Table Scribe: Emergency Exercise Note-Taker (On-site)

Applied Training Solutions; Hampton (VA); On-site; USD 34,440 - 55,104; Part time

Job summary

Applied Training Solutions, LLC is seeking an experienced Table Scribe to accurately document participant discussions, decisions, actions, and issues during Virginia-based seminars, workshops, and tabletop exercises in alignment with HSEEP. You will support evaluators and after-action reporting by capturing objective notes tied to exercise objectives and core capabilities.

The role requires strong note-taking, organizational skills, and the ability to work in a fast-paced, discussion-driven

Qualifications

• Experience participating in emergency management exercises or operational environments.
• Strong note‑taking, documentation, and organizational skills.
• Ability to actively listen and accurately capture complex discussions.
• Strong written communication skills.
• Ability to work effectively in a fast‑paced, discussion‑based exercise environment.
• Familiarity with Homeland Security Exercise and Evaluation Program (HSEEP).
• U.S. citizenship required

Responsibilities

• Serve as a Table Scribe for seminars, workshops, and tabletop exercises conducted in accordance with HSEEP doctrine.
• Accurately document participant discussions, decisions, actions, and identified issues at assigned tables or functional groups.
• Capture discussion content aligned to exercise objectives, core capabilities, and scenario play.
• Record notable strengths, gaps, challenges, and discussion themes for evaluator use.
• Coordinate closely with Table Facilitators to ensure key discussion points and decisions are captured.
• Maintain situational awareness of scenario flow and discussion progression.
• Provide clear, organized notes to support Evaluators and after‑action reporting efforts.
• Participate in hot washes and after‑action discussions as required.
• Maintain accurate logs, notes, and records to support After‑Action Reports (AARs) and Improvement Plans (IPs).
• Ensure documentation is objective, factual, and free of personal opinion.
• Maintain professionalism, discretion, and confidentiality throughout the exercise process

Skills

Note-taking

Documentation

Organizational skills

Active listening

Written communication

HSEEP familiarity

Job description

Applied Training Solutions, LLC is seeking an experienced Table Scribe to accurately document participant discussions, decisions, actions, and issues during Virginia-based seminars, workshops, and tabletop exercises in alignment with HSEEP. You will support evaluators and after-action reporting by capturing objective notes tied to exercise objectives and core capabilities.

The role requires strong note-taking, organizational skills, and the ability to work in a fast-paced, discussion-driven