Systems & Operations Coordinator: Store Construction

A&F Management Co.; United States; Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid time off

Work from anywhere (Mondays and-Fridys

Merchandise discount on all brands

Job summary

Abercrombie & Fitch Co. is seeking a Real Estate & Construction Operations Coordinator to maintain accurate information across Store Planning, Real Estate, and Construction systems.

You will serve as the primary contact for day-to-day processes, supporting timely project progression and cross-functional alignment. You’ll manage budgets, schedules, audits, and system updates while partnering with Finance to validate details and ensure compliance with the capital plan.

Qualifications

• Strong organizational skills and accuracy in handling project data.
• Ability to partner with Finance, Store Planning and Construction teams.
• Experience with enterprise project systems and audits.

Responsibilities

• Memo processing: convert projects and upload approval docs.
• Create/maintain project schedules with cross-functional teams.
• Prepare and submit Capital Budget Requests and track approvals.
• Validate project details with Finance and ensure alignment with the capital plan.
• Review and upload approved budgets to ensure system accuracy.
• Run monthly reports and import/update project data as needed.
• Conduct regular audits to resolve discrepancies across PM systems.
• Set up Lucernex users and create Sphere XG projects from status reports.
• Participate in weekly/bid meetings and support issue resolution.
• Monitor KPIs and flag risks; cooperate across teams throughout the lifecycle.

Skills

Project coordination

Attention to detail

Cross-functional collaboration

Data management

Tools

Lucernex

PeopleSoft

Sphere XG

Job description

Job Description:

The Real Estate & Construction Operations Coordinator maintains accurate and timely information across the systems used by our Store Planning, Real Estate, and Construction teams. Serving as the primary point of contact for day-to-day system information and processes, this role supports process completion, adherence, and cross-functional alignment.

What will you be doing?

Memo Processing Convert projects and upload all required approval documentation. Create and maintain project schedules, partnering with cross-functional teams to align key dates before initial submission and update schedules as timelines change. Prepare and submit Capital Budget Requests (CBRs), ensuring estimates and approvals align, tracking approval status, escalating issues as needed, and updating systems upon approval. Partner with the Finance team to validate project details, financial accuracy, and alignment with the approved capital plan prior to submission. Review, submit, and upload approved PeopleSoft budgets to ensure system accuracy and compliance. Administrative Run monthly reports and import/update project data as needed. Conduct ongoing audits to identify and resolve discrepancies between communicated project information and data reflected in Lucernex and other project management systems. Complete monthly Cost-to-Complete (CTC) reports for approximately 35 active projects. Set up and onboard new Lucernex users, including internal project team members and external vendors. Create Sphere XG projects based on weekly project status, reporting, and documentation updates. Perform bi-monthly project audits to ensure data accuracy, completeness, and compliance with established processes. Team Alignment Attend weekly New Project Pass meetings to support project intake and alignment. Participate in weekly bidding meetings, updating Lucernex user access, project dates, and related information as needed. Contribute to weekly project update meetings by sharing relevant project information, raising questions, and supporting issue resolution. Participate in bi-weekly team meetings to provide updates, collaborate on priorities, and support team communication. Monitor project KPIs, maintain project status visibility, and flag projects requiring review due to timeline risks, turnaround concerns, or urgent off-cycle requests. Partner with cross-functional partners to ensure consistent processes, requirements, and project information throughout the project lifecycle.

Day-to-day breakdown:

~70% Routine Administrative Activities: Execute recurring administrative tasks that support project management processes, reporting, data maintenance, system updates, and documentation management. ~20% Ad Hoc Project Support: Respond to project-related requests, answer stakeholder questions, assist with user setup, and provide basic system onboarding and training for new users. ~10% Process Review & Continuous Improvement: Identify process gaps, recommend enhancements, and support ongoing efforts to improve efficiency, accuracy, and consistency across project and system workflows.

What do you need to bring?

Strong attention to detail, with the ability to maintain accurate project data, documentation, and system records. Effective prioritization and time management skills, with the ability to balance multiple projects and deadlines based on urgency and business needs. Strong problem-solving and critical thinking abilities, including the ability to navigate ambiguity by applying established processes, standards, and business knowledge. Clear and proactive communication skills, with the ability to identify and elevate issues, communicate project needs, and address missing or misaligned information to prevent delays. Ability to adapt communication and support to different stakeholders, understanding varying partner needs while maintaining alignment to core processes and requirements. Growth mindset and continuous improvement focus, consistently seeking opportunities to enhance processes, streamline workflows, and improve information sharing. Strong self-management skills, including the ability to monitor workload, manage competing priorities, and proactively seek support when needed. Collaborative and customer-focused approach, with a commitment to building strong partnerships across teams and supporting successful project execution.

Our Company

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercombe.com, abercronbuckids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. We’re proud to offer equitable compensation and benefits, including flexibility and competitive Paid Time Off, as well as education and engagement events, including various Associate Resource Groups, volunteer opportunities and additional time off to give back to our global communities.

Benefits & Perks

As an Abercrombie & Fitch Co. (A&F Co.) associate, you’ll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F Co. is committed to providing competitive and comprehensive benefits that align with our company’s culture and values, but most importantly – with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Incentive bonus program 401(K) savings plan with company match Annual companywide review process Flexible spending accounts Medical, dental and vision insurance Life and disability insurance Associate assistance program Paid parental and adoption leave Access to fertility and adoption benefits through Carrot Access to mental health and wellness app, Headspace Paid Caregiver Leave Mobile Stipend Paid time off and one paid volunteer day per year, allowing you to give back to your community Work from anywhere (Mondays and Fridays are work from anywhere days for most roles and six work from anywhere weeks per year) Seven associate wellness half days per year Merchandise discount on all of our brands Opportunities for career advancement, we believe in promoting from within Access to multiple Associate Resource Groups Global team of people who will celebrate you for being YOU!

Company Description

Abercrombie & Fitch Co. (A&F Co.) is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie brands and Hollister brands, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com and hollisterco.com. Learn more about A&F Co. by visiting our corporate website here.

ABERCROMBIE & FITCH CO. IS AN EQUAL OPPORTUNITY EMPLOYER.

Join us as we team up around the globe and grow to a $5+ billion family of brands powered by purpose and the belief that we are all leaders. Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle.