TABC Accountant III

TSABAA; Austin (TX); Hybrid; USD 47,000 - 64,000; Full time

Job summary

TSABAA in Austin is seeking an Accountant III (Accounts Payable/Travel Coordinator) to manage travel accounts payable, lodging and airfare reservations, and travel reimbursements in CAPPS Financials for agency personnel.

You will classify and post financial documents in CAPPS and USAS, audit records for accuracy, and maintain expenditure and budget controls. A four-year accounting/finance degree and two years of state accounting experience are required.

Qualifications

• Graduation from an accredited four-year college or university with major coursework in accounting, finance, or related field.
• Two (2) years of full-time state work experience in accounting or financial operations.
• Experience and education may be substituted for one another.

Responsibilities

• Serves as Travel Coordinator for the agency, managing travel accounts payable and reimbursements.
• Processes travel arrangements including lodging, airfare, and rental cars for agency personnel.
• Performs CAPPS Financials and USAS postings, audits, and reconciliations for accuracy and compliance.
• Maintains expenditure, funds, and budget records and prepares supporting documents.

Job description

Accountant III (Accounts Payable/Travel Coordinator) (202600033 Austin)

MONTHLY$5,000.00

JOB TYPEClassified Regular Full Time

DivisionBusiness Services Division

Performs complex (Journey-level) accounting work. Work involves preparing financial statements, records, documents, and reports; assists with establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and assists with the development and review of procedures, policies, rules, and regulations. Specializes in State of Texas Accounts Payable processes and guidelines. Trains staff and provides guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions:

40% Serves as Travel Coordinator for the agency.

• Manages the processing of agency central billing travel accounts payable obligations, special processing, and accounting adjustments.
• Coordinates and oversees all lodging and airfare reservations for agency personnel and oversees all rental car reservations for Headquarters personnel.
• Monitors, prepares, researches, and analyzes accounting travel transactions to ensure compliance with Comptroller Travel guidelines and monitors and makes necessary corrections and/or reconciliation adjustments for payment processing.
• Performs daily review and processing of travel reimbursements in CAPPS Financials system for approval.

20% Classifies, codes, posts, and balances financial and accounting documents and records in CAPPS Financials and USAS.

• Prepares financial statements, reports, schedules, and exhibits; prepares and audits general journal entries; and prepares and audits payment, cash, purchase, travel, and related vouchers.
• Checks accounting operations in progress, and reviews and audits completed financial records for accuracy and conformance with legal and departmental procedures and regulations and makes correcting entries as needed.

20% Maintains adequate records of expenditures, funds, appropriations, and expenses.

• Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes.
• Maintains and determines the accuracy and reliability of agency accounting records, such as expenditure, fund, appropriation, and expense records; and ensures that agency assets are accounted properly.
• Maintains systems and controls necessary to provide accurate accounts of expenditures and budget balances for agency programs.

15% Assists in planning procedures and regulations to control the disbursement of allocated funds and in preparing letters of instruction, manual revisions, and related forms as necessary.

• May assist in planning accounting and administrative support work procedures.
• May instruct staff on the maintenance of accounting records on expenditures and the posting of adjustments.
• May provide guidance to others.

5% Performs other duties as assigned.

MQs, KSA, License/Certifications:

Minimum Qualifications:

Education: Graduation from an accredited four-year college or university with major coursework in accounting, finance, or related field.

Experience: Two (2) years of full-time state work experience in accounting or financial operations experience.

Applicable Substitutions: Experience and education may be substituted for one another.

OR

• Graduation from a standard senior high school or equivalent; and
• Six (6) years of full-time state work experience in accounting or financial operations experience.

Knowledge:

• Knowledge of governmental accounting; budget control methods, policies, and procedures; and laws and regulations pertaining to financial operations.

Skills:

• Skill in the use of office equipment and computer software to include calculators, USAS, TINS, CAPPS, Word, and Excel.

Abilities:

• Ability to interpret and apply accounting theory to transactions, to work accurately with numerical detail, and to analyze, consolidate, and interpret accounting data.
• Ability to analyze, recommend, and test improvements, adaptations, or revisions to the accounting system and accompanying procedures.
• Ability to work accurately with attention to detail and be able to meet strict deadlines.
• Ability to plan, coordinate and prioritize workflow to accommodate monthly reporting and additional timelines.
• Ability to communicate effectively orally and in writing and to provide guidance to others.
• Ability to maintain professional working relationships with agency personnel and the public.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Possess a valid Texas driver's license, if applicable
• Additional certifications may be required to be registered, certified, or licensed in a specialty area.

Physical Requirements/Supplemental Information:

Travel Requirement %:

5%

Physical Requirements:

This position functions in a standard office environment. Must be able to move around the office to access filing cabinets, office equipment and move up to 20 pounds. Must be able to communicate and exchange information via phone, computer, in person and via electronic media. Must be able to perform repetitive use of a keyboard at a workstation. Must be able to work with overlapping deadlines.

This position is expected to work in the office but may be eligible for situational or hybrid telework schedule upon completion of an initial probationary period. For teleworking, must have a secure, dedicated workspace with internet service, ability to maintain a reliable consistent work schedule and be available for meetings and group collaboration via Microsoft Teams or other platforms/applications during regular business hours.

Military Information:

MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE: Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions The Texas Alcoholic Beverage Commission adheres to the Military Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code. Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment.

Supplemental Information:

The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC's and/or an employee's contribution to the Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge. More than one position may be filled from this posting. Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered. The Immigration Reform and Control Act of 1986 require all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: https://www.e-verify.gov/about-e-verify/what-is-e-verify