System Manager of Guest and Info Desk Services

RIH Rhode Island Hospital; Rhode Island; Vor Ort; USD 78.000 - 129.000; Vollzeit

Zusammenfassung

Brown University Health is seeking a Manager of Guest & Information Services to oversee information desk operations across Rhode Island Hospital and affiliated sites. The role drives consistent service, staff coaching, and confidentiality while aligning with organizational standards.

The manager leads staffing plans, onboarding, and performance improvement, ensuring welcoming and efficient experiences for patients, families, and visitors in a high-volume healthcare setting.

Qualifikationen

• Bachelor-level or equivalent in a relevant field is not required but preferred.
• Experience leading multiple sites or departments is desired.
• Strong focus on patient- and family-centered service and confidentiality.

Aufgaben

• Recruit, hire, supervise, and evaluate information desk staff across sites.
• Design onboarding and ongoing training to ensure consistent service delivery.
• Oversee daily information desk operations and staff performance.
• Monitor workflow, productivity, and service quality; drive systemwide improvements.

Kenntnisse

Leadership

Communication

Interpersonal skills

Multisite management

Customer service

Conflict resolution

Staff coaching

Analytical skills

Office systems

Scheduling tools

Ausbildung

High school diploma

Business/Healthcare administration

Tools

Scheduling tools

HRIS systems

Office systems

Jobbeschreibung

SUMMARY

The Manager of Guest & Information Services is responsible for the overall operations, performance, and standardization of information desk and front of house support services across assigned sites. This role ensures a high-quality, consistent experience for patients, families, and visitors by overseeing customer service functions, lobby flow, and wayfinding support. The Manager serves as a customer advocate and operational leader, driving service excellence, process consistency, and staff engagement while aligning with Brown University Health’s mission, values, and systemwide standards.

KEY RESPONSIBILITIES

Recruits, hires, supervises, and evaluates information desk staff across one or more locations. Designs and delivers onboarding and ongoing training programs to ensure consistency in service delivery and adherence to policies. Ensures staff are trained in customer service best practices, confidentiality, and use of systems and tools. Provides coaching, performance feedback, and corrective action as needed, consistent with HR policies and applicable labor agreements. Develops staffing plans and schedules to ensure appropriate coverage across shifts and sites. Fosters a culture of accountability, collaboration, and service excellence. Oversees daily information desk operations, ensuring efficient flow of patients, families, and visitors. Ensures accurate wayfinding, visitor guidance, and support services across facilities. Monitors workflow, productivity, and service quality; partners with leadership across the system to implement improvements to optimize performance. Functions as a resource to staff to resolve operational and customer service issues in real time. Evaluates operational performance and uses data to identify opportunities for improvement. Leads or supports systemwide initiatives to enhance patient and visitor experience. Serves as a primary advocate for patients, families, and visitors, addressing concerns and resolving issues in a timely and professional manner. Promotes a welcoming, respectful, and service-oriented environment aligned with organizational values. Oversees administrative functions of the cost center, including payroll, attendance tracking, and productivity reporting. Maintains operational records and ensures compliance with organizational policies and procedures. Ensures equipment and systems are maintained and functioning properly.

MINIMUM QUALIFICATIONS

Education High school diploma or equivalent required. Postsecondary education in business, healthcare administration, or related field preferred.

EXPERIENCE

Experience 1-2 years of supervisory or leadership experience preferred. Experience in healthcare, hospitality, or high-volume customer service environment preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills, and Abilities Strong leadership, communication, and interpersonal skills. Ability to manage multiple sites, priorities, and workflows. Proficiency in customer service, conflict resolution, and staff coaching. Analytical skills to evaluate operations and implement improvements. Working knowledge of office systems, scheduling tools, and standard administrative practices.

WORK ENVIRONMENT

Primarily based in a hospital or healthcare facility environment. Requires frequent movement between locations to support staff and operations. Involves interaction with patients, families, visitors, and staff in high-traffic areas.

SCOPE OF RESPONSIBILITY

May oversee multiple information desks and teams across one or more facilities. Direct supervision of a team of frontline staff.

ORGANIZATIONAL EXPECTATIONS

All employees are expected to: Demonstrate Brown University Health’s values of Compassion, Accountability, Respect, and Excellence. Model core success factors including collaboration, trust, inclusivity, and patient/community focus. Leaders are additionally expected to: Build effective teams Drive vision and purpose Ensure accountability Optimize work processes Pay Range: $78,416.00-$129,355.20

EEO STATEMENT

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

LOCATION

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

WORK TYPE

M-F 8:00am- 5:00pm

WORK SHIFT

Day

DAILY HOURS

8 hours

DRIVING REQUIRED

Yes

ABOUT US

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.