Talent Acquisition Assistant

Capitol Imaging Services; Houston (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Capitol Imaging Services in Houston, TX seeks a Talent Acquisition Assistant to provide essential administrative support to its HR team throughout recruitment and onboarding. You will coordinate pre-employment activities, maintain records, and assist managers across regions to ensure a smooth candidate experience.

A key part of the role is maintaining clinical technologist certifications, ensuring they stay current and compliant with company and regulatory standards, requiring strong

Qualifications

• Experience supporting recruitment and onboarding activities.
• Attention to detail and strong organizational skills.
• Ability to manage multiple priorities in a healthcare environment.

Responsibilities

• Coordinate pre-employment logistics from offer to onboarding.
• Prepare onboarding documents and employment paperwork.
• Serve as a point of contact for new hires on documentation.
• Maintain accurate employment records in accordance with policies.
• Coordinate and monitor pre-employment screenings and background checks.

Skills

Recruitment coordination

Onboarding processes

Documentation & record-keeping

Compliance monitoring

Communication with hiring managers

Job description

• Company Description Capitol Imaging Services (CIS) is dedicated to being the screening and diagnostic testing provider of choice for individuals and medical providers in the communities it serves. The organization focuses on delivering a warm welcome, a pleasant experience, and a sincere thank you to every person visiting its facilities. CIS emphasizes respect, simple pre-registration, minimal wait times, and prompt delivery of test results to physicians to support timely care. Its clinics are designed to be calm, quiet, and easy to access, helping reduce anxiety around imaging exams such as MRI, CT, and ultrasound. CIS team members understand patient needs firsthand, as they and their families are also patients in the facilities.

Position Summary

The Talent Acquisition Assistant provides critical administrative support to the Human Resources department throughout the recruitment and onboarding process. This role is responsible for ensuring a seamless candidate experience by coordinating pre-employment activities, maintaining accurate employee records, managing compliance requirements, and supporting hiring managers across multiple regions.

A key responsibility of this position is maintaining all professional certifications for clinical technologists, ensuring certifications remain current and compliant with company and regulatory requirements. Success in this role requires exceptional organizational skills, outstanding attention to detail, excellent communication abilities, and the ability to manage multiple priorities in a fast-paced healthcare imaging environment.

Essential Duties and Responsibilities

Recruitment & Onboarding

• Assist the Talent Manager in coordinating pre-employment logistics of new hires from offer acceptance through onboarding.
• Prepare onboarding documents and necessary employment documents.
• Serve as a point of contact for new hires regarding required documentation and onboarding questions.
• Ensure all employment records are complete, accurate, and maintained in accordance with company policies.

Pre-Employment Compliance

• Coordinate and monitor pre-employment drug screenings.
• Initiate and track background checks.
• Verify completion of all pre-employment requirements prior to employee start dates.
• Follow up with candidates to ensure timely completion of hiring requirements.
• Communicate with the Hiring Managers where candidates are during the onboarding process.