Talent Acquisition Coordinator

Tradewind Aviation; Middlebury (CT); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Standby travel

Job summary

Tradewind Aviation is hiring a Talent Acquisition (TA) Coordinator to support the recruitment process from interview scheduling to onboarding. This role serves as a liaison among candidates, recruiters, and hiring managers, ensuring smooth workflow and a positive candidate experience.

The TA Coordinator maintains ATS records, coordinates background checks, prepares offers, and tracks progress to meet timelines. Strong organizational and communication skills are essential for success.

Qualifications

• Bachelor’s degree in HR, Business, or equivalent.
• 1–2 years HR experience or HR internship.
• Strong organizational, communication, and multitasking skills.
• Familiarity with ATS platforms and HR processes.
• Proficient in MS Office (Excel, Word, Outlook, Teams).
• Ability to manage complex calendars and schedules in a fast-paced environment.

Responsibilities

• Coordinate, schedule and confirm candidate interviews, including panels.
• Prepare and distribute candidate and interviewer materials.
• Initiate and track background checks and verifications.
• Coordinate offer letters and onboarding activities.
• Monitor recruitment milestones and drive progress.

Skills

Organizational skills

Communication

Multitasking

Education

Bachelor’s degree in HR/Business

High school diploma with experience

Tools

ATS platforms

Microsoft Office Suite

Job description

Description

Tradewind Aviation is a leading Part 135 commuter and on-demand private charter operator with operational bases at the Waterbury/Oxford, CT (OXC), Westchester, NY (HPN), Stuart, FL (SUA) and San Juan, PR (SJU) airports. Founded by aviation enthusiasts in 2001 on the premise that all flights deserve the highest quality aircraft, crew, and service, Tradewind provides personal air travel—both private and scheduled service—throughout North America and the Caribbean.

For more details visit www.flytradewind.com

ABOUT THE CANDIDATE / ROLE

The Talent Acquisition (TA) Coordinator supports Tradewind Aviation recruitment process by scheduling interviews, managing candidate communication, maintaining Applicant Tracking System records, and ensuring smooth hiring logistics. The successful candidate possesses strong organizational and communication skills, attention to details and following up on multiple priorities.

Overview

The TA Coordinator is an administrative support role within HR that ensures the hiring process runs efficiently. This position is a liaison among candidates, recruiters, and hiring managers, helping maintain workflow alignment and a positive candidate experience from interviewing through onboarding.

ESSENTIAL FUNCTIONS

Interview & Process Coordination

• Coordinate, schedule and confirm candidate interviews, including multi-participant panels, cross-functional interviews, and schedule changes; updating calendar invite with changes as soon as practical.
• Prepare, distribute, and maintain candidate and interviewer materials to support a seamless interview experience.
• Initiate and track background checks, employment verifications, and reference checks in accordance with company procedure, immediately escalating all non-standard results to Sr. Manager of Talent Acquisition.
• Coordinate offer letter preparation and review process, candidate communications, and pre-employment onboarding activities.
• Monitor recruitment workflow milestones to ensure candidates progress efficiently through the hiring process.
• Provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.

Candidate Management

• Review employment applications for completeness and alignment with minimum qualifications before routing candidates to recruiters for further evaluation.
• Serve as a primary point of contact for candidates throughout the recruitment process, providing timely communication and updates.
• Maintain a positive candidate experience by responding professionally to inquiries and facilitating recruitment-related communications.
• Assist with sourcing, screening, and candidate pipeline management as needed.

Administrative & ATS Support

• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
• Prepare and maintain weekly recruitment metrics and reporting, including updating and tracking Open-to-Hire data to support workforce planning and hiring activities.
• Update candidate statuses, interview outcomes, and hiring workflow stages to ensure data integrity and reporting accuracy in the HRIS.
• Support job requisition administration, including job description review, posting creation, and position updates.
• Ensure recruiting documentation is organized, complete, and compliant with company policies and recordkeeping requirements.

Sourcing & Employer Branding

• Assist with sourcing and attracting qualified candidates through job boards, social media platforms, employee referrals, professional networks, and other recruiting channels.
• Support talent pipeline development by identifying prospective candidates and maintaining candidate pools for current and future hiring needs.
• Coordinate and maintain job postings across internal and external recruitment platforms to ensure accuracy and consistency.
• Support organization’s branding through job postings, and promote the brand through recruitment marketing initiatives, social media engagement, career events, and candidate outreach activities.
• Create and distribute recruitment-related communications and employer branding.

Event & Communication Support

• Organize recruitment events such as job fairs and open days.
• Ensure clear communication between hiring teams and candidates.
• Other duties as assigned

Requirements

REQUIRED QUALIFICATIONS

• Bachelor’s degree in HR, Business, high school diploma acceptable with experience.
• One to two years of HR experience or an internship role in HR
• Strong organizational, communication, and multitasking skills.
• Familiarity with ATS platforms and basic HR processes.
• Proficient in Microsoft Office Suite, including Excel, Word, Outlook and Teams, and other recruiting technologies.
• Demonstrated ability to manage complex calendars, coordinate schedules, and handle logistical arrangements in a fast-paced environment.
• Strong communication and customer service skills, with the ability to professionally interact with candidates and provide positive experience throughout the hiring process.
• High attention to detail with a proven ability to maintain accurate data, records, and employment-related documentation.
• Strong problem-solving skills with the ability to adapt to changing priorities, manage multiple tasks, and respond effectively to unexpected challenges.
• Ability to build collaborative working relationships and effectively partner with recruiters, hiring managers, and cross-functional stakeholders to support talent acquisition objectives.

PHYSICAL REQUIREMENTS

• Ability to lift / push or pull, greater than or equal to 15 lbs.
• Ability to communicate effectively on the phone and in meetings (in person and virtual)
• Ability to operate a computer keyboard, mouse, and standard office equipment

WORKING CONDITIONS

• Prolonged periods of sitting at a desk, use of computers and office equipment
• Indoor office setting with standard lighting and temperature

Tradewind Aviation offers a competitive pay and benefits program for full-time team members:

• Comprehensive health and voluntary insurance plans
• Retirement plan with company match
• Paid time off
• Standby travel on select Tradewind Aviation scheduled flights
• Discounted standby travel benefits on numerous major and regional US and international airlines
• A rewarding career path with opportunities for growth and advancement throughout the organization

Pay

$24.50 - $30.00 per hour

Range determined by qualifications, education, and relevant experience