Swim Program Coordinator and Head Coach

Abundance Network; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

The Aquatics Program Coordinator and Head Coach at Stanford Campus Recreation Association leads the aquatics program, develops athletes, mentors coaches, and oversees operations while ensuring member service and compliance with Stanford University and USA Swimming standards. This onsite role balances coaching excellence with administrative responsibilities.

Join a team dedicated to well-being on Stanford's residential campus, where professionalism, accountability, and collaboration drive

Qualifications

• Experience in health promotion and/or wellness coaching.
• Excellent interpersonal, written and oral communication skills.
• Attention to detail and customer service focus.
• Experience with MS Office and database applications.
• Ability to prioritize work and multi-task.
• Ability to take initiative and own projects.
• Ability to exercise sound judgment independently.
• Ability to work both independently and in a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others when supervision is required.

Responsibilities

• Develop, administer, implement, evaluate wellness programs for the Stanford community.
• Promote health including fitness, weight management, cessation programs.
• Provide counseling on wellness activities and programs.
• Create health education content for materials.
• Represent the program in lectures, meetings and conferences.
• May hire and train wellness staff and supervise them.
• May oversee group fitness/class scheduling and budget oversight.
• Draft and oversee budgets and expenditures.

Skills

Wellness coaching

Health promotion

Interpersonal communication

Customer service

Prioritization

Initiative

Teamwork

Judgment/Decision making

Independent work

Staff supervision

Education

Bachelor's degree

Tools

Database applications

MS Office

Job description

The Stanford Community and Recreation Association (SCRA) is part of the Department of Athletics, Physical Education, and Recreation (“DAPER”), which is the premier intercollegiate athletics and recreation program in the country. Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. Our people create a campus and workplace where everyone’s well-being flourishes. As part of the country's leading collegiate athletic department, we work cohesively, lead with courage, pursue and revere excellence, and activate movement, adventure, fun, leadership, and learning.

Nestled in the heart of Stanford's residential campus, Stanford Campus Recreation Association (SCRA) is a welcoming retreat exclusively for Stanford faculty and their families. We are dedicated to fostering a vibrant community centered around sportsmanship, recreation, and athletics, creating a warm and inviting atmosphere for all. Because of its membership requirements, it has a high expectation of excellence and customer service. We believe physical activity engenders a sense of well-being and good health, a welcome complement to the academic focus of our Stanford Community.

Position Summary

The Aquatics Program Coordinator and Head Coach provides overall leadership, administration, and coaching for the SCRA Aquatics Program. This position is responsible for developing athletes, leading and supporting coaches, overseeing program operations, delivering exceptional member service, and maintaining compliance with Stanford University and USA Swimming standards. This onsite position requires the ability to balance coaching excellence with administrative responsibilities and staff leadership while demonstrating professionalism, accountability, sound judgment, effective communication, and a collaborative, solution-oriented approach. The incumbent represents Stanford Recreation & Wellness with integrity and responds constructively to challenges in a dynamic environment.

At Stanford, every employee plays a part in our mission for a better tomorrow—from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a help ticket.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Affectionate Action Policy; Know Your Rights: Workplace Discrimination is Illegal.

Develop, administer, implement, and evaluate programs to promote health including physical fitness, weight-reduction, smoking cessation, early-detection, and related programs for the Stanford community.

Core Duties

• Promote wellness programs to individuals through active, ongoing communications including, but not limited to, departmental talks, email distribution, mail distribution of class flyers, website development and participation in benefits and wellness fairs.
• Implement, administer, and evaluate day-to-day operations of wellness program(s); solve problems and make decisions that impact the direction of the program.
• Collect and analyze data, create reports, review, and explain trends; formulate and evaluate alternative solutions and/or recommend curriculum changes to achieve the goals of the wellness program.
• Provide counseling to individuals on wellness activities and programs.
• Develop health education content for flyers and brochures.
• Represent the program to internal and external constituencies through lectures, presentations, department meetings and professional conferences.
• May hire, orient and provide ongoing training and direct supervision to wellness program staff.
• May oversee the coordination of group fitness and healthy living classes including planning and scheduling classes for the upcoming quarter, coordinating facility use and instructor resources, purchasing and maintaining equipment used in classes and quality assurance.
• May draft and oversee budgets and monitor and approve expenditures.

Minimum Education and Experience

Bachelor’s degree and three years of related experience or a combination of relevant education and relevant experience.

Knowledge, Skills and Abilities

• Experience in health promotion and/or wellness coaching.
• Excellent interpersonal, written and oral communication skills.
• Superb attention to detail.
• Experience with MS Office products and database applications.
• Excellent interpersonal skills and customer service focus.
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.