Supervisor, Guest & Info Desk

RIH Rhode Island Hospital; Rhode Island; On-site; USD 48,000 - 79,000; Full time

Job summary

Brown University Health is seeking a Supervisor, Guest and Information Services to lead the Information Desk across assigned site(s) at Rhode Island Hospital in Providence, RI. You will supervise front-line staff, coordinate scheduling, and ensure safe, welcoming, and efficient entry flow for patients, families, and visitors.

The role requires a high school diploma with 1+ year of supervisory or front-of-house experience in healthcare or hospitality.

Qualifications

• Strong interpersonal and communication skills.
• Ability to lead frontline teams in fast-paced environments.
• Experience in customer service or healthcare front-of-house operations.
• Ability to coach staff and drive accountability.

Responsibilities

• Directs and oversees daily Information Desk activities.
• Participates in hiring and provides onboarding for staff and volunteers.
• Ensures consistent service delivery and first-impression quality.
• Provides escalation support and coaching to improve performance.
• Maintains records and prepares reports on staffing and operations.

Skills

Interpersonal skills

Customer service

Leadership

Communication

Education

High school diploma

Tools

EPIC EMR

Job description

SUMMARY:

The Supervisor, Guest and Information Services is responsible for the day-to-day oversight of the information desk operations across assigned site(s). This role ensures consistent, high-quality service delivery, effective staffing, and a welcoming, well-coordinated experience for patients, families, and visitors. The Supervisor provides frontline leadership, coaching, and operational support, serving as the first point of escalation for staff and customer service matters.

RESPONSIBILITIES:

Directs, assigns, and oversees daily activities of Information Desk staff. Participates in hiring processes and provides recommendations on candidate selection. Provides onboarding and ongoing training for staff and volunteers, including customer service, safety, and system tools (e.g., EMR/EPIC as applicable). Reinforces standard work, policies, and procedures to ensure consistent execution across all shifts. Provides real-time guidance and escalation support for complex or sensitive situations. Coaches, mentors, and supports staff to ensure strong performance, engagement, and service excellence. Evaluates employee performance and competencies; provides input on merit increases, promotions, and corrective actions. Oversees daily frontline operations, ensuring efficient flow of patients, families, and visitors through entry points and lobby areas. Ensures accurate wayfinding, adherence to screening protocols, and delivery of a consistent, high-quality first impression. Performs Information Desk/Greeter functions as needed to support operations and staffing demands. Monitors staffing levels and adjusts assignments to ensure adequate coverage across shifts. Develops and manages staff schedules and daily assignments to meet operational needs. Monitors attendance, timekeeping, and staffing patterns; addresses variances in alignment with policy. Supports contingency planning for coverage gaps and operational disruptions. Identifies development needs and supports skill-building for frontline team members. Ensures compliance with organizational policies, procedures, and regulatory requirements related to screening and front-of-house operations. Reinforces standardized workflows and service expectations across assigned locations. Supports audits, quality checks, and continuous improvement efforts. Serves as a first-level escalation point for patient, family, and visitor concerns. Responds to and resolves service issues in a timely, professional, and service-oriented manner. Promotes a welcoming, respectful environment aligned with system values and experience standards. Maintains accurate records including schedules, attendance, and operational reports. Prepares reports, metrics, and documentation in a timely and accurate manner. Assists with maintaining supplies and ensuring readiness of equipment and work areas.

Minimum Qualifications

Education High school diploma or equivalent required. Additional education in business, healthcare administration, or related field preferred. Experience Minimum of one year of progressively responsible experience in customer service, hospitality, or healthcare front-of-house operations. Prior supervisory or team lead experience required.

Knowledge, Skills, and Abilities

Strong interpersonal, communication, and customer service skills. Ability to lead frontline teams in fast-paced, high-visibility environments. Effective problem-solving and conflict resolution skills. Working knowledge of scheduling, reporting tools, and standard office systems. Ability to reinforce standards, coach staff, and drive day-to-day accountability.

Work Environment

Based in hospital or healthcare facility environments with high levels of patient and visitor interaction. Requires standing, walking, and movement across multiple entry points and locations. May involve coverage across shifts, including evenings, weekends, and holidays as needed.

Scope of Responsibility

Direct supervision of frontline staff. Responsible for day-to-day execution of operations within defined functional areas (Information Desk).

Organizational Expectations

• All employees are expected to: Demonstrate Brown University Health’s values of Compassion, Accountability, Respect, and Excellence.
• Model core success factors, including collaboration, trust, inclusivity, and patient/community focus.
• Supervisors are additionally expected to: Support team effectiveness and engagement.
• Reinforce accountability and performance expectations.
• Promote consistency in processes and service delivery.
• Contribute to a positive, team-oriented work environment.

Pay Range

$48,068.80-$79,372.80

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type

M-F 8:00am-5:00pm

Work Shift

Day

Daily Hours

8 hours

Driving Required

No

About Brown University Health

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island.

Inclusion Statement

Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.

Additional Information

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