Talent Acquisition Coordinator

Charlotte-Animal-Referral-; Charlotte (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

Charlotte Animal Referral and Emergency (CARE) in Charlotte, NC is seeking a Recruiter to support 24/7 emergency and specialty care with a focus on high-volume staffing needs. You will partner with hiring managers, draft postings, source candidates, and coordinate interviews across departments.

The role handles offers, pre-employment checks, onboarding, and compliance, while maintaining recruitment metrics and a strong candidate experience. HTH support and effective communication are essential.

Qualifications

• 2 years of recruiting or HR experience, ideally in healthcare or veterinary settings
• Experience with high-volume recruiting and coordinating interviews
• Knowledge of federal and state employment laws
• Strong communication, interpersonal, and customer service skills
• Excellent organization and attention to detail; ability to multitask

Responsibilities

• Partner with hiring managers to understand staffing needs and shift coverage
• Draft and post job descriptions on ATS, job boards, and social media
• Source candidates through boards, networks, referrals, and outreach
• Screen applications and conduct initial phone screens
• Maintain active pipeline for high-volume and hard-to-fill roles
• Schedule interviews and coordinating travel as needed
• Prepare offer letters and manage pre-employment requirements
• Ensure compliance with employment laws and complete I-9s
• Coordinate new hire paperwork and onboarding readiness
• Track recruiting metrics and report findings
• Represent CARE at career events and build relationships with organizations

Skills

Recruiting

Talent acquisition

Interviews coordination

Employee relations

Communication skills

Organization

HRIS

Applicant Tracking System (ATS)

Microsoft Office

Education

Associate's or Bachelor's degree in HR or related field

Tools

HRIS

Applicant Tracking System (ATS)

Microsoft Office

Job description

• Location 3726 Latrobe Drive,Charlotte, NC, 28211,United States
• Employee Type Non Exempt FT
• Required Degree High school

Description

Charlotte Animal Referral and Emergency (CARE) is a state-of-the-art veterinary hospital in Charlotte, NC, providing 24/7 emergency and specialty care. Our board-certified specialists offer expertise in cardiology, internal medicine, neurology, ophthalmology, oncology, surgery, and more. We aim to provide outstanding specialty and emergency medicine, as well as advanced diagnostic services, to our animal patients with compassion and expertise.

QUALIFICATIONS

Ø 2 years of experience in recruiting, talent acquisition, or HR, preferably in a healthcare or veterinary setting

Ø Experience with high-volume recruiting and coordinating interviews across multiple schedules

Ø Knowledge of federal and state employment laws related to hiring

Ø Strong communication, interpersonal, and customer service skills

Ø Strong organizational skills with exceptional attention to detail

Ø Ability to manage multiple priorities in a fast-paced environment

Ø Ability to handle sensitive and confidential information with discretion and professionalism

Ø Proficiency in Microsoft Office, HRIS, and applicant tracking systems

EDUCATION AND EXPERIENCE

Ø Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred

Ø Equivalent combination of education and recruiting experience will be considered

PHYSICAL REQUIREMENTS

Ø Prolonged periods of sitting at a desk and working on a computer

Ø Must be able to lift up to 15 pounds at times

Ø Occasional travel to job fairs, career events, and recruiting activities

Summary

PRIMARY RESPONSIBILITIES

Recruitment & Sourcing

Ø Partner with hiring managers to understand staffing needs, position requirements, and shift coverage for open roles

Ø Draft, update, and post job descriptions and job advertisements on the applicant tracking system, job boards, and social media

Ø Source candidates through job boards, professional networks, employee referrals, and targeted outreach to experienced veterinary professionals and support staff

Ø Screen applications and resumes for minimum qualifications and conduct initial phone screens

Ø Maintain an active pipeline of qualified candidates for high-volume and hard-to-fill roles, including experienced credentialed veterinary technicians and DVMs

Interview Coordination & Candidate Experience

Ø Schedule interviews and working interviews across departments and shifts

Ø Serve as the primary point of contact for candidates, providing timely updates and professional communication throughout the hiring process

Ø Prepare interview materials and collect interviewer feedback from hiring teams

Ø Coordinate candidate travel and visit logistics as needed

Offers & Pre-Employment Compliance

Ø Prepare offer letters in partnership with the HRBP and hiring managers

Ø Initiate and track pre-employment requirements, including:

o Background checks and investigation requests

o Pre-employment drug screenings through the Verified First system

o Verification of professional licenses and certifications

Ø Complete Form I-9s, verify documentation, and maintain compliant I-9 records

Ø Ensure hiring practices comply with federal, state, and local employment laws, including EEO requirements

Ø Coordinate new hire paperwork and set up new employees in the HRIS and payroll systems

Ø Schedule and support new hire orientation and coordinate first-day readiness with department leaders

Ø Create employee ID badges and coordinate facility access for new hires

Ø Coordinate CARE apparel and branded item ordering for new hires

Ø Create and maintain new hire personnel files

Ø Maintain accurate candidate and requisition records in the applicant tracking system

Ø Track and report recruiting metrics such as open requisitions, time-to-fill, source of hire, and offer acceptance rates

Ø Recommend improvements to recruiting processes based on data and hiring manager feedback

Ø Represent CARE at job fairs, career events, and professional association events aligned with current hiring needs

Ø Build relationships with professional organizations and industry contacts to strengthen the pipeline of experienced candidates

Ø Support employee referral programs and recruitment marketing initiatives

Employee Retention & Engagement

Ø Coordinate staff appreciation and recognition activities with the HRBP and department leaders, including employees across all shifts

Ø Schedule and, after training, conduct stay interviews using an HRBP-approved process to understand what helps employees stay and identify retention concerns

Ø Summarize stay interview themes for the HRBP, handle employee feedback confidentially, and track follow-up actions with department leaders

Additional Duties

Ø Support process improvement projects that streamline the hiring and onboarding experience

Ø Assist with HR audits and compliance reviews

Ø Provide general administrative support to the HRBP and HR team