TABC Revenue Accountant I (Austin)

TSABAA; Austin (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

TSABAA, located in Austin, TX, is seeking an entry-level accounting support professional to assist in recording, classifying, maintaining, and verifying financial records under close supervision. You will handle general journal entries, cash handling, and voucher processing while ensuring compliance with policies and regulations.

The role involves data entry into CAPPS and USAS, reconciling discrepancies, and supporting invoice processing to ensure timely payments.

Qualifications

• Graduation from an accredited four-year college or university with major coursework in accounting or related field.
• Experience substitutions include an associate’s degree in accounting and two years of work experience.
• Experience with CAPPS and USAS and proficient with Microsoft Excel.

Responsibilities

• Prepare and maintain financial statements, reports, schedules, and exhibits; process general journal entries and vouchers.
• Audit accounting and financial documents for accuracy and adherence to policies and laws.
• Record cash receipts and maintain cash control records.
• Enter expenditures, revenue, and general ledger data into CAPPS and USAS.
• Assist with invoice processing to ensure timely payments.

Skills

PC literacy

Microsoft Word

Excel

Communication skills

Numerical accuracy

Education

Bachelor's degree in accounting or related field

Tools

CAPPS

USAS

Excel

Job description

Performs entry-level and technical accounting support work. Work involves performing detailed assignments in
recording, classifying, maintaining, examining, and verifying financial records, documents, or reports. Works
under close supervision with minimal latitude for the use of initiative and independent judgment.

Essential Job Functions:

40% Prepares and maintains financial statements, reports, schedules, and exhibits; processes general
journal entries; and processes payment, cash, purchase, travel, and related vouchers.

• Processes cash adjustments, revenue refunds, and handles non-sufficient funds returned Automated Clearing House (ACH) transactions in Alcohol Industry Management System (AIMS) and Versa Regulation (VR) and tracks using excel spreadsheets.


• Audits accounting and financial documents to ensure accuracy and adherence to departmental
  policies, procedures, as well as state and federal statutes.


• Receives cash, prepares deposit slips, and maintains cash control records.


• Researches and reconciles discrepancies in accounts, bank statements, or appropriation balances and reports findings.


• May perform financial calculations such as amounts due, interest charges, and outstanding balances.

40% Conducts data entries for various expenditures, revenue, general ledger, and encumbrance vouchers
into CAPPS and USAS.

• Records financial transactions accurately and ensures compliance with policies.


• May assist with the tracking and processing of invoices to ensure payments are made timely.


• Coordinates with team lead and supervisor in classifying, coding, posting, and balancing financial accounting documents/records.


• Files and maintains accounts payable and purchase order documentation.

10% Uploads electronic documents and reviews quality of electronic documents and uploads to imaging
system.

• Files and maintains accounts payable and purchase order documentation.

5% Assists with reconciling discrepancies of invoices and purchases and reports findings.

• May assist with auditing and approving field receiving reports, invoices, and similar records.

5% Performs related work as assigned.

MQs, KSA, License/Certifications:

Minimum Qualifications:

Education: Graduation from an accredited four-year college or university with major coursework in accounting, auditing, financial, operations banking, budget or a related field is generally preferred.

Applicable Substitutions:
Experience and education may be substituted for one another. An associate’s degree in accounting, auditing, financial, operations banking, budget or a related field, can substitute for two (2) years’ full-time work experience.

Preferred Qualifications:

• Prefer experience in state government accounting.


• Prefer Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform Statewide Accounting System (USAS) experience.

Knowledge

• Knowledge of generally accepted accounting principles and procedures affecting the maintenance of
  accounting records and automated accounting systems including CAPPS and USAS.


• Knowledge of related software including Microsoft Word and Excel.

Skills

• Skill in the use of a personal computer and related office equipment.

Abilities

• Ability to interpret and apply accounting theory; to interpret laws and regulations; to work accurately
  with numerical detail, to analyze, consolidate, and interpret accounting data; and to communicate
  effectively.


• Ability to review work for accuracy, to accurately perform detailed numerical work, to make
  arithmetical computations, and to prepare financial and accounting records.


• Ability to multi-task and meet deadlines.


• Ability to communicate effectively.


• Ability to maintain working relationships with personnel of other divisions, agencies, and the public.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Possess a valid Texas driver’s license, if applicable


• Additional certifications may be required to be registered, certified, or licensed in a specialty area.


• Additional certifications may be required to be registered, certified, or licensed in a specialty area.

Physical Requirements/Supplemental Information:
Travel Requirement: 5%

Physical Requirements: This position functions in a standard office environment. Must be able to move around the office to access filing cabinets, office equipment and move up to 20 pounds. Must be able to communicate and exchange information via phone, computer, in person and via electronic media. Must be able to perform repetitive use of a keyboard at a workstation. Must be able to work with overlapping deadlines.

This position is expected to work in the office but may be eligible for situational or hybrid telework schedule upon completion of an initial probationary period. For teleworking, must have a secure, dedicated workspace with internet service, ability to maintain a reliable consistent work schedule and be available for meetings and group collaboration via Microsoft Teams or other platforms/applications during regular business hours.

Military Information:

MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE: Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions The Texas Alcoholic Beverage Commission adheres to the Military Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code. Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment.

Supplemental Information:

The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC’s and/or an employee’s contribution to the Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge. More than one position may be filled from this posting. Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered. The Immigration Reform and Control Act of 1986 require all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization; For more information, see: https://www.e-verify.gov/about-e-verify/what-is-e-verify