Talent Acquisition Coordinator

UNKNOWN; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Gaylor Electric, Inc. is seeking a Talent Acquisition Coordinator to support companywide recruiting efforts and ensure a smooth candidate and new hire experience.

You will provide administrative support across recruiting and onboarding, manage ATS records, coordinate interviews, prepare offers, and drive process improvements. 2+ years of admin experience, a possible Bachelor’s, bilingual English/Spanish preferred, and a valid driver's license are required, with travel up to 25%.

Qualifications

• 2+ years of administrative experience in recruiting or similar role.
• Supporting high-volume recruiting and onboarding processes.
• Bilingual English/Spanish preferred.
• Valid Driver’s License required.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide administrative support across recruiting and onboarding lifecycles.
• Review applications and support candidate workflow in the ATS.
• Coordinate and schedule interviews with candidates, partners, and managers.
• Manage interview logistics and act as primary scheduling contact.
• Maintain accurate candidate records in the ATS.

Skills

Administrative coordination

Candidate screening

Communication

Bilingual (English/Spanish)

Relationship building

Education

Bachelor’s degree preferred

Tools

Applicant Tracking System (ATS)

Job description

Scope of Work: The Talent Acquisition Coordinator supports companywide talent acquisition efforts, ensuring a smooth and efficient coordination of various recruiting activities. This role plays an important part in fostering a positive candidate and new hire experience.

Responsibilities

• Provide administrative and operational support to the Talent Acquisition team across the recruiting and onboarding lifecycle.
• Review incoming applications and support candidate workflow management within the Applicant Tracking System (ATS).
• Coordinate and schedule interviews between candidates, Talent Acquisition Partners, hiring managers, and business leaders.
• Manage interview logistics and serve as a primary point of contact for candidate scheduling and process-related inquiries.
• Maintain accurate, complete, and compliant candidate records, including interview notes, feedback, status changes, and other required documentation within the ATS.
• Prepare, process, and distribute offer letters and route offers for appropriate approval through the ATS.
• Serve as the primary point of communication for new employees from offer acceptance through their first day.
• Coordinate pre-employment and onboarding activities, including background checks, required documentation, new hire paperwork, and onboarding milestones.
• Serve as the Talent Acquisition team's onboarding liaison, ensuring a seamless transition from candidate to employee.
• Participate in regular workforce planning meetings with Talent Acquisition Partners and Talent Acquisition Leads to understand staffing needs, open requisitions, hiring priorities, and critical workforce demands.
• Manage the recruiting email inbox and ensure timely response or appropriate routing of inquiries.
• Communicate candidate and new hire status changes and updates to appropriate internal stakeholders.
• Support recruiting reports, audits, compliance activities, and HRIS/ATS administration.
• Conduct employee/new hire check-ins to support engagement and identify opportunities to improve the candidate and employee experience.
• Support Talent Acquisition initiatives focused on candidate experience, employee engagement, and recruiting process improvement.
• Source, screen, and interview candidates periodically based on business needs.
• Ensure recruiting and onboarding processes are completed accurately, efficiently, and within established service-level expectations.
• Travel up to 25% within assigned local markets.
• Perform additional duties as assigned in support of Talent Acquisition and department initiatives.

Minimum Requirements

• Bachelor’s degree in Human Resources, Communications, Business or Construction Management preferred, but not required.
• 2+ years of administrative experience. Supporting high-volume recruiting in the construction trades is ideal but not required
• Bilingual English/Spanish Speaking preferred
• Valid Driver’s License required
• Strong relationship building and networking abilities.
• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.

Gaylor Electric, Inc. is an equal opportunity employer including disability and veterans.