GOVERNMENT OPERATIONS CONSULTANT I - 48004233

Florida; Tallahassee (FL); On-site; USD 40,000 - 85,000; Full time

Job summary

Florida Department of Education is seeking a Government Operations Consultant I to manage complex procurement and contract administration within the Bureau of Vendor and Contracted Services. The role focuses on ensuring compliance with federal and state requirements and effective contract monitoring.

The position requires FCCM certification within 12 months, strong analytical abilities, and excellent communication with providers, vendors, and internal stakeholders.

Qualifications

• Must obtain and maintain Florida Certified Contract Manager (FCCM) certification within one year of employment.
• Knowledge of federal/state requirements related to fiscal monitoring and vendor contracts.
• Ability to review budgets, analyze costs, and ensure compliance with grant requirements.

Responsibilities

• Determine procurement and payment methods and facilitate contractor/provider selection.
• Draft and review contract documents including scopes of work and amendments.
• Negotiate terms for contracted services and review budgets for reasonableness.

Skills

Contract management

Grant knowledge

Research & analysis

Communication

Education

FCCM certification within 12 months

Job description

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GOVERNMENT OPERATIONS CONSULTANT I - 48004233

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885000

Agency: Department of Education

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 48004233

Bureau/Office of Vendor and Contracted Services

Position Number: 48004233

Salary Range: $40,320.84 - $85,005.12

SALARY IS BASED ON CANDIDATE’S EXPERIENCE AND QUALIFICATIONS

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

This Advertisement may be used to fill current and future vacancies for up to 6 months

OFFICE CONTACT:

Victoria Aguilar 850-245-3416

JOB DESCRIPTION:

This position performs full performance level work under the limited supervision of the General & Operations Manager in the in the Special Contracts Section, Bureau of Vendor and Contracted Services, Division of Vocational Rehabilitation. Position serves as a contract manager responsible for complex administration of procurement and pre-contracting activities and contract management. Understanding of federal and statutory requirements related to fiscal monitoring, contractual language for vendors and service providers of Vocational Rehabilitation.

Procurement and Pre-Contracting Activities

• Determine the appropriate procurement and payment methods and facilitate contractor/provider selection in accordance with applicable federal and state requirements.
• Draft and review contract documents, including scopes of work, deliverable tables, financial consequences, amendments, renewals, and extensions.
• Negotiate costs, terms, and conditions for competitively and non-competitively procured contracts.
• Review proposed budgets and conduct price and/or cost analyses, as appropriate, to evaluate reasonableness and compliance with applicable requirements.
• Conduct risk assessments and develop appropriate contract monitoring plans based on identified risks.
• Coordinate and obtain all required reviews, approvals, and signatures necessary for contract execution.

Contract Management

• Enforcing performance of contract terms and conditions and serving as a liaison with the contractor;
• Evaluating vendor performance and informing management of issues with service delivery;
• Review and approve grant deliverables and process invoices to ensure compliance with agreement terms and applicable requirements.
• Maintain complete, accurate, comprehensive grant agreement and contract records.
• Provide technical assistance to providers and contractors regarding compliance issues, grant requirements, and applicable policies and procedures.
• Conduct ongoing and scheduled contract monitoring activities, including desk reviews and on‑site monitoring visits, to assess compliance with contractual requirements and performance standards.
• Develop, implement, and enforce corrective action plans, as necessary, to address identified deficiencies and ensure compliance with contract requirements.
• Evaluate contract effectiveness and service delivery and recommend improvements to enhance performance, efficiency, and overall program outcomes.
• Prepare contract closeout reports upon termination, documenting the achievement of contracted objectives, deliverables, performance outcomes, and final contract status.
• Monitor and track grant funding, expenditures, and balances, including the timely submission, review, and processing of monthly and quarterly invoices and payments.
• Collaborate with the Bureau of Field Services program subject matter experts and provide guidance to assist in fostering positive outcomes for individuals with disabilities.
• Develop and deliver training sessions and presentations to communicate program requirements, policies, procedures, compliance standards, and other relevant information to applicants, grantees, contractors, and internal stakeholders.
• Conduct grant, contract, and program‑related research; prepare reports and provide findings and recommendations to management, as appropriate.
• Performing contract and/or program related research, preparing reports, and presenting to management, as appropriate.
• Assist with special projects, such as home/building modifications in excess of the $35,000 threshold.
• Performs other related duties, as assigned.

MINIMUM QUALIFICATIONS:

Required Licensure/Registration/Certification/Experience or Education:

• Must obtain and maintain Florida Certified Contract Manager (FCCM) certification in accordance with applicable State of Florida requirements within one year of employment.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Understanding of federal and statutory requirements related to fiscal monitoring, contractual language for vendors and service providers of Vocational Rehabilitation;
• Knowledge of State grant programs, funding requirements, and grant administration principles.
• Knowledge of statutory requirements applicable to Vocational Rehabilitation programs, including fiscal monitoring, grant compliance, and allowable expenditures.
• Knowledge of Request for Proposals (RFP) and Request for Applications (RFA) development, solicitation, and administration processes.
• Ability to conduct independent research, analyze findings, and present concise recommendations to management.
• Ability to evaluate grant applications, deliverables, invoices, and supporting documentation for compliance and fiscal accuracy.
• Ability to identify potential compliance, fiscal, contractual, and performance issues and recommend appropriate corrective actions.
• Ability to coordinate multiple grants, projects, deadlines, and competing priorities while maintaining accuracy and attention to detail.
• Ability to communicate complex grant, fiscal, and compliance requirements clearly to applicants and grantees.
• Ability to exercise sound judgment and maintain confidentiality when handling grant and contractual information.
• Ability to establish and maintain effective working relationships with applicants, grantees, internal staff, management, and other stakeholders.
• Ability to organize and maintain comprehensive grant records and documentation to support monitoring, reporting, and audit requirements.
• Ability to communicate clearly and effectively both verbally and in writing.
• Ability to be productive under tight timeframes, balance multiple and competing priorities and maintain goal
• Ability to work and perform under stressful conditions.
• Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• Ability to work independently and perform tasks and responsibilities with limited guidance and direction.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+
• Nine paid holidays and a Personal Holiday each year
• Student Loan Forgiveness Program (Eligibility required)
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Retirement plan options, including employer contributions ( www.myfrs.com )
• Annual and Sick Leave Benefits
• Flexible Spending Accounts
• Maternity and Parental Leave Benefits
• Highly skilled, professional environment

*We care about the success of our employees.

*We are always improving our technology, our tools, our customer’s experiences and ourselves

*We care about the success of our clients.

*A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION:

• Annual Leave: All full‑time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave: Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 Background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the Level 2 screening results are received, reviewed and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purpose and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records checks through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service (CS), or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Verification of Selective Service registration will be conducted prior to hire

Verification of Selective Service registration will be conducted prior to hire.

SPECIAL NOTE

Please note that this position requires an on‑site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

The State of Florida is an Equal Opportunity Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority in advance. The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S. Successful applicants will be screen in accordance with Chapter 435, F.S., as applicable.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

If you experience problems applying online, please call the People First Service Center at (877) 562‑7287

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at (877) 562‑7287 Monday – Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.