SY 26-27 Registrar (Immediate Opening)

ADP, Inc.; New York (NY); On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K match

FSA

Life & disability insurance

EAP

Job summary

Prospect Schools is seeking an experienced Registrar in Brooklyn, NY to manage student data, enrollment, and records across our IB-aligned K-12 charter network. You will oversee Infinite Campus and other SIS systems, ensuring accurate reporting and regulatory compliance.

You will collaborate with school teams, support recruitment activities, and help run day-to-day operations, with a focus on data integrity, attendance tracking, and family communication.

Qualifications

• Bachelor's Degree or 5 years professional experience.
• 2-3 years of operations or adjacent administrative experience.
• Prior experience working in a school preferred.
• Exceptionally strong organizational skills with a keen attention to detail.
• Experience managing projects from beginning to end.

Responsibilities

• Act as the administrator for our student management system, Infinite Campus, and regularly ensure that staff and student data and reports are in working order.
• Manage initial and ongoing student enrollment, including tracking of enrollment paperwork and health forms, and ensuring that student rosters are kept up to date throughout the year.
• Oversee the collection and review of immunization records and maintaining compliance with Department of Health regulations.
• Collect and track meal eligibility paperwork (FRL forms).
• SIS management (ATS, Infinite Campus, Schoolmint) and ensuring it is current with the latest student data. Pull reports when needed.
• Create and maintain student files, following up on missing paperwork as needed to ensure complete records.
• Fulfill record requests from transfer schools as students leave, and follow up with prior schools to ensure complete records for incoming transfer students.
• Perform regular audits of student records to ensure accuracy and compliance in the event of an audit.
• Maintain comprehensive student demographic data and provide reports as requested.
• Maintain and report accurate daily student attendance records within the school’s Student Information System.
• Monitor student absences to identify when students are at varying levels of risk of chronic absenteeism.
• Liaise with other school personnel to ensure effective follow up with families to support student attendance and prevent chronic absenteeism.
• Act as school liaison to coordinate with the Network Student Recruitment and Enrollment team.
• Support the planning, scheduling, and execution of school-based recruitment and enrollment activities, such as school tours, etc.
• Act as a point of contact for prospective and newly enrolled families, answering questions related to the registration process, school policies, and any other logistical concerns, ensuring clear and ongoing communication.
• Engage with prospective families to provide detailed information about the school’s programs, values, and enrollment procedures, ensuring families feel informed, welcomed, and supported throughout the process.
• Support with the planning and execution of day-to-day school systems, such as Arrival, Lunch/Recess, and Dismissal to ensure that they run efficiently and safely.
• Create and administer staff training on new and routine operations systems.

Skills

Organizational skills

Project management

Collaboration

Education

Bachelor's Degree or 5 years professional experience

Tools

Infinite Campus

ATS

Schoolmint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

11 month, Full-time, Exempt Brooklyn, NY, US

Salary Range: $62,000.00 To $94,000.00 Annually

Who We Are

Prospect Schools is a high-performing, intentionally diverse K-12 college preparatory charter network serving nearly 3,000 students across seven schools in Brooklyn. We are a growing organization and expanding our network across Brooklyn from 6 to 9 schools in the coming academic year. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while preparing them to be global citizens. Our network is dedicated to the mission of preparing a diverse student body to have a positive impact on society and develop a lifelong passion for learning, guided by our core values:

Curiosity : Develop sound judgment and intellect by asking questions confidently and thinking critically

Care : Support others by grounding every action in empathy while championing equity and inclusion

Persistence : Grow and learn by solving problems with determination, creativity, and tenacity

Passion : Succeed by approaching challenges with excitement, enthusiasm, and self-assurance

The Opportunity

Prospect Schools is seeking an experienced and enthusiastic Registrar. This person will report directly to the Director of School Operations and be responsible for the maintenance and reporting of the school’s data needs, and ensure continued compliance with state and city regulations. The essential duties & responsibilities include:

Student Registration and Enrollment

Act as the administrator for our student management system, Infinite Campus, and regularly ensure that staff and student data and reports are in working order.

Manage initial and ongoing student enrollment, including tracking of enrollment paperwork and health forms, and ensuring that student rosters are kept up to date throughout the year

Oversee the collection and review of immunization records and maintaining compliance with Department of Health regulations

Collect and track meal eligibility paperwork (FRL forms)

Student Records and Data

SIS management (ATS, Infinite Campus, Schoolmint) and ensuring it is current with the latest student data. Pull reports when needed

Create and maintain student files, following up on missing paperwork as needed to ensure complete records

Fulfill record requests from transfer schools as students leave, and follow up with prior schools to ensure complete records for incoming transfer students

Perform regular audits of student records to ensure accuracy and compliance in the event of an audit

Maintain comprehensive student demographic data and provide reports as requested

Maintain and report accurate daily student attendance records within the school’s Student Information System.

Monitor student absences to identify when students are at varying levels of risk of chronic absenteeism.

Liaise with other school personnel to ensure effective follow up with families to support student attendance and prevent chronic absenteeism.

Student Recruitment and Enrollment

Act as school liaison to coordinate with the Network Student Recruitment and Enrollment team.

Support the planning, scheduling, and execution of school-based recruitment and enrollment activities, such as school tours, etc.

Act as a point of contact for prospective and newly enrolled families, answering questions related to the registration process, school policies, and any other logistical concerns, ensuring clear and ongoing communication.

Engage with prospective families to provide detailed information about the school’s programs, values, and enrollment procedures, ensuring families feel informed, welcomed, and supported throughout the process.

School Operations

Support with the planning and execution of day-to-day school systems, such as Arrival, Lunch/Recess, and Dismissal to ensure that they run efficiently and safely

Create and administer staff training on new and routine operations systems

About you:

Bachelor's Degree or 5 years professional experience

At least 2-3 years of operations or adjacent administrative experience

Prior experience working in a school preferred

Exceptionally strong organizational skills, with a keen attention to detail

Experience managing projects from beginning to end

Adept at collaborating and building community with others

The salary range for this role starts at $62,000, then increases based on years of experience. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. At Prospect Schools we remain committed to providing competitive salaries.

• Medical, dental, and vision insurance


• Paid Time Off (PTO) or Paid Sick Time (PST) based on date of hire and hours worked per week


• 401(K) and Roth IRA with a 4% employer match with a 3-year vesting schedule


• Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options


• Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismembermenti nsurance, and Short-Term & Long-Term Disability Insurance


• Employee Assistance Program with free expert support services to assist with a variety of life issues

EEO and ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age,