Talent Acquisition Coordinator

Persona AI; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Persona AI is seeking a Talent Acquisition Coordinator to support our People Operations team in Houston. This onsite role will own interview scheduling, travel arrangements, and candidate experience from outreach to offer, while ensuring smooth operations across manufacturing, operations, and corporate hiring.

You will manage calendars, coordinate panel interviews, and partner with recruiters and hiring managers to scale our recruiting processes and maintain data accuracy in ATS.

Qualifications

• 3+ years in a coordinating, administrative, or customer-facing role.
• Experience booking and managing business travel.
• Strong organizational skills with ability to manage multiple moving parts.

Responsibilities

• Own interview scheduling end to end, including multi-panel onsite interviews.
• Book and manage candidate travel (flights, hotels, ground transport) and act as point of contact during the trip.
• Serve as primary contact from first outreach through offer and host candidates onsite.
• Support high-volume manufacturing hiring by managing candidate flow and events.
• Handle onsite interview logistics (conference rooms, coverage, scheduling changes).
• Maintain accurate data in ATS for reporting, compliance, and process consistency.

Skills

Organizational skills

Travel coordination

Communication

Calendar management

Problem solving

Tools

Ashby

Rippling

Greenhouse

Google Workspace

Outlook scheduling

Job description

Job Title: Talent Acquisition Coordinator

Department: People Operations

Employment Type: Full Time

FLSA: Non-Exempt

Location: Houston, TX – Onsite

Who We Are

Persona AI is developing and commercializing rugged, multi-purpose humanoid robots that perform real work. Persona AI's founding team has a decades-long history in humanoid robotics, bionics, and product development delivering robust hardware that has touched the stars, worked miles below the surface of the ocean, and even roamed Disney Parks. Our mission is focused squarely on shipping beautiful, reliable products at massive scale, while building a customer-focused team to achieve these aims.

Why Join Persona?

• We offer competitive compensation, a performance-based bonus, 99% employer covered medical benefits, early-stage equity, competitive PTO, and a company-wide paid winter break consisting of seven consecutive days off between Christmas Eve and New Year's Day.
• You’ll shape technology that's redefining the possibilities of robotics and human interaction.
• Work alongside passionate teammates who value creativity and continuous learning.
• You’ll own the systems that keep our hiring running, with the tools and trust to build them your way.

About The Role

We're looking for a highly organized Talent Acquisition Coordinator to support our People team and keep hiring moving across manufacturing, operations, and corporate as we scale humanoid robot production in Houston. You'll be the central point of contact between candidates, recruiters, and hiring teams, and the person who makes a complex process feel effortless from the outside.

We fly in candidates from across the country every week, and you'll own that experience end to end, from the moment their flight is booked to the moment they walk onto our floor.

This position is fully onsite at our Houston corporate office, five days a week, right where the robots get built.

What You Will Be Doing

• Own interview scheduling end to end including multi-panel on sites, shift-based interviews, and last-minute changes.
• Book and manage all candidate travel, including flights, hotels, and ground transportation, and serve as their point of contact throughout the trip, including when flights get delayed or plans change at the last minute.
• Serve as the primary point of contact for candidates from first outreach through offer, and host them onsite in a way that reflects well on Persona AI.
• Support high-volume and hourly manufacturing hiring by managing candidate flow, coordinating batch interviews and hiring events, and keeping pipelines moving.
• Handle onsite interview logistics, including conference room booking, interviewer coverage, and day-of scheduling changes.
• Maintain accurate, current data in our ATS so that reporting, compliance, and process consistency hold up as we grow.
• Partner with recruiters and hiring managers on panel coverage, debrief scheduling, and offer logistics.
• Build the templates, workflows, and documentation that let recruiting scale, and flag bottlenecks like stalled candidates or slow-moving searches before they cost us a hire.
• Support new hire onboarding logistics in partnership with People Operations.

What We Are Looking For

• 3+ years of experience in a coordinating, administrative, or customer-facing role. Prior experience in a recruiting or HR environment is highly preferred.
• Exceptional organization and follow-through, with the ability to hold many moving pieces at once and let nothing drop.
• Experience booking and managing business travel, and the composure to solve problems in real time when an itinerary falls apart.
• Clear, warm written and verbal communication with candidates, hiring managers, and cross-functional teams.
• Comfort managing calendars across multiple stakeholders, time zones, and production shift schedules, with sound judgment about when to solve something yourself and when to elevate.
• A proactive, service-minded approach and genuine care for the experience of everyone who moves through our process.
• Comfortable working with ambiguity where processes are still being built, and eager to help build them.
• Discretion and experience handling confidential and sensitive information.

Bonus Skills

• Experience supporting high-volume, hourly, or manufacturing hiring.
• Familiarity with ATS platforms such as Ashby, Rippling, Greenhouse, or similar, and with Google Workspace or Outlook scheduling tools.
• Experience with corporate travel or expense platforms such as Ramp or similar systems.
• Experience coordinating interviews in a manufacturing, robotics, industrial, aerospace, or other production environment.
• Interest in robotics, AI, or advanced manufacturing, and existing ties to the Houston talent community.

Persona AI is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.