SYSTEMS PROJECT ADMINISTRATOR-SES - 48003450

State of Florida; Tallahassee (FL); On-site; USD 51,000 - 74,000; Full time

Benefits offered by this job

State Group Insurance coverage options

Nine paid holidays

Personal holiday each year

Retirement plan options with employer

Annual and Sick Leave Benefits

Tuition Fee Waivers

Job summary

State of Florida in Tallahassee seeks a Systems Project Administrator SES to lead enterprise DOE projects and guide a team of Project Managers & Business Analysts. You will ensure delivery within scope, budget, and schedule while aligning with departmental priorities.

You will work in the PMO, supporting governance, policies, and continuous improvement, communicating complex information clearly to stakeholders and executives.

Qualifications

• 3-5+ years of professional experience in project management leading enterprise projects.
• Knowledge of 60GG-1 F.A.C., budgeting, and project planning.
• Strong leadership, delegation, conflict resolution, and communication skills.
• Experience using MS Project and PPM Pro for project tracking.
• Foundational understanding of IT systems and project delivery frameworks.

Responsibilities

• Lead enterprise-level DOE projects with structure, direction, and scope.
• Ensure compliance with Florida Administrative Code Rule 60GG-1.
• Coordinate meetings, produce timely project documentation.
• Develop and improve project management policies and processes.
• Provide technical oversight and governance to teams.
• Supervise project managers and business analysts.
• Use PM tools to track progress and maintain compliance.
• Collaborate with stakeholders to align requirements and timelines.

Skills

Project management

Leadership

Communication

Budgeting

Stakeholder management

Education

Bachelor's degree in Business, IT, or related field

Master’s degree or advanced certification in Project Management

PMP or other project management certification

SB 1310 substitution of work experience for education

Tools

MS Project

PPM Pro

Excel

Job description

SYSTEMS PROJECT ADMINISTRATOR-SES - 48003450

Requisition No:887294

Agency: Department of Education

Working Title: SYSTEMS PROJECT ADMINISTRATOR-SES - 48003450

Bureau of Technology, Planning & Management

Location: Turlington Building, 325 West Gaines Street, Tallahassee, FL 32399

Position Title: System Project Administrator SES

Salary Range: $50,584.67 - $74,000.04

SALARY IS BASED ON CANDIDATE’S EXPERIENCE AND QUALIFICATIONS

"Employment is contingent upon successful completion of a level 2 background screening pursuant to Chapter 435, Florida Statutes."

JOB DESCRIPTION:

This position serves as a project management leader responsible for managing Enterprise DOE projects and providing guidance and oversight to a team of Project Managers and Business Analysts. The role ensures projects are delivered within established scope, budget, and timelines while aligning with departmental priorities and organizational goals.

This position is embedded within the Project Management Office (PMO) and supports project governance, policies, activities, and continuous improvement initiatives across the Department. Strong written and verbal communication skills are essential for effectively coordinating project teams, translating complex technical and program information into clear, actionable insights for stakeholders and executive leadership.

The individual in this role must be able to work productively under tight timeframes, balance multiple competing priorities, and maintain goal-directed performance, sometimes under high-pressure conditions.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Lead enterprise-level DOE projects by providing structure, direction, and management within established scope, budget, and schedule.
• Ensure compliance with Florida Administrative Code Rule 60GG-1, aligning project management practices with state standards, governance requirements, and regulatory expectations.
• Plan, coordinate and facilitate productive meetings with project teams, stakeholders, and leadership, ensuring project visibility and alignment on scope, schedule, and risks; produce timely and accurate meeting documentation.
• Collaborate with the Project Management Team to develop and improve policies, procedures, and processes for project initiation, planning, execution, monitoring, and evaluation.
• Share lessons learned and best practices to support continuous improvement across projects and organization.
• Provide timely technical oversight and guidance to ensure adherence to governance standards and best practices.
• Communicate critical information effectively and timely across all affected areas of the Department.
• Supervise and support project management team members, ensuring strategic alignment of all projects with organizational goals, priorities, and initiatives.
• Oversee and ensure effective use of project management tools (e.g., MS Project, Excel, PPM Pro) by team members to track project progress and maintain compliance with Department and 60GG-1, F.A.C. requirements.
• Serve as a liaison with business offices, stakeholders, and vendors to align requirements, manage expectations, and keep projects on track.
• Promote a culture of collaboration, knowledge sharing, and continuous improvement within the team.
• Perform all duties in a courteous, prompt, and professional manner.
• Maintain regular attendance and perform other duties as assigned.

MINIMUM QUALIFICATIONS:

Required Licensure/Registration/Certification/Experience or Education:

• 3-5+ years of professional experience in project management, including experience leading projects and providing technical oversight.
• Knowledge of project management principles, 60GG-1 F.A.C., budgeting, and project planning.
• Strong leadership, delegation, conflict resolution, and communication skills.
• Experience managing multiple projects, meeting deadlines, and using project management tools (e.g., MS Project, PPM Pro).
• Foundational understanding of IT systems, software development concepts, and project delivery frameworks to support effective decision making and project reporting.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Bachelor’s degree or higher in Business, Public Administration, Project Management, Education, or a related field.
• Master’s degree or advanced certification in Project Management, Business, Public Administration, or Education.
• PMP or other professional project management certification.
• Experience leading and mentoring teams of Project Managers and Business Analysts.
• Proven success managing large-scale public-sector or education projects.
• Experience implementing enterprise-level project management processes, tools, and best practices.
• Experience managing IT or technology-related projects is preferred.

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A master’s degree from an accredited college or University in Project management, Business Administration, or Public Administration can substitute for up to 6 years of direct experience.

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT:

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida’s education system for students of all backgrounds and abilities. Our site reflects the cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all student within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers – encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

• Higher Student Achievement
• Seamless Articulation and Maximum Access
• Skilled Workforce and Economic Development

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+
• Nine paid holidays and a Personal Holiday each year
• Student Loan Forgiveness Program (Eligibility required)
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Retirement plan options, including employer contributions ( www.myfrs.com )
• Annual and Sick Leave Benefits
• Flexible Spending Accounts
• Maternity and Parental Leave Benefits
• Highly skilled, professional environment

*We care about the success of our employees.

*We are always improving our technology, our tools, our customer’s experiences and ourselves

*We care about the success of our clients.

*A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION: SES

• Annual Leave: Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave: Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 Background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the Level 2 screening results are received, reviewed and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purpose and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records checks through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service (CS), or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website.

SPECIAL NOTE:

Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

The State of Florida is an Equal Opportunity Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority in advance.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S.

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.