insurance

Life Insurance

Short-and long-term disability

Wellness discounts

Commuter benefits

Financial wellness perks

Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

Job summary

A renowned education and poverty-fighting organization in New York is seeking a Talent Acquisition Coordinator to enhance their recruitment operations. The role involves managing interview logistics, coordinating candidate communications, and ensuring a smooth hiring process. Applicants should have a knack for organization and strong attention to detail, along with experience in recruitment coordination. The position offers a hybrid work schedule and a competitive salary ranging from $50,000 to $60,000 per year, along with a comprehensive benefits package.

Qualifications

• 1-2 years of experience in recruitment coordination, HR operations, or administrative support.
• Experience using an applicant tracking system (ATS) is required; Workable experience is a plus.

Responsibilities

• Schedule all phone screens, panel interviews, demo lessons, and debriefs.
• Manage interview logistics including Zoom links and room bookings.
• Create and update requisitions in Workable for various positions.
• Send standardized application status updates to candidates.

Skills

Organizational skills

Attention to detail

Strong communication

Problem-solving

Adaptability

Education

Bachelor's degree preferred

Tools

Workable

Microsoft Office/SharePoint

Zoom

Job description

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an organized, proactive, and mission-aligned Talent Acquisition Coordinator to join the Talent Acquisition Team.

The Talent Acquisition Coordinator will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on‑the‑ground programming that builds up opportunities for children and families to thrive in school, work, and life.

The Talent Acquisition Coordinator plays a critical role in creating a seamless, high‑quality experience for both candidates and internal stakeholders. This role supports end‑to‑end recruiting operations across HCZ and Promise Academy by managing interview logistics, maintaining job postings in Workable, shepherding candidate communications, tracking hiring data, and executing key administrative processes that allow Recruiters and hiring managers to operate efficiently. The Coordinator ensures accuracy, consistency, and “white glove” communication at every step, helping HCZ maintain strong hiring operations and a positive employer brand.

Minimum Requirements

• Bachelor’s degree preferred; equivalent experience considered
• 1–2 years of experience in recruitment coordination, HR operations, or administrative support
• Experience using an applicant tracking system (ATS); Workable experience a plus

Who You Are

• Exceptionally organized with strong attention to detail and follow‑through
• Skilled at managing high‑volume scheduling, shifting priorities, and tight deadlines
• Strong communicator with a customer‑service mindset; able to deliver clear and timely updates to candidates and staff
• Comfortable navigating systems and tools (ATS, Zoom, Microsoft Office/SharePoint, calendars)
• Able to maintain confidentiality, professionalism, and discretion at all times
• A proactive problem solver who anticipates needs and prevents last‑minute issues
• Adaptable, mission‑driven, and committed to supporting a best‑in‑class recruitment process

What you'll do

Interview Scheduling & Candidate Logistics

• Schedule all phone screens, panel interviews, demo lessons, and debriefs for Promise Academy and HCZ roles
• Manage reschedules, Zoom links, room bookings, and distribution of interview materials
• Send confirmation and reminder emails to candidates and interviewers
• Track panelist availability and propose interview blocks for high‑volume roles
• Monitor completion of interview feedback in Workable within required timelines
• Send reminders to interviewers who have not submitted scorecards/hiring rubric

Requisition & Job Posting Operations

• Create and update requisitions in Workable for Promise Academy and HCZ positions
• Post and maintain roles across all recruitment platforms
• Ensure accuracy of job titles, salary ranges, EEO statements, and branding
• Close roles and clean up old or duplicate postings
• Maintain the job description and template library

Candidate Communications & Process Hygiene

• Send all standardized application status updates
• Provide Promise Academy and HCZ candidates with clear instructions for demo lessons/teaching samples & required forms or documents (transcripts, certifications, etc.)
• Pull and organize reference checks and background check materials (in partnership with HR)

Reporting, Tracking & Special Projects

• Pull monthly TA metrics for Promise Academy and HCZ
• Maintain pipeline trackers for high‑volume roles (teachers, after‑school, etc.)
• Support hiring events, including virtual info sessions, interview days, and career fairs
• Help build and maintain talent pools in Workable through tagging and status updates

Schedule

• Monday-Friday
• 3/2 Hybrid Schedule

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full‑time benefits include:

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short‑and long‑term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $50,000-$60,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone and Promise Academy Charter Schools will not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States. Harlem Children's Zone is an EOE.