Talent Acquisition Coordinator

Gaylor Electric, Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Gaylor Electric, Inc. is seeking a Talent Acquisition Coordinator to support companywide recruiting, onboarding, and candidate experience in Indianapolis.

You will coordinate interviews, maintain ATS records, prepare offers, and serve as liaison from offer to first day. Travel up to 25% and bilingual English/Spanish preferred.

Gaylor Electric is an equal opportunity employer committed to safety and inclusion in construction.

Qualifications

• Bachelor’s degree in HR, Communications, Business or Construction Management preferred, but not required.
• 2+ years of administrative experience.
• Bilingual English/Spanish preferred.
• Valid Driver’s License required.

Responsibilities

• Provide administrative and operational support to the Talent Acquisition team across recruiting and onboarding.
• Review applications and support candidate workflow management in the ATS.
• Coordinate and schedule interviews between candidates, TA Partners, hiring managers, and leaders.
• Manage interview logistics and act as primary contact for scheduling inquiries.
• Maintain accurate, compliant candidate records in the ATS.
• Prepare, process, and distribute offer letters via the ATS.

Skills

Relationship building

Organizational skills

Communication skills

Education

Bachelor’s degree preferred

Job description

Scope of Work:

The Talent Acquisition Coordinator supports companywide talent acquisition efforts, ensuring a smooth and efficient coordination of various recruiting activities. This role plays an important part in fostering a positive candidate and new hire experience.

Responsibilities:

• Provide administrative and operational support to the Talent Acquisition team across the recruiting and onboarding lifecycle.
• Review incoming applications and support candidate workflow management within the Applicant Tracking System (ATS).
• Coordinate and schedule interviews between candidates, Talent Acquisition Partners, hiring managers, and business leaders.
• Manage interview logistics and serve as a primary point of contact for candidate scheduling and process-related inquiries.
• Maintain accurate, complete, and compliant candidate records, including interview notes, feedback, status changes, and other required documentation within the ATS.
• Prepare, process, and distribute offer letters and route offers for appropriate approval through the ATS.
• Serve as the primary point of communication for new employees from offer acceptance through their first day.
• Coordinate pre-employment and onboarding activities, including background checks, required documentation, new hire paperwork, and onboarding milestones.
• Serve as the Talent Acquisition team's onboarding liaison, ensuring a seamless transition from candidate to employee.
• Participate in regular workforce planning meetings with Talent Acquisition Partners and Talent Acquisition Leads to understand staffing needs, open requisitions, hiring priorities, and critical workforce demands.
• Manage the recruiting email inbox and ensure timely response or appropriate routing of inquiries.
• Communicate candidate and new hire status changes and updates to appropriate internal stakeholders.
• Support recruiting reports, audits, compliance activities, and HRIS/ATS administration.
• Conduct employee/new hire check-ins to support engagement and identify opportunities to improve the candidate and employee experience.
• Support Talent Acquisition initiatives focused on candidate experience, employee engagement, and recruiting process improvement.
• Source, screen, and interview candidates periodically based on business needs.
• Ensure recruiting and onboarding processes are completed accurately, efficiently, and within established service-level expectations.
• Travel up to 25% within assigned local markets.
• Perform additional duties as assigned in support of Talent Acquisition and department initiatives.

Minimum Requirements:

• Bachelor’s degree in Human Resources, Communications, Business or Construction Management preferred, but not required.
• 2+ years of administrative experience. Supporting high-volume recruiting in the construction trades is ideal but not required
• Bilingual English/Spanish Speaking preferred
• Valid Driver’s License required
• Strong relationship building and networking abilities.
• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.

Gaylor Electric, Inc. is an equal opportunity employer including disability and veterans.